NB. These minutes are DRAFT until ratified on 14 July 2014
MINUTES of the PARISH COUNCIL MEETING
held on Monday 9 June 2014 at 7.30pm
in the Recreation Hall, Chiseldon
Present: Cllrs Paul Walton (chair), Keith Bates, Sarah Bowles, Caroline Brady, Margarita Cabrera, Phil Costigan, David Hill, Neil McFadyen, Eric Shaw (also B.Cllr).
B.Cllr Fionuala Foley.
Apologies: Cllrs Peter Purcell, Chris Rawlings, Paul Sunners, Wendy Wright.
Also in attendance: Five members of the public.
John Legge had resigned from the council.
The chair made a presentation to Mike Bawden and his wife Joyce, in recognition of his service to the Parish whilst a ward councillor.
John Huntley stated that the SBC grass around the village was looking untidy and needed a cut. B.Cllr Foley will chase. Mr Huntley went on to rue the freezing of council tax if services are to suffer.
14/55. Police report.
There was no police report available as a member of the Police could not attend.
14/56. Declarations of interest.
Cllr Walton –Badbury Park and the housing development proposed at the corner of Hodson Road (if discussed).
14/57. Approval of minutes.
Page 3 (minute 14/50 para 2- Community Plan). Sarah Bowles said it was her not Cllr Brady who had stipulated the need for electronic communication with members of the PC and the public.
Page 5 (minute 14/54 AOB). Cllr Hill stated that he was to submit a date, not an article, for the Annual Parish Meeting to The Ridgeway Bell.
Following these changes the minutes were proposed by Cllr Bowles seconded by Cllr Costigan; all in favour.
14/58. Matters arising.
Page 2 (minute 14/47 – Borough Councill report). Cllr Hill asked if there was an update to the travellers on the Chiseldon Firs site, and was told by B.Cllr Foley that large concrete blocks had been put in place and that the situation will be monitored.
Cllr Hill also asked if there was any progress on yellow lining and bus-bays in the village, and B.Cllr Foley stated that it was down to the contractors to decide when the jobs would be done.
Page 4 (minute 14/51 – North Wessex Downs ‘Leader’ programme). Cllr Bowles thought that the information given by B.Cllr Bennett was close to or after the deadline. The clerk is to write to B.Cllr Bennett to ask him if he would be more timely in providing the information.
Action points. B.Cllr Foley stated that there was no start date mentioned for re-surfacing the A346.
Cllr Shaw thought that a letter of thanks should be written to the Wroughton Health Centre thanking them for their co-operation in siting the notice board temporarily at the Chiseldon Surgery. The clerk was asked to do this.
Cllr Walton stated that the ward councillors know what is going on re the S106 monies.
Cllr Walton had arranged the removal of the notice boards but the posts have been taken down by the builders, who will re-install them after the building work is finished.
Cllr Hill had passed on details of Greensquare Group to the clerk who had e-mailed for a quote to litter-pick around the parish, and is awaiting their reply.
All other action points had been actioned.
14/59. Borough Councillors’ report
B.Cllr Shaw stated thatfollowing a meeting with SBC, sections of Butts Road will be resurfaced, not merely potholes filled.
He stated that the next Commonhead Liaison Group meeting will be on the 10 July, at which B.Cllr Foley will take over the chair from B.Cllr Bawden.
A check on the remaining S106 monies is needed as the legal agreement stipulated that the amount should be spent in Wroughton which, at the time it was written, included Chiseldon in the ward.
B.Cllr Foley stated that work had been commenced on the inlets into Badbury Park and any closure of the dual carriageway would be at night despite the residents of Coate asking for daytime work. The decision to close the dual carriageway at night was supported by SBC as any closure in the day would be catastrophic. There was nothing the SBC could do about the gas/water supply.
A number of archaeological findings had been made and pressure would be brought on the contractors to arrange their display at a local museum, preferably Chiseldon.
Cllr Rawlings has stickers re dog fouling.
The primary school is to be visited in the next school year, and the SBC officer may be able to do something about the parking problem.
Cllr Hill asked if there is to be a second recycling centre constructed, and asked for the summer time opening hours. B.Cllr Foley answered that there were no plans at present to build a second recycling centre, and confirmed that the summertime opening hours are 8am to 8pm. If users want to avoid queuing they can use the camera facility on the website.
14/60. Finance report.
Cllr Costigan presented the financial report, and stated that there was no need to approve either the list of payments or the receipts/payments, as this had been done at the Finance meeting on 4 June.
- Payments listing. The May list of payments totalled £6,481.92 including VAT of £501.30. The only significant non-routine payments were £1,000.00 to BIOS being the first instalment for the Youth Engagement Programme and £770.00 plus VAT to T H Webb for repairs to the WARP pond. The clerk’s salary was for three months ending February 2014 and was delayed because there were insufficient funds in the current account at the time.
- Receipts and payments. Income in the month included the first instalment of the precept plus 50% of the top-up (£2457.00) and provided an excess over expenditure of £12,748.08 which transformed the cumulative deficit for the year into a surplus of £11,044.89. Ringfenced funds were reduced by spends on the Chapel restructuring, youth activities and on WARP.
- Minutes. Cllr Costigan is to send the letter of support to the Tennis Club after this meeting, having received comments from the other Finance Committee members.
- Litterbin. Cllr Hill and the clerk had discussed the matter and had arranged, with SBC to install a cheaper bin (£145.00 plus installation, compared to the £294.44 plus installation quoted by SBC) on land adjacent to the Chaplins bus shelter. The Full Council approved the unbudgeted amount on a proposal by Cllr Costigan seconded by Cllr Brady.
- Annual Accounts. The clerk stated that he had produced the various schedules required and that Cllr Walton would sign where necessary after the meeting. The Full Council was happy with this.
14/61. Committee reports.
Environment, General Purposes & Highways.
In the absence of Cllr Rawlings, Cllr Brady presented the minutes and concentrated on the allotment and on WARP.
Cllr Hill stated that there were two meetings of the Planning Committee and the minutes of the meeting held on 5 June would be presented next month. He stated that there had been a change in the officers, forced by the fact that Cllr Shaw had stood down. Cllr Hill was elected as chair, and Cllr Rawlings was proposed as vice-chair. The biomass plant at the Downsview Care Home at Badbury had been withdrawn.
Cllr Shaw stated that the alleged right of way at 5 Butts Road had been blocked off. He is to write to the SBC Planner to confirm there is a right of way.
Recreation & Community.
In the absence of Cllr Sunners, Cllr Walton presented the minutes and stated that the football fun-day held on 1 June had been a great success. The visits by BIOS had been well received and the care of the elderly was taken up by Cllrs Brady and McFadyen.
Cllr Bates mentioned that the Tennis Club was training more junior members than any other club in the south of England.
Cllr McFadyen listed a map of the parish, all organisations in the parish, achievements of the council, etc, as being required for display by the PC (in an effort to raise awareness of the PC) at the Church fete on 14 June.
14/62. Chiseldon Church AGM.
In the absence of Cllr Wright, there was no report on the AGM.
1. Email from Emma Allaway extending an invite from the Police and Crime Commissioner for Wiltshire and Swindon, to a public meeting on Wednesday 4 June from 5.30 pm to 7pm at County Hall Trowbridge. (Subsequently refused)
2. Email from Santander outlining the advantages of making the most of accounts with online banking.
3. Emails from Melissa Cann asking CPC to include the Counselling Directory, a confidential service to help those in distress, on our links to other websites. (subsequently done)
4 Copies of letters of objection from local residents to the proposed extension at 5 Butts Road, Chiseldon.
5. Letter from Sheila Martin (Community First) accompanied by a membership renewal form and an article outlining the benefits of membership.
6. Bobby Van News, together with a letter asking us to continue supporting the Trust. Cllr Hill asked when the PC made a donation to the Trust and how many instalments were left, and was told August and one.
7. Letter and poster from Cathy Martyn, advising the Swindon Home Library Service is now covering the Chiseldon/Badbury area.
8. Emailed bulletin from North Wessex Downs AONB including several articles.
9. Advice from The Highways Agency that work will take place on the west carriageway of the M4, between Junctions 14 + 15 from 13/5. Completion of the work was unclear.
10. May editions of The Clerk and Clerks & Councils Direct magazines
Cllr Walton added two emails received from Michael Milton and Sarah McGuire regarding the speed of traffic through Hodson. Cllr Walton needs to take up the issue with B.Cllr Foley.
QSS have undertaken work to clean and reseal the paving in central Swindon during May. What about Chiseldon?
Royal Mail is planning to relocate the Dorcan and Hawkesworth delivery offices to a new site in Swindon.
14/64. Any other business.
Cllr Cabrera asked if the website was open to the public and was told it was not.
Cllr Hill asked if the council is minded to have another village party, and was told in September. He asked if we were going to close again this year, and August was mooted as being the most suitable month. The only change with to regard to buses affecting Chiseldon on the 23 June is that the 18.10 service from Swindon will terminate at Chiseldon.
The Borough Council Surgeries will have the following Parish Council representatives;
5 July - Cllr Brady; 6 September - Cllr Hill; 4 October - Cllr Rawlings; 1 November - Cllr Costigan; 6 December - Cllr McFadyen.
There is to be no surgery in August as the PC will not operate.
The meeting closed at 8.53pm.
Date of next meeting. The next meeting will take place on Monday 14 July 2014 at 7.30pm in the Recreation Hall.