NB. These minutes are DRAFT until ratified on 10 march 2014
MINUTES of the PARISH COUNCIL MEETING
held on Monday 10 February 2014 at 7.30pm
in the Recreation Hall, Chiseldon
Present: Cllrs Paul Walton (chair), Keith Bates, Sarah Bowles Caroline Brady, Phil Costigan, Malcolm Grubb, David Hill, John Legge, Chris Rawlings, Eric Shaw, Wendy Wright.
B.Cllr Fionuala Foley
Public: Seven members.
Apologies: Cllrs Bill Bishop, Paul Sunners. B.Cllrs Mike Bawden Andrew Bennett,
John Huntley asked for the hedge in New Road (in front of the houses built in John Alder Close) to be cut back. He also asked if the green areas will be cut more than twice this year, and was told it dependent upon the weather.
Matthew Stubbs of Cambrai Road spoke about the fence which Ms Lacey proposes to erect around the agricultural land she purchased from Neil Cowley, which would rob the local residents of their view and the ability to turn their vehicles around, together with the fact that it is to be erected on land of which the ownership is disputed. The support of the PC was requested. Peter Purcell added that a meeting with Robert Buckland had taken place. Cllr Walton will speak to Robert Cooper (who farms at Avebury), the chair of the Downland Group, and the two may talk with the landowner.
As part of the Attendances and Apologies, Cllr Grubb wished Lynn Bishop (former Councillor and wife of an existing councillor) a speedy recovery and passed on the PC’s good wishes. He was told that a ‘get-well’ card had been organised and would be posted at Lynn’s home this week.
14/11. Police report.
PC Rory Draper reported on the recent incident in Butts Road, and said there were no suspicious circumstances, but the police would be continuing their enquiries.
He stated that two people had been arrested in connection with a house burglary in Hodson Road, and that commercial vehicles – particularly those with tools aboard – are being targeted in break-ins. He asked for community involvement and feedback, without which many of these incidents would go undetected.
The car park at the Recreation ground is home to potential drug-users and there have been three incidents recently.
Cllr Hill mentioned the publicised chopping of 173 police officers positions over three years, and Cllr Grubb confirmed that Central Government funding will be cut, forcing Wiltshire Police to cut positions. He added that there was a promise that front-line police would be maintained.
14/ 12. Declarations of interest.
Cllrs Shaw and Walton – the proposed development in Wroughton.
14/13. Approval of minutes.
Page 2 (minute 14/04 para 4 of Borough Councillors report). Cllr Shaw stated that the minutes indicated that he thought that 50% of 2013/14 monies would be paid to parishes, whereas he said that the whole of 2013/14 monies should be paid, in two instalments of 50% each.
Following this change, the minutes of the meeting held on 13 January were approved on a proposal by Cllr Costigan, seconded by Cllr Bates; all who attended the meeting in favour.
14/14. Matters arising.
Page 2 (minute 14/04 para 5 of Borough Councillors report). Cllr Hill thanked the borough councillors for attending to the grit bin in School Close, and to the people who volunteered for the proposed home library service (Minute 14/05).
Page 2 (minute 14/04 para 6 of Borough Councillors report). Cllr Walton had spoken with Neil Cowley, owner of a flooded field, and was told that the ditch in question had been blocked off by Sustrans, thereby not allowing the water to drain away naturally.
Action points. B.Cllr Foley had arranged for an inspection of the grass verges in Windmill Piece, but reported that SBC does not enforce non-parking on verges, due to lack of funds. See B.Cllr report (minute 14/15) for her suggested addressing of the problem.
Cllr Sunners had not yet passed the email from Dale Heenan in which he stated that “every council house in Swindon will be powered by renewable energy within 7 years” to all councillors.
The clerk had contacted SBC re the passing on of Central Government monies to parishes in future years, and Kirsty Cole (head of SBC Finance) had replied that there had not been any discussion to date, but she had included the passing of funds to parishes in the base budget, although the value will be reduced each year in line with the reduction in Government grants. He had also received a reply from Ann Richards on the subject of receipt by the parishes of 2013/14 monies, and she said she will not let the matter drop.
All other action points had been actioned
14/15. Borough Councillors’ report
B.Cllr Foley reported an additional number for The Environment Agency, being 0345 988 1188.
On the subject of circulation of the leaflet advising changes to the waste collections, she apologised on behalf of SBC for the delivery disaster. SBC accept errors were made and leaflets have since been posted. Details of the changes are on the website. Cllr Legge observed that some of the collections had not been made in Chiseldon Court, and B.Cllr Foley thought that there was a problem with the new team of collectors not knowing of the road’s existence.
Officers have met with the contactor regarding the resurfacing of the A346, and further tests will be undertaken when the weather improves. She will report the blocked drains caused by road grit.
The state of the road in Windmill Piece was inspected but judged to be acceptable, and will not be resurfaced.
£10,000 of SBC money has been provisionally earmarked for a school safety zone at Chiseldon Primary School.
SBC does not currently enforce non-parking on verges, etc. She suggested the placing of planters, to be maintained by local residents, on verges where there is a visibility problem.
Approximately 100 orange boxes are to be delivered to the CPC for delivery to those who have difficulty in collecting them from the various points identified, and who are not in possession of ‘A’ cards (who will have an additional box delivered by SBC).
Cllr Rawlings had emailed several questions to B.Cllr Foley which she had either answered above, or attempted to do so. The sign at the crossroads of Ladysmith/Draycott roads was thought to have been answered, in that SBC would not re-letter it. However, following further pressure, SBC are going to revisit the problem; although not a priority, it will be looked at. Foxham Way in Wichelstowe was reopened recently, but Mill Lane will not be reopened until after 28 February. She will ask about the drainage cuts in Hodson Road and the cutting back of vegetation on the footpath between Chiseldon and Hodson.
Cllr Hill mentioned that there was ground-flooding at Burderop Barns, and was told by Cllr Walton that it is the responsibility of the developer, not SBC.
14/16. Finance report.
Cllr Grubb presented the financial report.
- Payments listing. The January list of payments totalled £1,135.11 including VAT of £72.19. The only significant non-routine payment was £250 plus VAT to Carter Jonas, for their fee in preparing a report on the chapel roof. It is hoped to recover these costs, along with others through the Small Claims Court.
The payments were already approved by the Finance committee at its meeting on 30 January.
- Receipts and payments. Income in the month of £712.00 compared with expenditure of £1139.11 (listed above, plus £4.00 paid from petty cash), creating a deficit during the month of £427.11 which reduced the cumulative surplus to £153.29 and total cash funds to £72,289.43. Ringfenced funds of £39,571.91 left unringfenced funds at £32,717.52. There was a lag in committees’ expenditure in the current year of approximately £22,589 compared with the full year budget of £47,558, whereas income was broadly on track. Committees will need to spend the balance of their budgets (apart from those areas mentioned below) in the remainder of the financial year.
Similar to the payments listing, the receipts and payments were approved by the Finance committee at its meeting on 30 January.
- Minutes. Cllr Grubb thought it unlikely that amounts budgeted for the jubilee fund (£2,500), youth activities (£3,250), care of the elderly (£3,500) and village enhancements (£2,000) will be spent in the 2013/14 financial year, and recommended that the unspent amounts at 31 March be ringfenced. This recommendation was proposed by Cllr Shaw and seconded by Cllr Costigan; all in favour.
A court case brought by the roofing contractor and countered by CPC is pending and we need to wait until a decision is made.
14/17. Committee reports.
Environment, General Purposes & Highways.
Cllr Rawlings presented the minutes, and stated that the two Irish yew trees either side of the chapel frontage had been removed.
The litter-pick (8 February) was very successful, with 25 residents, 8 councillors and the local Brownie and Rainbow packs involved. Cllr Walton thanked Cllr Rawlings for the work undertaken in organising the event.
The yellow lining (using thinner lines) in Mays Lane and potholes around the village will be repaired when the weather improves. Traffic calming measures in New Road have been turned down on grounds of cost.
Cllr Shaw asked the clerk to incorporate a request for residents to contact the PC with any concerns they may have regarding planning applications. This was in response to the emails sent by a neighbour of 7 High Street, concerning a planning application made by the owner. Cllr Legge argued that three masonettes had been built in the village without any parking, yet the application by 7 High St would have been refused on those grounds. Cllr Hill was astounded by what was said, and the way they were delivered to the owner of 7 High Street.
Recreation & Community.
Cllr Sunners presented the minutes and stated that the CVPA had been inspected by PI, an independent company. Cllr Rawlings mentioned replacing the chains and bearings on the “grown-up” swings, which were mentioned in the inspection report by PI, but Cllr Bowles said that all items (including the swings) were marked as low or very low risk.
Cllr Sunners asked if anyone had heard about the application for funding made by the Tennis Club [TC]. Cllr Grubb said that he had not been called upon by the TC to assist in their application to Sport England.
1. Press release from Wiltshire Air Ambulance announcing that a ten-year contract had been signed with ‘Heli Charter Ltd’ for a new helicopter to replace the 12 year-old aircraft at the end of 2014.
2. Emails from Cathy Martyn regarding the planning application to build 103 houses in fields backing onto Marlborough Road, Wroughton. A letter outlining the potential traffic implications for Chiseldon, and the problems posed by the ‘build-out’ in Marlborough Road, Wroughton has been sent to SBC and support for Wroughton PC has been conveyed.
3. An email from Cllr Shaw, summarising the points made at the SBC meeting on CIL/S106. The transfer from S106 to CIL is unlikely to happen before October 2014, and could be as late as March 2015.
4. A paper from SBC regarding Special Expenses.
5. January issues of SLCC’s ‘Clerk’ and the ‘Clerks + Councils Direct’ magazines.
6. Sales literature from Broxap re their litter/recycling bins
A briefing has been held (29 January) regarding the proposed relief road between Thamesdown Drive and Barnfield Road.
Feedback on the consultation over proposed changes to the waste collections, to which SBC received 5,718 responses (6.3%). Only 15% of respondents indicated they would sign up for the green waste collection.
A consultation is taking place between 15/1 and 14/4 regarding the strategy designed to enhance the library service. It is not known about the circulation of the consultation, but the draft strategy can be viewed at www.swindon.gov.uk/librarystrategy. The technical chap has not been in touch to arrange a visit to the chapel, to estimate how many books could be sensibly housed there.
14/19. Any other business.
Cllr Hill stated that work will start on 17 February and will last for 8 weeks on a footpath to be created from the top of Brimble Hill to Burderop.
Cllr Bates stated that there is quite a bump at the end of the track between Norris Close and the Recreation Ground which needs attention.
Cllr Wright is to serve on the Recreation committee.
The meeting closed at 8.44pm.
Date of next meeting. The next meeting will take place on Monday 10 March 2014 at 7.30pm in the Recreation Hall.