Category Archives: Minutes

Draft full council minutes – 10 March 2014

NB.   These minutes are DRAFT until ratified on 14 April 2014
MINUTES of the PARISH COUNCIL MEETING
held on Monday 10 March 2014 at 7.30pm
in the Recreation Hall, Chiseldon
 Present:     Cllrs Paul Walton (chair), Keith Bates, Sarah Bowles,    David Hill, John Legge, Chris Rawlings, Paul Sunners, Eric Shaw,     Wendy Wright.

                        B.Cllrs Mike Bawden, Andrew Bennett

Public:            Five members.

Apologies:       Cllrs Caroline Brady, Phil Costigan    B.Cllr Fionuala Foley

Bill Bishop and Malcolm Grubb had resigned.   

Public recess.

John Huntley asked if there was any update on the cutting of the hedge in New Road (in front of the houses built in John Alder Close), and was told by Cllr Rawlings that the job was to be done this week.

14/20.  Election of vice chair.

Cllr Walton proposed that the decision be left until the AGM in May, as he intends attending the April meeting and saw little point in electing a vice chair for one month, effectively.

Cllr Sunners viewed the post as strategic and stated that there should be more long-term thinking.  Cllr Hill stated that the Neighbourhood Plan (which was to have been undertaken by former Cllr Grubb) was very necessary.  Cllr Walton gave his view on the cost of producing a full Neighbourhood Plan, and the numbers of new-build houses not being that great.  He pointed out that Chiseldon is in the AONB, which provides protection from indiscriminate building, and cited the proposed social housing in New Road as an example.  As such CPC should concentrate on a scaled-down version, akin to the Parish Plan produced in 2004.  Cllr Sunners stated that he was happy to delay the Plan, but would like to know where the other parishes are with theirs.  Cllr Walton said that South Marston was completed and cost in the order of £70,000.  B.Cllr Bennett stated that the plan for Wanborough was more likely to cost £6 – 7,000.

B.Cllr Bawden agreed there was no pressure on Chiseldon, especially when compared to South Marston, Wanborough and Liddington (the Eastern Villages).  B.Cllr Bennett gave a résumé of plans and how they work.  Cllr Legge stated that he was in possession of papers, including Malcolm’s proposals, which he will bring to the next FC meeting to bring councillors up to date.

 14/21.  Declarations of interest.

Cllr Walton – Commonhead (Badbury Park).

14/22.  Approval of minutes.

Page 1 (Public recess – para 1).  Cllr Bates pointed out that ‘is’ had been omitted between “it” and “dependent”.

Page 1 (Attendances and apologies).  Cllr Bates stated that … “at” Lynn’s home should read ‘to’.

Page 2 (minute 14/13 – Approval of minutes).  Cllr Shaw corrected the minutes which read “2013/14 monies should be paid in two instalments” to ‘2014/15…’.

Page 2 (minute 14/14 – Matters arising).  Cllr Sunners corrected the minutes which read   “… every council house in Swindon will be…” …to every house in Swindon…”

Page 3 (minute 14/15 – Borough Councillors’ report).  Cllr Shaw suggested the term for drainage cuts is “grips”. 

Following these changes, the minutes of the meeting held on 10 February were approved on a proposal by Cllr Bates, seconded by Cllr Shaw; all who attended the meeting in favour.

14/23.  Matters arising.

Page 1 (Public recess – para 2).  B.Cllr Bennett stated that nothing could be done to stop the erection of fencing around agricultural land at Cambrai Road.

Action points.  Cllr Sunners will contact Dale Heenan to resend his email re the powering of every house in Swindon by renewable energy, (Cllr Sunners had inadvertently deleted it from his system), and will then forward it to all councillors.  B.Cllr Bawden thought the statement to be worthless, as private householders cannot be forced to convert to renewable energy.

Cllr Walton had spoken with Robert Cooper re the fencing of agricultural land at Cambrai Road, but had not progressed the matter further.

All other action points had been actioned.

14/24.  Borough Councillors’ report

B.Cllr Bawden Thanked B.Cllr Foley for looking after things so well during his illness. 

A planning application had been received by SBC regarding the building of over 100 houses in Wroughton.  CPC was encouraged to register its interest as there may be S106 monies available to spend on the roads in Chiseldon.  He was informed that registration was already in place.  Also, SBC had been consulted on regarding the erection of sheds at Burderop Barns.  The Planning Committee is to recommend the granting of applications to build at Badbury Park at its meeting on 11 March.

The contractors who had worked on the resurfacing of the A346 had accepted liability for sub-standard work and will resurface again, but not before June 2014.  The step in Draycott Road will be repaired this week.  The parking of vehicles on grass verges is a Borough-wide problem, and Chiseldon verges were in a queue because of the number of verges affected.

Cllr Rawlings asked when the solution to the problem of water from New Road running down Baldwin Close would be undertaken.

B.Cllr Bennett stated that a re-application was expected regarding 33 Meadow Way, and that Ms McCabe feels it will again be refused.

A person from AONB is willing to meet with councillors and discuss the problems associated with a neighbourhood plan (or equivalent).

Cllr Hill mentioned the rubbish being dumped behind the bus shelter in Marlborough Road, and B.Cllr Bennett will follow it up.  Cllr Legge stated that Dayhouse Lane was becoming a tip, and Cllr Sunners referred to the growing problem of graffiti.  Cllr Bates related his recent experience of rubbish left by the recycling team in Norris Close.

14/25.  Swindon Libraries strategy.

A paper on the strategy had been circulated to all councillors.  Cllr Shaw stated that the strategy hardly mentioned the parishes.  Residents of Chiseldon would have difficulty in

accessing the strategy if they were not connected to the website or they had no car to travel to the library in Wroughton. An aging population was reliant on an accessible library service, and the clerk was directed to submit an article in the April edition of The Ridgeway Bell, asking readers to complete the associated questionnaire.

The chapel currently has empty racking installed awaiting books from the West Swindon Library.  The facility is intended to supplement the mobile library service and will be open during the times the clerk is manning the building.   At present the thinking is to issue the books on a ‘trust’ basis, thereby precluding the need for someone to register and chase up non-returns.

Cllr Hill gave his views on using second-hand vehicles when the time comes, and providing a less frequent service.  B.Cllr Bennett stated that there was no threat to the mobile service for 18 months.  Cllr Hill asked if a decision will be made at the SBC Cabinet meeting.

14/26.  Finance report.

As a consequence of Cllr Grubb’s resignation, and the absence of Cllr Costigan, the clerk presented the financial report. 

- Payments listing.  The February list of payments totalled £1,853.41 including VAT of £242.84.   The only significant non-routine payments were £250 to Oakley Tree Services for removing two trees at the chapel; £163.70 plus VAT to Glasdon for a new waste bin to be sited at the Recreation Ground and £1,009.70 plus VAT to Newson for electrical condition reports and PAT testing at each of the Council’s buildings. 

The payments were approved on a proposal by Cllr Shaw, seconded by Cllr Rawlings; all in favour.

- Receipts and payments.  Income in the month of £1,118.24 compared with the expenditure  listed above, creating a deficit during the month of £735.17, which transformed the cumulative surplus into a deficit of £581.88 and reduced total cash funds to £71,554.26.   Ringfenced funds of £39,571.91 left unringfenced funds at £31,982.35. 

The receipts and payments were approved on a proposal by Cllr Shaw, seconded by Cllr Rawlings; all in favour.

Applications for funding.  Nick Swannell made a case for funding assistance from The Jubilee Fund for a continuation path to be constructed at the Holy X Church.  Cllr Walton is to quote for materials, for a path stretching into SHCMG and the labour is to be provided free of charge by members of HM Prisons.  The application was approved in principal on a proposal by Cllr Rawlings, seconded by Cllr Bates; all in favour.

A case was presented for an electric stapler for the Ridgeway Bell, costing £375 plus VAT.  Cllr Walton stated that the monthly magazine is of benefit both to the PC and the community, and should be encouraged.  The application was approved on a proposal by Cllr Legge, seconded by Cllr Hill; all in favour.  The clerk is to order the machine, and will loan it to the editor of the RB in order to recover the VAT.

14/27.  Committee reports.

Environment, General Purposes & Highways.

Cllr Rawlings presented the minutes, and stated that next of kin details of headstones judged to be unsafe would be written to.

The chapel roof was getting worse, having lost some slates recently, and at least two quotes will be needed for its repair.

SBC had completed a number of jobs on the highways.  A quote of £98 plus VAT had been accepted from SBC for removal of graffiti in the bus shelter at Hodson Turn.

Certain items in the chapel, including a bench, surplus tables and the memorial tablet, are to be re-housed to make space for the library shelving.

Cllrs Rawlings and Hill were thanked for distributing the recycling boxes.

Planning.

Cllr Shaw presented the planning status, there having been no committee meeting in February, and he will be attending the SBC meeting regarding the application to build at Badbury Park (Commonhead) tomorrow. 

The hairdresser will be re-applying for planning permission.  If it is refused again, Chiseldon may lose the facility.

Cllr Shaw pointed out an error in the Planning status – the spelling is Ypres, not ‘Ypers’

Recreation & Community.

Cllr Sunners presented the minutes and stated that Newsons had completed an electrical condition report on the four properties, and that certain work was necessary in order to gain certification.

BIOS had problems with the van and as such the official launch was postponed to 22 April.

John Durston had approached the PC about the possible removal of a tree behind the pavilion to allow him to replace a section of fencing.

Representatives from the Tennis Club will attend the next Recreation committee meeting.

14/28.  Correspondence.

1.       Extract from Lydiard parish magazine announcing the “what’s on” weekly slot on 105.5 FM on the local radio.  Publicity of an event can be booked by dialling 611555 or by visiting www.swindon1055.com.  The broadcast is Thursday 2 – 3pm, repeated on Saturday 2 – 3pm.

2.       An emailed ‘healthwatch swindon’ newsletter.

3.       The resignation letter from Malcolm Grubb. Cllr Walton had written a letter to Malcolm and had presented him with two bottles of wine.

4.       An email from Ben Gristwood of BGG Garden and Tree Care, based in Faringdon asking to quote for grounds maintenance.  Replied saying that we are tied into Countrywide until 2016.

5.       First quarterly newsletter for 2014 from the Payments Council, passed to the PC by a resident.

6.       Letter from IAC Ltd, based in Wells, Somerset, asking to quote for their internal audit & compliance work.

7.       Newsletter from Came + Co. (insurance brokers).

8.       Enewsletter from Community First, with links to many topics, including village halls training evening, community transport website, etc.

9.       Sales literature from ‘Spogo’ (sport + fitness) and ‘Kompan’ (playground supplier).

MEMBERS BULLETINS.

Questionnaire on Swindon’s library strategy (see minute 14/25 above).   A man from Swindon Libraries has supplied and erected two racks, in the old chapel, Butts Road.  All we are waiting for is the books!

Gorse hill PO is being moved to the Co-op, 118 Cricklade Street, hopefully in April 2014.

Outline planning applications have been lodged for development of land at South Marston and Rowborough (phase 1 of the site known as the Eastern Villages).  The application proposes up to 2,380 homes, plus mixed-use centres, etc.

The flooding of sewers is a real problem, and Thames Water is aware of the danger and is dealing with numerous cases.  However it is not responsible for ground water, river flooding or surface water problems, which fall under the local authority and the Environment Agency.  Further information can be found on websites www.thameswater.co.uk/flooding and www.environment-agency.gov.uk.

14/29.  Any other business.

Cllr Walton (in conjunction with Cllr Legge) had produced a draft flyer to encourage residents to join the PC, for distribution initially to the Badbury, Ridgeway View and Draycot Foliat areas, (as there is currently no representatives) and he asked councillors for their comments.

Cllr Legge stated that only two of the original five ornamental trees remained in New Road and that one of them was leaning precariously.  The matter was referred to the Environment committee.

Cllr Sunners reported that he was replacing NHW signs, and would be charging the PC for reimbursement of out-of-pocket expenditure (about £30).

Cllr Hill stated that changes may be instigated for Thamesdown bus 16, which calls at GWH, and on concessionary fares.  He gave notice that parents will probably be asked to pay transport costs of six-formers.

Cllr Hill gave a résumé of what is going to happen with the bus station and Fleming Way in the coming months.

Cllr Shaw stated that the Standards Committee report reflected what was said at the meeting, attended by himself and Cllr Rawlings.

The meeting closed at 9.30pm.

Date of next meeting. The next meeting will take place on Monday 14 April 2014 at 7.30pm in the Recreation Hall.

Full Council minutes – 10 February 2014

MINUTES of the PARISH COUNCIL MEETING

held on Monday 10 February 2014 at 7.30pm

in the Recreation Hall, Chiseldon

Present:     Cllrs Paul Walton (chair), Keith Bates, Sarah Bowles Caroline Brady, Phil Costigan, Malcolm Grubb, David Hill, John Legge, Chris Rawlings, Eric Shaw, Wendy Wright.

B.Cllr Fionuala Foley                

Public:            Seven members.

Apologies:       Cllrs Bill Bishop,  Paul Sunners.   B.Cllrs Mike Bawden Andrew Bennett,

Public recess.

John Huntley asked for the hedge in New Road (in front of the houses built in John Alder Close) to be cut back.  He also asked if the green areas will be cut more than twice this year, and was told it dependent upon the weather.

Matthew Stubbs of Cambrai Road spoke about the fence which Ms Lacey proposes to erect around the agricultural land she purchased from Neil Cowley, which would rob the local residents of their view and the ability to turn their vehicles around, together with the fact that it is to be erected on land of which the ownership is disputed.  The support of the PC was requested.  Peter Purcell added that a meeting with Robert Buckland had taken place.  Cllr Walton will speak to Robert Cooper (who farms at Avebury), the chair of the Downland Group, and the two may talk with the landowner.

As part of the Attendances and Apologies, Cllr Grubb wished Lynn Bishop (former Councillor and wife of an existing councillor) a speedy recovery and passed on the PC’s good wishes.  He was told that a ‘get-well’ card had been organised and would be posted at Lynn’s home this week.

14/11.  Police report.

PC Rory Draper reported on the recent incident in Butts Road, and said there were no suspicious circumstances, but the police would be continuing their enquiries.

He stated that two people had been arrested in connection with a house burglary in Hodson Road, and that commercial vehicles – particularly those with tools aboard – are being targeted in break-ins.  He asked for community involvement and feedback, without which many of these incidents would go undetected.

The car park at the Recreation ground is home to potential drug-users and there have been three incidents recently.

Cllr Hill mentioned the publicised chopping of 173 police officers positions over three years, and  Cllr Grubb confirmed that Central Government funding will be cut, forcing Wiltshire Police to cut positions.  He added that there was a promise that front-line police would be maintained.

14/ 12.  Declarations of interest.

Cllrs Shaw and Walton – the proposed development in Wroughton.

14/13.  Approval of minutes.

Page 2 (minute 14/04 para 4 of Borough Councillors report).  Cllr Shaw stated that the minutes indicated that he thought that 50% of 2013/14 monies would be paid to parishes, whereas he said that the whole of 2013/14 monies should be paid, in two instalments of 50% each.

Following this change, the minutes of the meeting held on 13 January were approved on a proposal by Cllr Costigan, seconded by Cllr Bates; all who attended the meeting in favour.

14/14.  Matters arising.

Page 2 (minute 14/04 para 5 of Borough Councillors report).  Cllr Hill thanked the borough councillors for attending to the grit bin in School Close, and to the people who volunteered for the proposed home library service (Minute 14/05).

Page 2 (minute 14/04 para 6 of Borough Councillors report).  Cllr Walton had spoken with Neil Cowley, owner of a flooded field, and was told that the ditch in question had been blocked off by Sustrans, thereby not allowing the water to drain away naturally.

Action points.  B.Cllr Foley had arranged for an inspection of the grass verges in Windmill Piece, but reported that SBC does not enforce non-parking on verges, due to lack of funds. See B.Cllr report (minute 14/15) for her suggested addressing of the problem.

Cllr Sunners had not yet passed the email from Dale Heenan in which he stated that “every council house in Swindon will be powered by renewable energy within 7 years” to all councillors. 

The clerk had contacted SBC re the passing on of Central Government monies to parishes in future years, and Kirsty Cole (head of SBC Finance) had replied that there had not been any discussion to date, but she had included the passing of funds to parishes in the base budget, although the value will be reduced each year in line with the reduction in Government grants.  He had also received a reply from Ann Richards on the subject of receipt by the parishes of 2013/14 monies, and she said she will not let the matter drop.

All other action points had been actioned

14/15.  Borough Councillors’ report

B.Cllr Foley reported an additional number for The Environment Agency, being 0345 988 1188.

On the subject of circulation of the leaflet advising changes to the waste collections, she apologised on behalf of SBC for the delivery disaster.  SBC accept errors were made and leaflets have since been posted.  Details of the changes are on the website.  Cllr Legge observed that some of the collections had not been made in Chiseldon Court, and B.Cllr Foley thought that there was a problem with the new team of collectors not knowing of the road’s existence.

Officers have met with the contactor regarding the resurfacing of the A346, and further tests will be undertaken when the weather improves.  She will report the blocked drains caused by road grit.

The state of the road in Windmill Piece was inspected but judged to be acceptable, and will not be resurfaced.

£10,000 of SBC money has been provisionally earmarked for a school safety zone at Chiseldon Primary School.

SBC does not currently enforce non-parking on verges, etc.  She suggested the placing of planters, to be maintained by local residents, on verges where there is a visibility problem.

Approximately 100 orange boxes are to be delivered to the CPC for delivery to those who have difficulty in collecting them from the various points identified, and who are not in possession of ‘A’ cards (who will have an additional box delivered by SBC).

Cllr Rawlings had emailed several questions to B.Cllr Foley which she had either answered above, or attempted to do so.   The sign at the crossroads of Ladysmith/Draycott roads was thought to have been answered, in that SBC would not re-letter it.  However, following further pressure, SBC are going to revisit the problem; although not a priority, it will be looked at.  Foxham Way in Wichelstowe was reopened recently, but Mill Lane will not be reopened until after 28 February.  She will ask about the drainage cuts in Hodson Road and the cutting back of vegetation on the footpath between Chiseldon and Hodson.

Cllr Hill mentioned that there was ground-flooding at Burderop Barns, and was told by Cllr Walton that it is the responsibility of the developer, not SBC.

14/16.  Finance report.

Cllr Grubb presented the financial report. 

- Payments listing.  The January list of payments totalled £1,135.11 including VAT of £72.19.   The only significant non-routine payment was £250 plus VAT to Carter Jonas, for their fee in preparing a report on the chapel roof.  It is hoped to recover these costs, along with others through the Small Claims Court.

The payments were already approved by the Finance committee at its meeting on 30 January.

- Receipts and payments.  Income in the month of £712.00 compared with expenditure of £1139.11 (listed above, plus £4.00 paid from petty cash), creating a deficit during the month of £427.11 which reduced the cumulative surplus to £153.29 and total cash funds to £72,289.43.   Ringfenced funds of £39,571.91 left unringfenced funds at £32,717.52.  There was a lag in committees’ expenditure in the current year of approximately £22,589 compared with the full year budget of £47,558, whereas income was broadly on track.  Committees will need to spend the balance of their budgets (apart from those areas mentioned below) in the remainder of the financial year.

Similar to the payments listing, the receipts and payments were approved by the Finance committee at its meeting on 30 January.

Minutes.  Cllr Grubb thought it unlikely that amounts budgeted for the jubilee fund (£2,500), youth activities (£3,250), care of the elderly (£3,500) and village enhancements (£2,000) will be spent in the 2013/14 financial year, and recommended that the unspent amounts at 31 March be ringfenced.  This recommendation was proposed by Cllr Shaw and seconded by Cllr Costigan; all in favour.

A court case brought by the roofing contractor and countered by CPC is pending and we need to wait until a decision is made.

14/17.  Committee reports.

Environment, General Purposes & Highways.

Cllr Rawlings presented the minutes, and stated that the two Irish yew trees either side of the chapel frontage had been removed.

The litter-pick (8 February) was very successful, with 25 residents, 8 councillors and the local Brownie and Rainbow packs involved.  Cllr Walton thanked Cllr Rawlings for the work undertaken in organising the event.

The yellow lining (using thinner lines) in Mays Lane and potholes around the village will be repaired when the weather improves.  Traffic calming measures in New Road have been turned down on grounds of cost.

Planning.

Cllr Shaw asked the clerk to incorporate a request for residents to contact the PC with any concerns they may have regarding planning applications.  This was in response to the emails sent by a neighbour of 7 High Street, concerning a planning application made by the owner.  Cllr Legge argued that three masonettes had been built in the village without any parking, yet the application by 7 High St would have been refused on those grounds.   Cllr Hill was astounded by what was said, and the way they were delivered to the owner of 7 High Street.

Recreation & Community.

Cllr Sunners presented the minutes and stated that the CVPA had been inspected by PI, an independent company.  Cllr Rawlings mentioned replacing the chains and bearings on the “grown-up” swings, which were mentioned in the inspection report by PI, but Cllr Bowles said that all items (including the swings) were marked as low or very low risk.

Cllr Sunners asked if anyone had heard about the application for funding made by the Tennis Club [TC].  Cllr Grubb said that he had not been called upon by the TC to assist in their application to Sport England.

14/18.  Correspondence.

1.       Press release from Wiltshire Air Ambulance announcing that a ten-year contract had been signed with ‘Heli Charter Ltd’ for a new helicopter to replace the 12 year-old aircraft at the end of 2014.

2.       Emails from Cathy Martyn regarding the planning application to build 103 houses in fields backing onto Marlborough Road, Wroughton.  A letter outlining the potential traffic implications for Chiseldon, and the problems posed by the ‘build-out’ in Marlborough Road, Wroughton has been sent to SBC and support for Wroughton PC has been conveyed.

3.       An email from Cllr Shaw, summarising the points made at the SBC meeting on CIL/S106.  The transfer from S106 to CIL is unlikely to happen before October 2014, and could be as late as March 2015.

4.       A paper from SBC regarding Special Expenses.

5.       January issues of SLCC’s ‘Clerk’ and the ‘Clerks + Councils Direct’ magazines.

6.       Sales literature from Broxap re their litter/recycling bins

MEMBERS BULLETINS.

A briefing has been held (29 January) regarding the proposed relief road between Thamesdown Drive and Barnfield Road.

Feedback on the consultation over proposed changes to the waste collections, to which SBC received 5,718 responses (6.3%).  Only 15% of respondents indicated they would sign up for the green waste collection.

A consultation is taking place between 15/1 and 14/4 regarding the strategy designed to enhance the library service.  It is not known about the circulation of the consultation, but the draft strategy can be viewed at www.swindon.gov.uk/librarystrategy.  The technical chap has not been in touch to arrange a visit to the chapel, to estimate how many books could be sensibly housed there.

14/19.  Any other business.

Cllr Hill stated that work will start on 17 February and will last for 8 weeks on a footpath to be created from the top of Brimble Hill to Burderop.

Cllr Bates stated that there is quite a bump at the end of the track between Norris Close and the Recreation Ground which needs attention.

Cllr Wright is to serve on the Recreation committee.

The meeting closed at 8.44pm.

Date of next meeting. The next meeting will take place on Monday 10 March 2014 at 7.30pm in the Recreation Hall.

Full Council minutes – 13 January 2013

MINUTES of the PARISH COUNCIL MEETING

held on Monday 13 January 2014 at 7.30pm

in the Recreation Hall, Chiseldon

Present:       Cllrs Paul Sunners (acting chair), Keith Bates, Sarah Bowles, Caroline Brady, Phil Costigan, David Hill, John Legge Chris Rawlings, Eric Shaw, Wendy Wright.

                   B.Cllrs Andrew Bennett, Fionuala Foley

Public:            Four members.

Apologies: Cllrs Bill Bishop, Malcolm Grubb, Paul      Walton.   B.Cllr Mike Bawden

Public recess.

John Huntley asked whether bags placed inside of the proposed bins for green waste would be permitted, and was told by B.Cllr Foley that they would not be.

Norman Pound asked if anything was being done to repair the many potholes in the village.  B.Cllr Foley wanted a list of the potholes.  Cllr Rawlings advised that it was a waste of time and money to attempt to repair them in the current wet weather, and to wait until the better weather arrives later in the year.

Kim Herron requested an inspection of the grass verges in Windmill Piece and School Close.

14/ 01.  Declarations of interest.

None.

14/02.  Approval of minutes.

Page 2 (minute 13/112 – matters arising [1st para of action points]).  Cllr Hill asked for the word ‘from’ to read ‘to’ (…training from Swindon to Devizes.).

Following this change, the minutes of the meeting held on 9th December 2013 were approved on a proposal by Cllr Hill, seconded by Cllr Legge; all who attended the meeting in favour.

14/03.  Matters arising.

Page 3 (minute 13/116 – para following item 8 of correspondence).  Cllr Hill stated that the letter from Doreen Swannell (not Rosemary Hancock, as stated) had been sent to all councillors by the clerk, and as the land proposed for the erection of the crosses was not owned by the PC, the question should be directed to SBC.

Action points.  Cllr Hill was unable to publish the changes to bus services in the January edition of The Ridgeway Bell, because of its early deadline, but will submit it for inclusion in the February issue.  The same applied to Cllr Sunners, with the announcement of the proposed Outreach project.

Cllr Sunners will pass the email from Dale Heenan in which he stated that “every council house in Swindon will be powered by renewable energy within 7 years” to all councillors. 

All other action points had been actioned

14/04.  Borough Councillors’ report

B.Cllr Bennett stated that objections by neighbours had been received for an extension to a house in Badbury.  Because the objections were not of a planning nature, SWBC will use its delegated powers to decide on the extension.

He left a paper describing the work of the Enterprise Network, which gives grants to businesses.  The clerk is to mention it in his article for the Ridgeway Bell.

The next South Locality meeting is to be held on 11 February in Liddington Village Hall.

B.Cllr Foley stated that the environment issues raised earlier had been attended to.

Parents are parking illegally outside the primary school, upsetting a resident because of it.   B.Cllr Foley will keep the PC notified on developments.

A flyer is due to be delivered to each household regarding the new arrangements for collection of green waste.  Cllr Hill stated that residents had said that they have no room for an extra ‘green’ bin.  B.Cllr Foley said that only those currently on the ‘blue bag’ scheme who register will be offered bags for green waste; the rest will have wheelie bins. 

SBC has circulated a note regarding the 2014/15 monies received from Central Government in respect of the parish councils.  They are to distribute 100% of the monies in two instalments.  Cllr Shaw thought that 50% of 2013/14 monies would be paid to the parish councils (see also minute 14/06 below).   

She took on board the report of the overturned grit bin in School Close, and will ensure that Station Road will be gritted (if necessary) in the remainder of the winter.

Cllr Shaw stated that farmers have a riparian responsibility to clear ditches around their fields, thought to be the cause of local flooding.  B.Cllr Foley added that the NF Mutual Insurance Company might be a good measure to use to put pressure farmers into clearing ditches, as farmers often use them to insure their property.

Cllr Wright raised issues regarding Commonhead – that an ancient hedge has been broken through in an area where it wasn’t expected, flooding, yellow lines, etc.

14 /05.  New home library service.

Cllr Hill outlined the proposed scheme which involves the delivery of books to people unable to access the library service, who are referred to the scheme by doctors.  The scheme relies on volunteers to operate it, and the clerk is to include a request in his article for the Ridgeway Bell.  Any information required is held by Cllr Hill.

14/06.  Finance report.

 Cllr Costigan presented the financial report. 

- Payments listing.  The December list of payments totalled £5,739.96 including VAT of £302.61.   The only significant non-routine payment was £900 to the Chiseldon PCC, for the Film Club and Messy Church, paid out of the Jubilee Fund.

The payments were approved on a proposal by Cllr Shaw, seconded by Cllr Bates; all in favour.

- Receipts and payments.  Income in the month of £344.80 compared with expenditure of £5,739.96 (listed above), creating a deficit during the month of £5,325.16 which reduced the cumulative surplus to £580.40 and total cash funds to £72,716.54.   Ringfenced funds of £39,821.91 left unringfenced funds at £32,894.63.  The committees’ expenditure in the current year of approximately £25,254, compared with the full year budget of £47,558, whereas income was broadly on track.  Committees will need to spend the balance of their budgets in the remainder of the financial year.

The receipts and payments were approved on a proposal by Cllr Rawlings, seconded by Cllr Bowles; all in favour.

-    Precept.  In view of SBC’s proposal to distribute £4,914 to Chiseldon Parish Council, a vote was taken regarding whether to reduce the precept accordingly or to leave it as is.  The committee unanimously agreed to leave the precept as it stands, on a proposal by Cllr Costigan seconded by Cllr Shaw; all in favour.  Cllr Hill proposed that the clerk e-mail SBC to ask if it intended to repeat the practice in 2015/16.  Cllr Shaw suggested that the clerk contact Ann Richards to confirm which year she referred to in her presentation to Cabinet. 

14/07.  Committee reports.

Environment, General Purposes & Highways.

Cllr Rawlings presented the minutes, and stated that the roof situation had been taken to the small claims court by the roofing contractor and that the PC had filed a counter-claim.

The subject of Speedwatch will be raised at the next Environment meeting on Thursday.  A sign to advertise that the Speedwatch team may be operating in the area is required on the village signs (at no cost to the Parish Council).  Cllr Costigan remarked on the increasing speed of trucks travelling through the village, and Cllr Rawlings on the higher number of HGV learners. 

The committee approved the draft flier tabled regarding the forthcoming litter pick (8 February), and the clerk is to finalise and print sufficient copies of the flier for distribution. 

Planning.

Cllr Shaw stated that there was to be a meeting on Thursday regarding the proposed extension to 5 Slipper Lane.  Cllr Brady advocated that the existing hedging needs to be maintained to avoid her property being overlooked.

Cllr Shaw is to attend the SBC meeting on Section 106 and CIL monies, and will be told when SBC is intending to change over to CIL.  

Recreation & Community.

Cllr Sunners presented the minutes and stated that the Doorstep Club was suffering because of low numbers of children, and that a decision will be made regarding its future in February.

He stated that it is good to have Care of the Elderly on the Recreation agenda each month and feels that progress has been made.

14/08.  Commonhead update.

The minutes of the Liaison Group meeting of the 21 August 2013, which were now ratified and released to the public, were tabled.  Cllr Shaw stated that there was no update as there had not been a meeting recently.  Cllr Wright stated that workers were on site at Commonhead (to be known as Badbury Park), and that she would update the Parish PC as necessary.

14/09.  Correspondence.

1.     Swindon’s Draft Local Flood Risk Strategy.

2.      Thankyou letter and card from the chair and secretary of Chiseldon Local History Group for the supply of a new laptop computer.

3.     Christmas greetings via email from Came & Co, who have made a substantial contribution to the “Combat Stress” charity in support of the service men and women, from the savings made in not purchasing cards and postage.

4.       Christmas greetings from Angus Macpherson (PCC) and from Community First. 

5.       Newsletter from the North Wessex Downs AONB office, which contains some dates for your diary.

6.       November newsletter from the Payments Council.

7.       Pleas for financial help from the Teenage Cancer Trust and from Victim Support in Wiltshire.

8.       Sales literature from Broxap (seats and benches).

MEMBERS BULLETINS.

A summary of some of the work that the Libraries Outreach team carries out.

Wiltshire Police and Crime Panel meetings during 2014, starting with a meeting in the Civic Offices on 15 January at 10.00am.

Phase 3 of the integration of Swindon Commercial Services with SBC will commence on 1 April 2014 and will focus on an enhanced customer service, the testing of value for money, and enhanced service effectiveness and efficiency.

Changes to some Thamesdown bus services from 5 January.

Cllr Hill stated that there were later start and earlier finish times on Sundays of the Thamesdown Transport bus which called at the GWH.

Thames Water’s investment programme for 2015 – 2020.

14/10.  Any other business.

The PC representatives for the Borough Councillors surgeries are:

      February – Cllrs Costigan and Wright;   March – Cllr Brady;   April – Cllr Hill;

      May – Cllr Sunners;   June – Cllr Shaw.

Cllr Hill stated that the track between Norris Close and the Recreation Ground looked very good following the work done on the edges by Countrywide.

Cllr Sunners reinforced his argument for narrower yellow lines in rural areas.

The meeting closed at 8.57.

Date of next meeting. The next meeting will take place on Monday 10 February 2014 at 7.30pm in the Recreation Hall.

Full Council minutes – 9 December 2013

MINUTES of the PARISH COUNCIL MEETING

held on Monday 9 December 2013 at 7.00pm

in the Recreation Hall, Chiseldon

Present:      Cllrs Paul Walton (chair), Keith Bates, Bill Bishop, Caroline Brady, Phil Costigan, David Hill, John Legge Chris Rawlings, Eric Shaw, Paul Sunners, Wendy Wright.

Public:          Eight members.

Apologies:    Cllrs Sarah Bowles, Malcolm Grubb;   B.Cllrs Mike Bawden, Andrew Bennett, Fionuala Foley.

                     Mike Milton had resigned from the Council.

Cllr Walton introduced the meeting and gave reasons for the earlier start, which was to allow Chris Priddy to make his presentation on the project with young people, proposed for Chiseldon.

Chris Priddy’s presentation.

Chris Priddy, accompanied by Amy Cox, gave a presentation on the organisation (BIOS), which he represented.  The remit of BIOS is to support young people – particularly those at risk – by making a difference to their lives.  Something small donated to them (eg an alarm clock) can make a big difference.  BIOS is the expression used for computer settings, and has been adapted to youth, to represent the settings of life.   The aim is to engage with the youth within a community, and to work with community support officers and the police, to impart a positive message.  The idea is not to tell the young of misdeeds they may have done.  

BIOS successfully applied for a grant of £63,500 from the Police and Crime Commissioners’ incentive, which will fund the purchase and modification of a van.  The youth will not be able to get into the van and it is to be used as a ‘hub’ for young people.  Pictures of the van were circulated, and showed the awnings and tables/chairs available for drinks, snacks, etc.  Each session will cost in the order of £50, which will cover fuel, insurance, etc.  It is hoped to commence the outreach project in Chiseldon in the February 2014 half-term.

Cllr Bishop asked how much religion will be used, and was told the organisation had no faith.  Cllr Brady asked about the envisaged structure, and Cllr Shaw which age group would be concentrated on.  CP stated that it would depend on the time of day – 8-14 year-olds during earlier hours, and older young people (15-20) later.  Cllr Brady asked how could the PC help, and was told by getting the youth to the van, together with general help. 

Cllr Sunners gave the history of SBC’s involvement, and stated that the proposed project will be more robust.  He is to submit an article to the Ridgeway Bell, announcing the project, and requesting volunteers.  The Doorstep Club has commenced, albeit small to start with.  It is a collaboration of the PC, the primary school and Swindon Leisure Services.  It is hoped the Club will be more popular as time goes by.

Public recess.

John Huntley mentioned that the British Legion had raised moneys from the village for the Memorial Hall, and asked if the PC had any dealings with the fund.  He was told the PC had no involvement and that the money was held in trust.  Cllr Legge explained the efforts made by the trustees, and that it was obstructed by an individual.  A public meeting is required.

13/110.  Declarations of interest.

Cllr Walton – Commonhead.   

13/111.  Approval of minutes.

Page 1 (Minute 13/103 – 1st para of Approval of minutes).  Cllr Bates pointed out the existence of the duplicated ‘the name of’ (referring to the appointment of Cllr Brady).

Following this change, the minutes of the meeting held on 11 November were approved, on a proposal by Cllr Legge, seconded by Cllr Hill; all who attended the meeting in favour.

13/112.  Matters arising.

Page 2 (Minute 13/104 – Matters arising). Cllr Hill stated that he will list the bus service changes in January’s Ridgeway Bell.

Page 3 (minute 13/105 – 1st para of Borough Councillors’ report).  It was mentioned that The Patriots Arms PH had reopened, but the Borough Councillors’ surgeries are to continue to be held in the Butts Road chapel.

Page 3 (minute 13/105 – 3rd para of Borough Councillors’ report).  Cllr Hill stated that the SBC flier on proposed changes to waste collections had not been delivered to every household in the parish, as was stated, and that there was a groundswell of the public aggrieved at not receiving it.  Cllr Shaw thought that a letter on the subject should be sent from the PC to SBC.  Also, the clerk is to send Cllr Shaw’s letter sent to SBC on behalf of the PC, objecting to proposed changes to the collection of green waste to The Ridgeway Bell.

Action Points.

In the absence of Cllr Grubb, it was thought that he had made representations to the PCC regarding the logic in transferring speedwatch training from Swindon from Devizes. It was reported that all future training will take place at Devizes.

All other action points had been actioned, although the clerk doubted that the drains at Burderop had been unblocked.  He will chase SBC.

13/113. Borough Councillors’ report.

There were no B.Cllrs present, because they were attending an important SBC meeting.  The email from B.Cllrs Bawden and Foley was discussed under the Environment committee report (minute 13/115).

13/114.  Finance report.

In the absence of Cllr Grubb, Cllr Costigan presented the financial report. 

- Payments listing.  The November list of payments totalled £2,215.58 including VAT of £279.66.  The only non-routine payment was to PC World (356.54 net), for a laptop computer for the History Group, paid out of the Jubilee Fund.

- Receipts and payments.  Income in the month of £806.40 compared with expenditure of £2,215.58 (listed above), creating a deficit during the month of £1,409.18 which reduced the cumulative surplus to £5,975.45 and total cash funds to £78,111.59.   Ringfenced funds were increased to £40,931.85 to reflect the sinking funds established for repairs to the chapel roof, and for maintenance of the recreational assets (as agreed at the November FC meeting), and unringfenced funds now stood at £37,179.74. If committees spent their respective budgets in this financial year and the next, unringfenced funds will reduce to £8,467 by 31 March 2015.

The payments listing and the accounts had been approved at the Finance meeting held on 28 November.

 -  Precept.  The precept for 2014/15 is to be £32,022, the same as for 2013/14. It was thought that SBC may pass on some of the funds received from Central Government, although at this stage it was not known if it would, or if it were to happen, how much.  The amount budgeted by Environment included an amount for a thorough clean and decoration of the chapel, and Recreation included amounts totaling £6,250 for the elderly and the youth of the parish.

-  Scale of charges.  Charges for 2014/15 reflected above-inflation increases for the annual rental of allotments (to reduce the PC subsidy) and for football facilities for seniors (to absorb increases in the cost of utilities).

Cllr Shaw questioned the higher charges for pre-purchasing a burial/cremation plot, and Cllr Sunners asked who was going to tell the football club of the increased charge.  Although it is on the clerk’s ‘to-do’ list, it was agreed that Cllr Sunners raise the subject at the next Recreation meeting.

Both the precept and scale of charges were approved on a proposal by Cllr Shaw, seconded by Cllr Brady; all in favour.

Minutes.  Cllr Costigan guided Councillors to the Finance minute which referred to application from Holy Cross Church for financial assistance from the Jubilee Fund for £400 for equipment for the Film Club and £500 for craft materials for Messy Church, and recommended the applications to Full Council.  The amounts were unanimously approved, on a proposal by Cllr Rawlings, seconded by Cllr Wright.  The clerk is to ask the Vicar to provide a report of expenditure on craft materials for Messy Church after a year has elapsed.

13/115.  Committee reports.

Environment, General Purposes & Highways.

Cllr Rawlings presented the minutes.  He and Cllr Grubb had presented a list of anomalies to SBC and B.Cllrs Bawden and Foley had emailed a reply to be read out in their absence, which Cllr Rawlings duly did.  He will be taking up certain points of the reply with B.Cllr Foley.

Cllr Walton stated that a counter-claim for the money paid on account for repairs to the chapel roof will be made, unless the contractor corrects the faulty workmanship to the satisfaction of the PC.

Planning.

Cllr Shaw presented the status report (there being no meeting) and stated that there is to be an SBC Planning meeting on 10 December, at which discussions will take place on the solar farm at Wroughton Airfield.  He also mentioned that the Commonhead Liaison group is due to meet this week.  The Commonhead development, together with that on the eastern side will impact on the A419 by increased traffic.

Cllr Sunners stated that an email had been received from Dale Heenan (SBC) in which he indicated that every council house in Swindon will be powered by renewable energy within 7 years.  Cllr Sunners is to pass an email from Dale Heenan to all councillors. 

Recreation & Community.

Cllr Sunners presented the minutes and stated that the letter he had drafted to Gavin Jones, sent to SBC by the clerk should appear on the Recreation Agenda.  A letter of support had been drafted by Cllr Sunners and sent to the Tennis Club, but had not been acknowledged.

Cllr Brady gave an update of the Good Neighbours Scheme AGM and her visits to the doctors’ surgeries.

Cllr Sunners stated that two residents had turned up to the Borough Councillors’ surgery, and an elderly gentleman had complained about property issues with SBC.  As he had been burgled recently Cllr Sunners is to email the Borough Councillors regarding additional lighting in Richard Jefferies Gardens.  Cllr Brady related the system employed in Ruislip with regard to a CCTV link in the homes of residents, which proved to be a success.

13/116.  Correspondence.

1.   Email from Emma Sperring re MEND, a lifestyle programme for obese children (forwarded to The Ridgeway Bell).

2    Email from Dick Millard, advertising the next workday (7 December) for the Friends of the Railway Path at/around Coate Water.

3    Papers from SBC re the 2014/15 precept.  The council tax base for a band D dwelling in Chiseldon is 984.2 compared to 970.2 in 2013/14, an increase of 1.4% Precept forms need to be submitted to SBC by 31 January 2014.

4.   Letter from the Post Office giving an update to the closure of the facility at Meadow Stores. The PO has received no formal applications from current retail outlet in the village, but is continuing to try to raise interest. 

5.   Email from Community First, advising that the Annual Review for 2012/13 is now available on the website.

6.   Wiltshire Fire & Rescue Service’s public safety plan until April 2017.

7.   The ‘Clerk’ magazine for November.

8.   Sales literature from Broxap (litter bins), Greenbarnes (notice boards, etc), Wicksteed (play equipment) and New Whiteway (salt spreaders).

Cllr Walton stated that Rosemary Hancock had asked for CP’s permission to erect 3 crosses around the village.  Cllr Bishop asked what size they would be, and was told they would be of moderate size.  Cllr Walton will scan the letter and will email all councillors.

MEMBERS BULLETINS.

Reminder that responses to the proposed changes to collections of waste material are required by 5.00pm on 9 December.

Swindon’s six leisure centres (Croft, Delta, Dorcan, Haydon, Health Hydro and the Link) and three golf courses (Broome Manor, Highworth and Moredon) are put out to tender to find alternative operators to take over the facilities.

Residents may register to sign up for Swindon’s second collective switching scheme, which uses people power to reduce energy bills, by emailing energyswitch@swindon.gov.uk.  The scheme is open between 10 December 2013 and 17 February 2014.

Stage 2 of the integration of SCS with SBC us now under way, and will focus on reviewing the transferred services to provide full integration with SBC and design the most effective delivery.

13/117.  Any other business.

Cllr Sunners stated that the neighbourhood watch meeting held in November had been very successful, and announced the next meeting is in January 2014. 

Cllr Hill issued a new timetable for trains to and from Swindon, which includes 10 trains per week day (8 on Sundays) to Westbury.  The bus timetable on the PC website has not been updated since the death of John Stephens.  Cllr Walton stated that his IT man at Tithegrove can do the job, and asked Cllr Hill to work through the clerk. 

Cllr Walton read a letter from Cllr Grubb re the Tennis Club and thanked and thanked Cllr Sunners for his efforts on behalf of the Parish Council.

The meeting closed at 8.57pm.

Next meeting:   The next meeting will take place on Monday 13 January 2014 at 7.30pm in the Recreation Hall.    

Full Council minutes – 11 November 2013

MINUTES of the PARISH COUNCIL MEETING

held on Monday 11 November 2013 at 7.30pm

in the Recreation Hall, Chiseldon

Present:      Cllrs Paul Walton (chair), Keith Bates, Bill    Bishop, Sarah Bowles, Caroline   Brady, Phil Costigan, Malcolm Grubb, David Hill, John Legge Chris Rawlings, Eric Shaw;

                    B.Cllrs Mike Bawden, Andrew Bennett, Fionuala Foley.

Public:          Four members.

Apologies:     Cllrs Mike Milton, Paul Sunners, Wendy Wright.

Public recess.

John Huntley mentioned the poor state of repairs to potholes, together with the ‘cherry-picking’ of which goes on among the repairers.  He reported that the repairs start to break up after about two weeks.

Norman Pound asked why the PC didn’t put the flag onto the flagpole on Remembrance Day.  Cllr Walton mentioned his visit to Betty Stuckey and the solution she had arranged.  Whoever the responsibility rests with (he questioned whether that was the PC); the PC will be better prepared next year.

Kim Herron asked the Borough Councillors if someone on benefits enjoyed free access to the proposed new arrangements for green waste collections, and was told that if a person does not pay, irrespective of whether they claim benefits, they will not get the service.

13/102.  Declarations of interest.

Cllr Walton – Commonhead.   

13/103.  Approval of minutes.

Page 2 (Minute 13/90 – 3rd para of Matters arising). Cllr Grubb suggested it would help the reader’s understanding if the words ‘a grant of £63,500 from the Police and Crime Commissioners’ replaces “the £1m Innovation Fund”.

Page 2 (Minute 13/91 – 2nd para of Borough Councillors’ report).  Cllr Grubb asked for the words ‘S106 monies’ to be added after “…financial assistance from SBC…”

Page 2 (Minute 13/91 – 4th para of Borough Councillors’ report).  Cllr Grubb stated that “Hamic” should be ‘Hannick’.

Page 3 (Minute 13/92 – Finance Report – Budget process).  Cllr Grubb suggested the wording ‘Cllr Grubb stated that the PC would deliberate the 2014/15 budget and proposed precept at its December meeting, following the Finance Committee budget review to be carried out on November 28.  Respective Committee 2014/15 budget submissions should be submitted to the clerk by November 19’ replace the existing wording.

Page 3 (Minute 13/92 – Finance Report – Minutes).  Cllr Grubb Stated that the word ‘deferred’ would be better than “put off”.

Page 3 (Minute 13/92 – Finance Report – Other).  Cllr Grubb suggested the words  “…but the History Group, which carries out an important archiving role on behalf of the parish, and should be supported” should replace the words ‘is a reputable organization’. 

Page 4 (Minute 13/93 – Committee reports – Planning).  Cllr Grubb suggested ‘to work with Councillors and Parishioners to produce a draft Parish Plan for approval by a public meeting’ replace the words “…to glean information from residents of the parish prior to public meeting”

Page 4 (Minute 13/99 – Swindon Area Committee meeting).  Cllr Grubb asked for the words ‘membership subscription of’ to be inserted between “…which made the” and “£40.00 per annum”.

Page 6 (Minute 13/101 – AOB).  Cllr Grubb pointed out the omission of his point made about the Mobile Library discussions and the request from SBC officers re the possibility of a “fixed-point” library facility in the village.  The PC agreed that discussions continue, and report back.

Page 7 (Action points – Public recess). B.Cllr Foley stated that “Gareth Jones” should read ‘Gavin Jones’.

Following these changes, the minutes of the meeting held on 14 October were approved, on a proposal by Cllr Hill, seconded by Cllr Bates; all who attended the meeting in favour.

13/104.  Matters arising.

Page 4 (Minute 13/97 – bus services). Cllr Hill stated that there were further changes to the Stagecoach bus services, and that he will list them in the Ridgeway Bell.

Page 5 (minute 13/100 – 1st item of correspondence).  Cllr Hill asked for some guideline as to how much polling cards are likely to cost.  The clerk informed him it will be in the order of £2,000.

Action Points.

Cllr Grubb will attend to the list of issues arising from the recent Risk Assessments.    PC Rory Draper had not forwarded figures for anti-social behaviour, but Cllr Grubb had obtained them from the internet.

 

Cllr Walton reported that he had spoken with Mr Hird, owner of the garage in Strouds Hill, and found him to be un-cooperative.  Mrs Hird proved to be much more receptive, and he urged WARP to write to her, to explain concerns about the garage.

All other action points had been actioned. 

13/105. Borough Councillors’ report.

B.Cllr Foley reported that the faulty streetlights in Draycott Road had been fixed.

The closure of the Patriots Arms had meant that the monthly surgery had been held in the car park, although no-one had turned up.  B.Cllr Foley had visited a resident in her home, to listen to her problem.  Future surgeries are to be held in the Butts Road chapel, and Cllr Walton offered the keys to the Borough Councillors.  The clerk will advertise the change of venue in the Ridgeway Bell. 

She had put interested parties to operate the PO in direct contact with the lady from the PO who is handling the matter.

Regarding the proposed changes to the collection of waste, the SBC leaflet currently being delivered to each household in the parish was not a public document at the time of the October Council meeting and, as such, the borough councillors were precluded from discussing the matter.  Residents were encouraged to submit their views to Richard Hurley by the deadline of 9 December.  There will be no change to the collections of general waste, but it is proposed to make the collection of recyclables fortnightly.

Cllr Brady asked what research had been undertaken by SBC into alternatives to wheelie bins (eg hessian sacks).  Cllr Rawlings stated that his property and road do not allow for multiple collections on the same day.  B.Cllr Foley suggested this should be put in the response.  Cllr Hill asked if the non-collection of green waste in December/January will continue.  Cllr Bowles asked what arrangements will be in place for those with blue bags, and was told such people will be sold bags.  Cllr Shaw observed there had been no consultation on alternatives and that it looked as if a decision had already been taken.

Regarding the Home Close Copse, there is to be a meeting with Cllr Rawlings.

The crime figures showed an improvement, including ASB.  There is no Speedwatch figures currently being sent to the local police; as a result there were no visits to drivers travelling in excess of 150% of the speed limit.  B.Cllr Foley suggested sending an email to PC Draper.  Cllr Shaw questioned the reduced speed limits on the A346 and New Road, and asked if they were right for the areas.  He concluded that we are stuck with them.

The finger sign currently being repaired will be reinstalled shortly.

B.Cllr Bawden stated that Suzanne Coles had been reminded of the need for bus bays and associated signage in Draycott Road.

Regarding planning issues, he stated that the planning application for 100 houses in Wroughton was not yet received by SBC; that an application had been received for approx 2,500 houses north of the A420, which together with employment outlets feeding onto the A420, will impact the A419.

The Commonhead Liaison meeting is likely to be postponed again as the developers had not yet submitted the application to build the first phase of the development.  B.Cllr Bawden was pleased that Liddington PC had called a public meeting to discuss the possible closure of Dayhouse Lane.  Cllr Shaw asked if SBC will be liable for costs of closure, and was told it would be.

There is to be a meeting with the housing department over the garages in Richard Jefferies Gardens to discuss the situation with regard to youths gathering there and a spate of burglaries, which may be cured by the installation of a light.

SBC are looking to save £45m over the next three years, which means the amount of money available will be severely restricted.  The Cabinet will be issuing a consultation paper in December.  Cllr Shaw observed that no alternatives will be given – therefore the feedback will be low.   Cllr Hill asked if the money received from central Government will be paid over to the parishes, and was told it was unlikely, despite the Borough Councillors representing parishes are lobbying the Borough.

B.Cllr Bennett stated that the proposed closure of Dayhouse Lane was a long way down the line; also the planning application re 33 Meadow Way was likely to be refused.

The planning consultation process will be reviewed by SBC.  Cllr Shaw asked if that was to be put out for public consultation, and was told that SBC had not finished writing it yet. 

13/106.  Finance report.

Cllr Grubb presented the financial report. 

Payments listing.  The October list of payments totalled £5,744.02 including VAT of £231.85.  Included in the total was £2,952.31 being the annual premium for insurance payable to Came & Co.  All items were in line with budget.  The payments list was approved on a proposal by Cllr Hill seconded by Cllr Costigan; all in favour.

Receipts and payments.  Income in the month of £18,340.52 compared with expenditure (£5744.02 – listed above), creating an excess of £12,596.50 which transformed the cumulative loss into a surplus of £7,384.63 and total cash funds increased to £79,520.77.  Cumulative income of £38,711.42 for the current year compared with a budget of £41,356.00.  However, there is a lag on expenditure (of £22,030.63) compared with a total budget of £47,558.00.

As part of the 2014/15 budgeting process, ringfenced funds are to be set up for probable expenditure on the Chapel roof and recreation assets.  This was approved on a proposal by Cllr Shaw, seconded by Cllr Hill; all in favour. 

Cllr Hill observed that the current balance was high, and the clerk explained this was purposely engineered to avoid transferring from the Business Saver deposit account, thereby foregoing interest in the months that a transfer to current account is made.  The receipts and payments were proposed by Cllr Legge, seconded by Cllr Brady; all in favour. 

13/107.  Committee reports.

Environment, General Purposes & Highways.

Cllr Rawlings presented the minutes.  The wildflower patch in the Butts Road cemetery is to exclude the war graves and a path is to be mown for access.

Regarding the Chapel roof, Cllr Walton gave an update on the ongoing situation.  Cllr Brady questioned why the PC does not make a counter-claim from the contractor for monies expended regarding his work.

Cllr Rawlings stated that Speedwatch was switching from SBC to the PCC at Devizes.  Training is set for 30 November at Gablecross Police Station, but is likely to be transferred to Devizes, and the committee was asked whether the PC should pay mileage to the Chiseldon trainees.  This was approved on a proposal by Cllr Brady seconded by Cllr Shaw; all in favour.  Cllr Grubb is to put pressure on the Police to hold the training in Swindon as it seems foolish for 64 people to travel to Devizes, compared to a contingency of three training staff who may travel to Swindon.

The litter pick is to be advertised for a Saturday. 

Planning.

Cllr Shaw presented the minutes and stated that the meeting set for 7 October had been cancelled as there was little to discuss.

Chiseldon is willing to work with Liddington on the proposed closure of Dayhouse Lane.

Cllr Rawlings stated that the rebuilt property at 1A Hodson Road had exceeded the boundary and was now on PC land.  The clerk is to contact SBC’s planning department regarding the ridge height of the building, as SBC will not get involved on boundary disputes.  The only way to settle any boundary dispute is by direct contact with the houseowner. 

Parish Plan.

Cllr Grubb presented a paper and stated the PC had decided not to go with a full-blown neighbourhood plan but instead to produce a briefer parish plan.  It is important that the exercise is not PC led/dominated and that local opinion is gleaned.  Cllr Grubb is to prepare a short note for publication in The Ridgeway Bell explaining the rationale behind the plan.  Cllr Walton thanked Cllr Grubb for the work done on a very good paper. 

Recreation & Community.

In the absence of Cllr Sunners, Cllr Bishop presented the minutes and read out an e-mail addressed to him from Cllr Sunners.  Cllr Grubb stated that there was £3,250.00 for youth activities in the budget, and as such, there was no problem with the proposed spend of £2,500.00.

Cllr Brady attended the Good Neighbours AGM, at which Margaret Goddard (?) was elected as chair in place of Diane Wren who stood down.  Cllr Brady thought the organisation was well run and had a good idea of the situation. 

13/108.  Correspondence.

1      Newsletter from Community First, including articles on the landfill communities’ fund, heating oil, broadband roll-out, etc.

2       Newsletter from North Wessex Downs AOB, including dates for your diary, the NWD management plan, promotional articles, etc.

3       Newsletter from Came + Co re damage to properties, trees, open spaces and play areas from the adverse weather conditions

4.         Various papers sent by Tim Forward of Came + Co, including mapping of the parish, building valuations, annual inspections of play areas, etc.

5.           November issue of Clerks & Councils Direct magazine.

MEMBERS BULLETINS.

Phase I of the integration of SCS into SBC to be completed by 1 November, and Phase II will be completed by 31 March 2014.

A letter from Don Foster, MP, announcing a guide entitled “You’ve got the power”, which provides a step-by-step guide to the ways people can shape their wards.  See https://www.gov.uk/government/publications/youve-got-the-power-a-quick-and-simple-guide-to-community-rights  (let’s hope the content is easier than the title!).

Public exhibition of local flood risk management at Central Library on Saturday 30 November 10.00am – 1.00pm.

13/109.  Any other business.

Cllr Grubb stated that in addition to the Mobile Library, there is to be a small fixed –point Library of 500 to 600 books in the Butts Road Chapel.  A technical person is to attend the building to make final arrangements.

There was no response to his article in The Ridgeway Bell re litter-picking and speedwatch.

Cllr Hill stated that the organisers of the Poppy Appeal want to do something to mark the 100 years’ anniversary since the First World War.  Views are needed. 

He thought we could go ahead with a Dial-a-Ride facility and combine with Liddington/Wanborough.

Cllr Bowles reported that the drains were blocked in Burderop between Dairy Lane and the junction.  The clerk is to contact SBC to get them cleared.

Cllr Shaw is to attend the SBC Planning meeting.

The meeting closed at 9.30pm.

Next meeting:   The next meeting will take place on Monday 9 December at 7.00pm in the Recreation Hall.

Full Council minutes – 14 October 2013 (no meeting in September)

MINUTES of the PARISH COUNCIL MEETING

held on Monday 14 October 2013 at 7.30pm

in the Recreation Hall, Chiseldon

Present:      Cllrs Paul Walton (chair), Keith Bates, Bill Bishop, Caroline Brady, Phil     Costigan, Malcolm Grubb, David Hill, Mike Milton, Chris Rawlings, Eric Shaw, Paul Sunners, Wendy Wright.

                    B.Cllrs Mike Bawden, Fionuala Foley.

Public:          Four members.

Apologies:     Cllrs Sarah Bowles, John Legge;   B.Cllr Andrew Bennett.

 David Burgess had resigned from the Council

Public recess.

John Huntley asked for an update on the overgrown hedge in Turnball, which has not yet been trimmed.  He also mentioned that two streetlights in Draycott Road needed attention (one wasn’t working and the other had a faulty door).  B.Cllr Foley is to act on both issues.  

Rod Tennant stated that the main entrance gate to the Butts Road cemetery was difficult to open and had become a H+S issue.  Cllr Walton explained the situation was in hand and the gate should be fixed shortly.  

13/87.  Co-option of new councillor.

Cllrs Walton and Grubb had interviewed Caroline Brady who proved to be a very good candidate.  She was duly co-opted on to the Council on a proposal by Cllr Walton, seconded by Cllr Grubb; all in favour.  Cllr Brady will serve on the Environment and Recreation committees.  Cllr Legge has resigned from the Recreation Committee and will join Finance.          

13/88.  Declarations of interest.

Cllr Walton – Commonhead.   

13/89.  Approval of minutes.

Page 4 (Minute 13/83 – Commonhead).  Cllr Wright asked for the words ‘to investigate’ to be inserted, as it appeared that B.Cllr Bawden owned the chapel as it was currently worded.

Following this change, the minutes of the meeting held on 12 August were approved, on a proposal by Cllr Hill, seconded by Cllr Rawlings; all in favour.

13/90.  Matters arising.

Page 1 (Minute 13/76 – matters arising). Cllr Grubb questioned the progress on the installation of bus bays, following the yellow lining in Draycott Road.  B.Cllr Bawden explained this was a new requirement, not a replacement, and that the order had been placed with Suzanne Coles.  Cllr Hill said that signs would also be necessary, otherwise drivers illegally parked in the bays could not be prosecuted.

Page 2 (minute 13/77 – 7th para of Borough Councillors’ report).  Cllr Milton asked for an update on the Speedwatch incentive and was told that it would be covered in the Borough Councillors’ report (see below).

Page 2 (minute 13/78 – School Bus Transport).  There was some disagreement that the subject had been properly consulted by SBC, and Cllr Walton convinced councillors that the Council had been consulted.  As a result, Cllr Hill will advise on highways matters at future meetings of the Environment committee.

Page 4 (minute 13/85 – item 1 of Correspondence).  Cllr Sunners thought that Chiseldon will benefit from the £1m Innovation Fund through membership of the Christ for Youth group, which may be a resurrect the Youth Mobi.

Action Points.

  -  PC Rory Draper still had not forwarded figures for anti-social behaviour to Cllr Grubb,    who will chase.

  -  Cllr Hill stated that the sunken drain opposite the Landmark Hotel needs urgent     attention.

  -  Cllr Sunners action point re S106 monies was pending; Steve Woodman had attended the last Recreation committee meeting. 

  -  The risk assessment of Recreation assets was almost complete.

  -  Cllr Sunners was of the opinion that the weekly inspections of the CVPA did not require a person with qualifications – just common sense.  B.Cllr Foley recommended that the public liability insurance is checked and added that Martin Hambidge or Caroline Hunt (SBC) would be willing to help

All other action points had been actioned. 

13/91. Borough Councillors’ report.

B.Cllr Bawden stated that J15 of the M4 is still the third priority, and lent a copy of relevant papers to Cllr Rawlings. 

He made a plea for a plan from the PC on the financial assistance from SBC it intends to apply for, and said that the Borough Councillors and Phil Smith are on hand to help with a Neighbourhood Plan.

The Commonhead liaison group meeting, scheduled for 23 October had been postponed to November.

He and Cllr Grubb will remind Suzanne Coles of the need for Bus Bays at their meeting on the 15 October. 

B.Cllr Bawden had made it clear to Angus McPherson that efforts made in collecting speedwatch data need a rapid response from the police.  This was agreed by Cllr Rawlings, and Cllr Grubb stated that no letters had been issued by the police since 1 August and the two new coordinators based in Trowbridge didn‘t know that SBC’s license had expired with the DVLA to inspect records.  Hamic Homes had applied to build around 100 houses in Wroughton, but despite a request to be kept informed, made to both Wroughton pc and SBC’s Planning Department, Chiseldon PC had not received the application.  The clerk is to contact Andy Brown to obtain a copy of the plans, on the basis of traffic effecting Chiseldon.  A planning application is expected regarding the development of the ‘Eastern Villages’. 

Residents of Draycot Road appear to be happy with the yellow lining and had thanked the PC for its efforts.

B.Cllr Foley had arranged for six litter-picker pieces of equipment to be made available for Chiseldon PC, and promised an extra wheelie bin, if required. 

The dropped kerbs request will be looked at.

The lights in Hodson now go off during the daytime.

A ‘Chiseldon’ village sign had been installed in Draycott Road, and the finger sign at the entrance to Ladysmith Road is being repaired.   The request for Ridgeway View to be recognised will be passed to Suzanne Coles.   Cllr Hill asked if we could also raise the issue of remarking the A346 with her.    

13/92.  Finance report.

Cllr Grubb presented the financial report. 

-   Payments listing.  The August list of payments totalled £5,452.64 including VAT of £669.40.  The only non budgeted amount was paid to Safe and Sound for the supply and installation of cradle swings at the CVPA and was approved by the Finance Committee.  The September payments totalled £2,331.44 including VAT of £258.38.  This was also approved by the Finance Committee. 

-   Receipts and payments.  Expenditure (listed above) exceeded income of £1,100.00 by £1231.44, which further increased the deficit by for the financial year to £5,211.87 and the total cash funds were reduced to £66,924.27, of which £45,635.93 was unringfenced – still a very healthy position.  It was recommended that £500.00 be added to the budget for maintenance on the Recreation Hall, and ringfenced funds of £1,000.00 be created as a sinking fund for the same application.  This was seconded by Cllr Rawlings; all in favour.

-   Budget process.  Cllr Grubb stated that the full council would deliberate on the budget/ together with the amount to be requested from SBC as precept and by the Finance Committee on 28 November.  This means that all input should be submitted to the clerk by 19  November.

-   Minutes.  Cllr Grubb referred to minute 13/31 and said that the Tennis Club rent review had been put off by the Finance Committee until negotiations with the Tennis Club had been completed. 

Other.  The clerk’s salary is to be increased and backdated. Cllr Shaw recommended an annual review of the salary.  Both were proposed by Cllr Grubb and seconded by Cllr Walton; all in favour.

An application for grant aid was received from the History Group, who want to replace a computer for £438.00 including VAT.  In answer to Cllr Walton’s question of does the application conform to the rules as laid down, Cllr Grubb stated that it didn’t, but the History Group is a reputable organization and should be supported.  This was proposed by Cllr Grubb, seconded by Cllr Walton; all in favour.  Cllr Sunners asked how this compared with the Tennis Club request and was told that a fully-repairing lease was in existence, which stated that the Club was liable for all repairs.

13/93.  Committee reports.

Environment, General Purposes & Highways.

Cllr Rawlings presented the minutes.  There will be an inspection of the allotments by any available committee members on the afternoon of 17 October.  More volunteers are required for Speed Watch team and Cllr Grubb stated that an article to that effect would appear in the next issue of The Ridgeway Bell. 

Cllr Milton stated that the HGV land is owned by K & K Lacey, and asked Cllr Walton to verify. 

Planning.

Cllr Shaw presented the minutes and stated his thanks to Cllr Hill for his email on the Eastern Villages.

Minute 13/34 had recommended that a separate sub-committee be established under the chairmanship of Cllr Grubb, to glean information from residents of the parish prior to a public meeting.   A reduced Neighbourhood Plan was recommended on a proposal by Cllr Shaw, seconded by Cllr Hill; all in favour.

Recreation & Community.

Cllr Sunners presented the minutes.  Minute 13/99 appeared to be at odds of the Finance Committee in that the Recreation Committee recommended that the Parish Council waved the increased rental due by the Tennis Club.  Cllr Walton stated that there was to be a meeting with TC representatives on 15 October, when the issue will be aired.

Cllr Rawlings is dealing with Malcolm Hinton regarding renovation of the Coronation Gates.

13/94.  Neighbourhood Plan.

Cllr Grubb stated that the subject had already been discussed.

13/95.  Commonhead.

Cllr Shaw referred to item 4 of the correspondence list, and felt that it is premature to hold a meeting on the proposed closure of Dayhouse Lane.  This was supported by B.Cllr Bawden.  However Liddington pc is chasing the issue, and it is thought best to go along with their wishes.  Cllr Shaw is to email members of the planning committee.  The Council needs three weeks to communicate with the Parish. 

13/96.  Risk assessment and management.

Cllr Grubb needs to sit down and go through the actions required when Recreation have completed their assessment. 

13/97.  Chiseldon Bus Services.

Cllr Hill stated that the service 71 will finish on the 8 November.  More money has been given by SBC to service 70A – the late night bus.

Cllr Shaw stated that SBC does not recognize the needs of Parishes;  Cllr Walton stated that continuing the bus services depends on usage.

13/98.  Village get–together 28 September.

B.Cllr Foley hailed the event a great success and stated that it should be made an annual event.  Cllr Hill proposed a vote of thanks to Cllr Walton for his work in arranging the afternoon.

13/99.  Swindon area committee meeting – 19 September.

Cllr Grubb stated that the meeting was rather chaotic but he and Cllr Walton gleaned lots of information, which made the £40.00 per annum worthwhile.  Faster broadband provision was passed to Cllr Costigan to deal with.    

13/100.  Correspondence.

1      Letter from Sally Sprason (SBC) re requirement for poll cards in the event of a by-election.  She says it is important that a minuted decision on the requirement is made, and that if the decision is to have the cards (to be paid for by the parish), then the returning officer should be authorised to print and post them.  It is worth bearing in mind that if cards are not requested, voters will be unaware that an election is taking place, which could impact turnout.  Decision neededSubsequently minuted the decision to ask SBC to print polling cards if a by-election in Chiseldon becomes necessary.

2       Email from Sarah Screen (SBC) advising that Tomasz Wysocki will be leaving his current post with the S106 Project Management Team and will be moving within SBC to the Transport Delivery Team.  Future dealings with S106 should be emailed to sbcs106@swindon.gov.uk and CIL enquiries should be directed to cil@swindon.gov.uk.

3.      Letters of thanks for recent donations from the History Group (re cauldrons) and the Bobby Van Trust (re annual contribution).

4.         An email from Liz Carmichael (clerk to Liddington PC) proposing that a joint meeting be held in the near future to hear the public’s views on the proposed closure of Dayhouse Lane.  LPC is happy to host the event.  Decision needed.  Cllr Shaw is liaising with Liddington pc on the subject.  The clerk will advise Liz of this.

5.         An email from Lisa Wood announcing a course entitled “A Practical Guide to Neighbourhood Planning” at The Waterfront, London, on 5 November.

6.         An email from Penny Locke sent on behalf of the North Wessex Downs area of outstanding beauty advising that a tourism toolkit has just been published and can be used on our website.

7.         Email from Rita Glen-Gallo (SBC) advising that the minutes of the Cabinet (11 September) are now available on the SBC website.

8.         Copy of letter from Andrew Lord (NWD AONB) to Rhian Morris (SBC Planner)objecting to the installation of solar panels at the Science Museum.  A stakeholder newsletter giving notice of the planning application submission is also available.

9.         Newsletter (Issue 3) on Leisure & Culture Options, with updates on the Create Studios, leisure centres and golf courses, museum and art collections, the Arts Centre and Wyvern Theatre.  Further details are available at www.openswindon.org.uk/leisureandcultureoptions/  

10.       Email from Women’s Sports Network advising of three things to be done to promote and find locations for female activities in the community.

11.       Two emails from Gilly O’Bryan (4th D Landscape Services) offering Christmas trees delivered and installed at any site.

12.       Brochure from Sovereign (play equipment) offering stock clearance prices on limited stock.  Adventure towers range from £6,769 – £11,219.

13.       September issues of The Clerk and Clerks & Councils Direct magazines

14.       Notice of AGM of SLCC in Hinckley, Leicestershire on 18 October.

MEMBERS BULLETINS.

There are changes to Thamesdown Transport bus services, and they are detailed in issue 674.

The newly refurbished ice rink at the Link Centre is now open.

Article (issue 678) entitled “A Councillor’s role as a corporate Parent” by Fin Foley.

The A419 flyover at Commonhead will be closed overnight for surveying work on 9/10 December and 10/11 March 2014; also in June, September and December of next year.  Barbury Lane is to be closed for resurfacing on or around 21 October 2013.

13/101.  Any other business.

Cllr Rawlings asked for ideas for his response to SBC.

Cllr Milton asked if there had been any progress on a replacement Post Office. And was told there had not been.

The meeting closed at 9.40pm.

Next meeting:   The next meeting will take place on Monday 11 November at 7.30pm in the   Recreation Hall.     Full

Full Council minutes – 12 August 2013

MINUTES of the PARISH COUNCIL MEETING

held on Monday 12 August 2013 at 7.30pm

in the Recreation Hall, Chiseldon

Present:          Cllrs Paul Walton (chair), Keith Bates, Bill Bishop, Sarah Bowles, David Burgess, Malcolm Grubb David Hill, Chris Rawlings, Eric Shaw,    Wendy Wright.    B.Cllr Mike Bawden

Public:            Four members.

Apologies:   Cllrs John Legge, Mike Milton, Paul Sunners;       B.Cllrs Andrew Bennett, Fionuala Foley.

Public recess.

John Huntley asked for overgrown hedges in Mays Lane to be cut back, as they impede public rights of way; also important road signs are being hidden and the footpath out of Chiseldon alongside the road to Burderop is disappearing, although the rogue hedges belong to local farmers.  The clerk is to ask B.Cllr Foley to reinstate cutting of the areas of grass at the entrance to Norris Close, as the previous instruction may have been misleading.

A resident mentioned local concern for an inhabitant at Downs Road, and stated that SBC be asked to check the state of the house and garden.

Norman Pound thanked the Parish Council for assisting in the installation of yellow lines in Draycott Road.

13/74.  Declarations of interest.

Cllr Walton – Commonhead.

13/75.  Approval of minutes.

The minutes of the meeting held on 8 July were approved, unchanged, on a proposal by Cllr Burgess, seconded by Cllr Hill; all in favour.

13/76.  Matters arising.

Page 1 (Public recess). Cllr Hill stated that the hedge between the houses and New Road had been cut recently.

Page 3 (minute 13/67 – fourth para of Borough Councillors’ report).  Cllr Hill had noticed that there were no bus bays (similar to that in New Road) installed as part of the yellow lining in Draycott Road.  B.Cllr Bawden is to chase this, as well as the cutting of the hedge at the end of Canney Close (minute 13/67 – 7th para).

Page 5 (minute 13/73 – Any other business).  Cllr Hill had sent a list of potholes requiring attention to B.Cllr Foley, and will forward the list to Cllr Rawlings.

Action Points.

PC Rory Draper had not forwarded figures for anti-social behaviour to Cllr Grubb.

Cllr Sunners was not available – therefore there is no update.

Cllr Walton had not yet sent a letter to Mr Hird, re the Strouds Hill garage.  He argued that SBC would not be interested in boundary disputes, and that a personal meeting with Mr Hird was better than a letter.

All other action points had been actioned, although the application for S106 monies from the Commonhead development is ongoing.

13/77. Borough Councillors’ report.

B.Cllr Bawden stated that the resurfacing of the A346 is to take place during week commencing 19 August.

Tracey Scott has identified certain equipment at the CVPA which is not maintained and will contact Cllr Rawlings with her findings.  Cllr Grubb asked what action the Recreation committee is taking regarding the faults.

The Economic Partnership had identified three priories concerning the M4 motorway, including J15.  The Borough Councillors will keep the pressure on the Highways Agency.

An approach had been made by the Tennis Club.  Councillors stated that one person seemed to be leading the club, and that it was uncertain that the committee was functioning as it should.  Cllr Grubb stated that there were no unresolved issues between the club and the PC.

The missing village sign had been chased, and discussion concerning the bus bays is being conducted with Cllr Hill.  The streetlights in Hodson are still on.

The complaints by residents of Burderop Barns regarding the standard of grass cutting and the speed of vehicles had been made and will be reviewed.   Cllr Hill stated that white lines segregating the lanes had not been reinstated since the road was resurfaced.  He also asked if the PC could support the residents of Burderop Barns in pressing for signage warning vehicles of the housing access.

Cllr Bawden thanked the Speedwatch Team for the good job done so far, and stated that there is to be a meeting in Devizes on 16 September to discuss the returns from the various teams across the county.  Two officers have been recruited to deal with the plethora of reports.  Cllr Burgess raised the issue of psychological effects of road speed, and compared New Road with Ermin Street.  B.Cllr Bawden explained the need to specify such problems which will be prioritized by SBC and dealt with if necessary.

Cllrs Grubb and Wright will attend the Commonhead Liaison Group meeting on 21 August as observers.

13/78.  School bus transport.

Cllr Hill explained that the former boundary in deciding whether a catchment area was to be included in the nearest senior school scheme was the A346, which divided Chiseldon from Badbury, meaning that residents of Badbury would have to pay, or ferry children to Ridgeway (or to a picking-up point in Chiseldon).  This was changed at the SBC meeting on 24 July, and the only area in the parish for which the Ridgeway School is not the automatic choice is Commonhead, the children from which will go to Dorcan, unless parents do as explained above for Badbury before the ruling was changed.  September 2014 is to be the first trial.

Cllr Shaw stated that there were anomalies in the report, in particular that there had been no consultation with CPC – although the report stated that there had been.  Cllr Hill referred to the consultative document which had been emailed to the PC and the clerk is to check the consultation period (21/5 – 22/7) and that the document had been forwarded.

13/79.  Finance report.

Cllr Grubb presented the financial report.

Payments listing.  The July list of payments totalled £10,411.86, including VAT of £632.55.  The payments included a payment of £4,000 on account to MJ Roofing for work on the chapel roof, £1,390 (net) for work completed at Washpool and £371 to Came + Co being the annual premium for employers and public liability at Washpool.  All other payments were fairly routine.

The list of payments had been approved at the Finance committee meeting on 25 July; as such there was no subsequent approval necessary by Full Council.

Receipts and payments.  Expenditure (listed above) exceeded income of £388.74 by £10,023.12, which further reduced the surplus for the financial year to £1,060.92 and the total cash funds to £73,197.06, of which £51,173.06 was free funds  -  a very healthy position.

Minutes.  Cllr Grubb referred to minute 13/25 which stated that RPI for the last three years re the Tennis Club rent, due to be reviewed wef from 28 July, would be calculated ahead of the decision to be made by Full Council as to the rent payable for the subsequent three years.  The RPI was calculated as 11.1%, which, if applied, will increase the annual rental by £244 from the current £2,200.

The Recreation committee has no budget left for maintenance of the Recreation Hall.  A fully costed proposal was expected following a meeting between Cllrs Sunners and Walton.

Cllr Bishop expressed surprise that the Swindon Advertiser had contacted the History Group with the amount the PC was donating towards the cost of the replica cauldron, before the History Group had been told by the PC

13/80.  Committee reports.

Environment, General Purposes & Highways.

Cllr Rawlings presented the minutes.  Repairs to the chapel roof were still ongoing.

Speedwatch now includes Hodson, which was given the all-clear by Rory Draper and Tracey Scott recently.  Badbury only requires the approval of the local police.

The tenants of unworked plots on the allotments have been written to, and the subject is work in progress.

The redundant SBC building behind Castleview Road would require a significant amount of money to be spent to make the building usable.  As such, the PC will not take it on as a storage unit, and recommends that SBC demolishes it.

Planning.

Cllr Shaw presented status report and asked for comments.

Cllr Hill stated that the application to extend the timescale for developing the current Landmark Hotel site had been withdrawn, and that additional planning permission must be obtained to build houses on the site.

Recreation & Community.

In the absence of Cllr Sunners, Cllr Bishop presented the minutes.  Cllr Rawlings asked what Health and Safety training had been obtained by the independebt inspector (weekly inspections), and the Recreation committee was to decide.

Cllr Hill asked if the ringfenced amount for the youth worker will be ongoing, and Cllr Grubb stated that a case should be presented.

The case of keeping an eye on the elderly should be added to the mission statement of the Neighbourhood Watch.

13/81.  Mobile Library.

Cllr Grubb referred to the paper he had prepared, which listed information on the background to the library service, and gave options for consideration in an effort to maintain a service in the village.

Points raised by Cllr Hill (a 2-weekly service, the use of volunteers, etc) were already included in the paper, and Cllr Grubb is to forward copies to MB and FF.  He cited two buildings owned by the PC which could be used as a permanent library, being the Chapel and Recreation Hall.

Cllr Grubb is to advise Ellen Carter, Libraries Community Development Officer, of the discussions and this was accepted on a proposal by Cllr Shaw, seconded by Cllr Hill; all in favour.

Cllr Shaw stated that everything he had read pointed to SBC scrapping the service when the vehicle needs replacing.

13/82.  Neighbourhood Plan.

Cllr Shaw again talked against the SBC policy of taking all S106/CIL monies payable on a development, and that parishes need to apply for funding from it.

B.Cllr Bawden stated that it will be good to get a decision from CPC whether or not to have a Neighbourhood Plan.  Accordingly, the item is to be dicussed at a Planning committee meeting on 5 September.

13/83.  -  Commonhead.

Nothing.  Cllr Wright asked B.Cllr Bawden who owns the chapel in Coate.

13/84.  Risk assessment.

Cllr Grubb explained that the annual risk assessments for each committee was now due, and the clerk distributed papers, based on 2012, to the Environment and Recreation committee chairs.  The risk assessment for Planning will be prepared by Cllr Grubb.

13/85.  Correspondence.

1      Article in the Purton magazine advising that Angus Macpherson has launched a £1million Innovation Fund, which is open for any local organisation to apply if they have aims and activities which make a lasting difference to community safety and projects which help to break the cycles of crime and anti-social behaviour, including repeat offenders.  More details and an application form are available at www.wiltshire-pcc.gov.uk, or by calling 01380 734022.

2       Summer 2013 newsletter from Wiltshire Rural Housing Association (WRHA), which shows  a picture of housing at Burderop Close, Wroughton (among others), and contains a number of interesting articles.

3.      An email from Philippa Harrison of Scripti Ltd offering a scanning service for burial records.

4.      An email from Came & Co (insurers) warning of criminal damage to public buildings    by locals in the long hot evenings.  Advice on helping to prevent such damage is given.

5.       A nomination form from Community First for members to complete with details of persons or organisations who should be recognised for an exceptional contribution to the community.  Applications should be received by 16 August, with winners invited to the presentation on 25 September.  Details of the AGM are also given, with papers to be circulated during w/c 26 August.

6.       Booklets from SBC for public consultation on the Eastern Villages supplementary planning document (SPD) and on South Marston’s SPD.   The consultation period ends on 16 September.  Cllrs Hill and Burgess showed an interest in this.

7.      Issue 11 (July 2013) of the newsletter from the Payments Council.

8.      Issue 88 of the Monthly magazine from Clerks & Councils Direct;  the July ‘Clerk’ magazine, issued by SLCC and a wholesale catalogue from J Parker (“the greatest name in Dutch bulbs”).

9.      Letter + flier from IAC touting for internal audit work

MEMBERS BULLETINS.

The Local Plan 2026 of SBC has been submitted to the Planning Inspectorate for the purposes of an examination to take place later this year.  It can be found at www.swindon.gov.uk/localplan.

SBC has published its revised Statement of Community Involvement in Planning, which states how SBC will engage with the community in the planning process.  For more details visit www.swindon.gov.uk.

The Old Town Hall + Corn Exchange draft planning brief has been prepared and is a framework to inform decisions about the future of the site.  Whilst it is anticipated that the scheme will proceed to implementation, it is possible that alternative schemes will be lodged.  Consultation will run until 24 September, and the document is available to view at www.swindon.gov.uk/spd.

13/86.  Any other business.

Cllr Walton proposed that there will be no committee meeting in September, and that the next one will be on 14 October.  The proposal was seconded by Cllr Grubb; all in favour.

Cllr Burgess announced his resignation from the Parish Council with immediate effect due to his moving out of the area.  He was thanked for his efforts by Cllr Walton.

Cllr Hill distributed the latest annual report of Stagecoach, and will submit an article to the Ridgeway Bell on changes to the Thamesdown Transport services from GWH.

Cllr Wright had received an invite from the Ridgeway Bell to write an article on becoming as councillor.  She asked for ideas.

Cllr Rawlings advised that an article concerning Redlands Airfield had been published in the Advertiser.

The meeting closed at 9.08pm.

Next meeting:   The September PC meeting has been CANCELLED.  As such, the next meeting will take place on Monday 14 October at 7.30pm in the   Recreation Hall.

Full Council minutes – 8 July 2013

MINUTES of the PARISH COUNCIL MEETING

held on Monday 8 July 2013 at 7.30pm

in the Recreation Hall, Chiseldon

Present:     Cllrs Paul Walton (chair), Keith Bates, Bill Bishop, Sarah Bowles, David Burgess, Phil Costigan, Malcolm Grubb David Hill, John Legge,  Mike Milton, Chris Rawlings, Eric Shaw, Paul Sunners, Wendy Wright.

B.Cllrs Andrew Bennett, Fionuala Foley. 

Public:           Six members.

Apologies:   B.Cllr Mike Bawden

Prior to commencement of the meeting, Cllr Walton gave a tribute to Barbara Mitchell, who had passed away suddenly.  The councillors stood for a minute’s silence, as a mark of respect.  The clerk is to write a letter of condolence to the family. 

Public recess.

John Huntley asked for overgrown hedges in Turnball and vegetation from a garden in New Road to be cut back from public rights of way.  He again commented upon the standard of grass-cutting in Draycott Road, and it was agreed that the clerk emails B.Cllr Foley to ask for Draycott Road to be excluded from future cutting by SBC.  Cllr Rawlings mentioned trees in the Crescent which are overhanging, and was told it was the wrong time of the year to prune.

13/63.  Declarations of interest.

Cllr Walton – Commonhead.   

13/64.  Approval of minutes.

Page 2 (minute 13/55 – last para of action points under Matters Arising). Cllr Grubb suggested “…thought the future leisure strategy had not been…” in place of ‘leisure issue’.

Page 2 (minute 13/56 – second para of Borough Councillors’ report).  Cllr Grubb suggested the words “post office” be inserted before ‘branch’.  B.Cllr Bennett stated that Wanborough PC was investigating the erection of a small building to house a convenience store/post-office when the existing facilities ceased.

Page 2 (minute 13/56 – fifth para of Borough Councillors’ Report).  It was suggested that the words “in 2014 onward” be inserted after ‘local councils’, and that “and from the Commonhead development” be added to para 4, after ‘sports facilities’.

Page 3 (minute 13/56 – first para of Borough Councillors’ report).  Cllr Grubb/B.Cllr Bennett recommended the wording be changed to “stated that its PCC costs had risen significantly above those of the former Police Authority”.

Page 4 (minute 13/60 – Planning report).  Cllr Shaw suggested that “…. Wroughton, which could cause increased traffic-flow through Chiseldon.” would be better than ‘…. impact Chiseldon’ .

Following these changes, the minutes of the meeting held on 10 June were approved on a proposal by Cllr Hill, seconded by Cllr Burgess; all who attended the meeting in favour.

13/65.  Matters arising.

Page 1 (Public recess). Cllr Walton asked B.Cllr Foley if there was any proof that SBC will not pay additional electricity costs re streetlights being left on 24 hours/day.  B.Cllr Foley has an email stating that SBC will not be liable for the cost.

Page 2 (minute 13/56 – sixth para of Borough Councillors’ report).  Cllr Sunners expressed his disappointment that SBC had cancelled the youth services meeting for “low uptake”.  The Youth Partnership is not a part of SBC although it uses SBC resources to fund its activities.

Page 3 (Minute 13/57 – third para of Neighbourhood Plan (NP)).  Cllr Sunners noted that his suggested title for the NP had not been used and was told that the expression ‘Neighbourhood Plan’ was a recognised term and could not be changed.

Page 4 (Minute 13/60 – Env’t committee report).  Cllr Grubb reported that the previous highest speed of 49mph recorded by Speedwatch had been surpassed by a speed of 58mph

Action Points.

Apart from the ward councillors not yet forwarding papers re the meeting regarding J15, and on the Coate residents meeting, Cllr Sunners not yet applying for S106 monies for recreational issues and Cllr Walton not having written a letter to Mr Hird, owner of the Strouds Hill garage, all action points had been actioned, although the clerk had received no reply from Steve Woodman (SBC) re his attending a future PC meeting.

13/66.  Police report.

PC Rory Draper stated that the local Speedwatch scheme was working well, and that the police had made three visits to the area recently, during which they had issued fines and a summons.  He refused to supply an answer regarding the parameters used in judging whether a vehicle should be stopped for speeding, asked by Cllr Grubb, on grounds that it could compromise the police.  Cllr Burgess asked why the speed limit was reduced from 40mph in part of New Road, and B.Cllr Foley said it was discussed at the July 2012 meeting.  Cllr Walton added that no-one had complained at the time.

PC Draper stated that enforcement action had been taken against two motorcyclists, and gave crime figures for Chiseldon parish for the six months to end-June, being 5 house burglaries, 27 non-residential burglaries, 26 general thefts and 10 cases of criminal damage.  Despite these figures, the area is regarded as one of ‘low-crime’.  Cllr Grubb asked for ASB figures, which PC Draper will forward.

Cllr Hill asked if the problems regarding the filling station were still evident, and was told they accounted for approx 50% of the non-residential burglaries/general thefts.

13/67. Borough Councillors’ report.

B.Cllr Bennett stated that the SBC Local Plan had been submitted to the inspectorate in June.

B.Cllr Foley stated that an enforcement officer and told the residents of 89-93 New Road not to park vehicles on the grass outside their house.

The school transport report will be considered by SBC on 24 July, and until then, she is unable to comment. 

The double yellow-lining in Draycott Road was signed off by Keith Williams, and the clearance of the copse between Hodson Road and Home Close will take place by 11 July.  All signage requested should be installed by the end of July.

The Post Office was actively pursuing a replacement outlet in the village and is in discussion with a prospective facility.  Whilst discussions were taking place, B.Cllr Foley was unable to divulge who it is.

She asked about the take up of the storage facility behind Castleview Road, and the matter was referred to the Environment committee.

The overgrown hedge in Canney Close is in hand.

One person attended the surgery on 6 July and the clerk is to continue advertising the event in the Ridgeway bell.

The new head teacher at the primary school was visited by the ward concillors, who heard of complaints about cars taking a short-cut across the green (the police have been informed).  Cllr Shaw had earlier asked for bushes, etc to be planted to break up the green, but his request was rejected.

Cllr Grubb asked about the mobile library service.  B.Cllr Foley feels it should be retained although it is very costly considering the low take-up (except at the school, where take-up is good).  B.Cllr Bennett stated that the library bus has a finite life and that an increase in funding is unlikely.  As such, there needs to be thought given for alternative locations for a permanent library.

Cllr Shaw stated that Robert Buckland has persuaded the Highways Agency to revisit the problems at J15.

13/68.  Finance report.

Cllr Grubb presented the financial report. 

Payments listing.  The June list of payments totalled £3,035.55, including VAT of £304.24.  The payments included the quarterly electricity charges for the three buildings, which totalled £426.26 incl VAT.  The clerk is to compare the charges with the same period in 2012.  The payment to Newsons for electrical work on the Tennis Club floodlights supply had accounted for the whole of the 2013/14 budget for Recreation Hall maintenance.  Apart from a donation to ‘Help for Heroes’ in lieu of the internal audit fee, all other payments were routine.

As there was no Finance committee meeting to approve the payments, the list was approved on a proposal by Cllr Grubb, seconded by Cllr Costigan; all in favour.

Receipts and payments.  Expenditure exceeded income of £1,048.50 by £1,987.05, which reduced the surplus for the first three months of the financial year to £11,084.04, and the total cash funds to £83,220.18, of which £54,895.18 is free funds  -  a very healthy position. 

Cllr Grubb proposed the receipts + payments be accepted, seconded by Cllr Burgess; all in favour.

Application for funding.  A paper, prepared by Chiseldon Football club (CFC) for an amount of £500 from the Jubilee Fund, towards the cost of junior strip was presented and, having been recommended by the Finance committee, was approved on a proposal by Cllr Walton, seconded by Cllr Bates; all in favour. 

13/69.  Committee reports.

Environment, General Purposes & Highways.

Cllr Rawlings presented the minutes.  Repairs to the chapel roof were ongoing – work will be needed on the battens, which are rotting, the ridge tiles, and repainting of the bell tower.  A further estimate has been requested from M J Roofing. 

Speed limits are to be discussed by the Environment committee.  Things are happening regarding the noisy aircraft taking off from Redlands Airfield.

Planning.

Cllr Shaw presented the minutes of the meeting held on 1 July, primarily with Phil Smith (SBC) concerning preparation of a Neighbourhood Plan (NP).  A recommendation made by a small committee (to be set up), either that nothing is done or that a full NP, in which areas for possible development are identified (which will involve the residents), is produced, needs to be discussed by Full Council.  Cllr Walton estimated that a Plan would cost some £15,000 to produce, which may be recouped from central Government (but is not guaranteed).  Cllr Legge stated that in view of experiences gained during production of the Village Plan, the NP is doubtful.

Cllr Burgess took issue with minute 13/29 of the Planning minutes, which inferred that there are no immediate plans to develop areas of Wroughton, and stated that a developer had approached two sets of residents regarding the possibility of purchasing their homes, with the land being used to provide an access road.

Regarding the status report, Cllr Shaw stated that S106 monies earned on the new dwelling at the Equestrian Centre will be used by SBC for education, and that no part of it reverts to Chiseldon.

Recreation & Community.

Cllr Sunners presented the minutes, and admitted that he had not prepared a paper on the cost of replacement cradle swings at the CVPA.  Cllr Rawlings explained that Playdale required an extra £500 for removal of the existing structure and would use the seats from it, whereas Safe + Sound quoted marginally more (£2,295 excluding VAT) to install a metal frame together with new cradle swings.  The committee approved the Safe + Sound quote on a proposal by Cllr Grubb, seconded by Cllr Bates; all in favour.  The clerk is to order the swings.

In answer to Cllr Walton’s remark about the inspection of the CVPA, Cllr Sunners will advise Mr Perrett of Monday’s meeting.  To put everything right in the CVPA would cost a significant sum and is a question of safety and perception.

A meeting on the youth project is to take place on 10 July, and the PC is to consider paying the agency direct (not SBC) for a second youth worker.  Cllr Sunners had met with Spencer Allen, the new head of the primary school, who has plans for the school to be used after hours.  Cllr Sunners will have more detail later.

Cllr Grubb raised the issue of a resident’s access to the recreation track, and was told that nothing had been done about it.  Cllr Grubb also raised the subject of the mobile library and asked which committee should consider responding to the email.  In the absence of an answer, Cllr Grubb volunteered to prepare a paper for the August meeting.

13/70.  Neighbourhood Plan.

It was decided that a separate committee be established to discuss the matter, and that the Village Plan be incorporated into the Neighbourhood Plan if the latter goes ahead.

13/71.  -  Commonhead.

Cllr Legge referred to minute 13/25 in the Planning minutes, and asked if the PC should consider the fact that Commonhead may be transferred to central Swindon.   Cllr Wright stated that Coate possibly should join Liddington, rater than Chiseldon.

13/72.  Correspondence.

1    Email from Came & Co (insurer broker) in which they argue (naturally) for parish councils to buy insurance through a broker rather than direct from an insurance company, as it is less hassle for the councils to leave everything up to the broker when a claim is made, rather than negotiate the settlement themselves.

2     Summer edition of First News, the quarterly publication issued by Community First, which includes articles on Wiltshire good neighbours, community shop, youth action, young carers, etc.

3.    The May ‘Clerk’ magazine, issued by the Society of Local Council Clerks, with articles including the funding of PCSO’s, fairer funding for rural communities and affordable housing.

4.    Letters from both volunteer pickers regarding giving up their litter-picking duties.  The clerk is to write to the ‘Spotted Cow’ at Coate (cc F Foley), regarding litter in the area, and to the volunteer litter-pickers to thank them for their efforts over the years

Cllr Grubb raised the email from SBC regarding CPC joining the Swindon Area Committee, and it was agreed we join for one year, on a proposal by Cllr Grubb, seconded by Cllr Walton; all in favour.

13/73.  Any other business.

The monthly ward councillor surgeries are to be manned as follows:

      August – Cllr Rawlings, September – Cllr Shaw, October – Cllr Walton,      

      November     – Cllr Bowles, December – Cllr Sunners,  January 2014 – Cllr Legge.

The clerk is to continue to advertise the event in the Ridgeway Bell.

Cllr Wright had replied to Heather Carlisle re a planning training session, but had received no response.  She is to forward her email to Cllr Walton and the clerk. 

Cllr Hill was directed to put his concerns regarding potholes to the Environment committee.

Cllr Milton stated that Hodson should be reviewed for speedwatch in August.

Cllr Sunners stated the next meeting of the NHW schemes is on 29 July, and asked who is attending the South Locality meeting on Wednesday.

Cllr Rawlings stated the next speedwatch will take place on Friday 19 July.

Cllr Bishop reported that three loaded car transporters were seen heading towards Wroughton Airfield.  The clerk is to alert Wroughton PC.

The meeting closed at 9.26pm.

Next meeting:   The PC will meet on Monday 12 August at 7.30pm in the   Recreation Hall.

Full Council minutes – 10 June 2013

MINUTES of the PARISH COUNCIL MEETING

held on Monday 10 June 2013 at 7.30pm

in the Recreation Hall, Chiseldon

Present:     Cllrs Malcolm Grubb (acting chair), Keith Bates, Bill Bishop, Sarah Bowles, David Burgess, David Hill, John Legge, Mike Milton, Chris Rawlings, Eric Shaw, Paul Sunners, Wendy Wright.

                       B.Cllrs Andrew Bennett, Mike Bawden, Fionuala Foley. 

Public:           Six members.

Apologies:         Cllrs Phil Costigan, Paul Walton.

Public recess.

John Huntley asked if there is a chance a part-time lengthsman could be employed in Chiseldon, as Sue Large is having mobility problems.

Norman Pound had observed that the streetlights in Hodson are still on during the day.  B.Cllr Foley responded saying that SBC had chased the contractor, and will not be paying for the electricity consumed.

Teresa Smith asked about the SBC storage building behind Castleview Road, as it could be used by the primary school PTA.  The building had been offered to the PC but would probably not be taken up by it.  The Borough Councillors asked her to contact them in writing and they would put the request to the appropriate officer.

Mrs Smith also mentioned the “walking bus” to be introduced in September, by which children would be encouraged to walk to school under supervision, thereby saving parking near the school and positively contributing to the carbon footprint.  Cllr Grubb stated that, in his view, the PC would probably be happy to support this initiative.

13/52.  Co-option of councillor.

Wendy Wright, (from Coate) had been interviewed by Cllr Walton, and was co-opted onto the PC on a proposal by Cllr Grubb, seconded by Cllr Bates; all in favour.  She was asked to sit on the Planning committee (proposed by Cllr Hill and seconded by Cllr Burgess) and to consider joining the Recreation committee. 

13/53.  Declarations of interest.

None.  

13/54.  Approval of minutes.

Page 3 (minute 13/44 – Third para of Borough Councillors’ report). Cllr Bowles asked for ‘Hodson’ to be replaced by ‘Badbury’ (re “nearest school”).

Page 3 (minute 13/44 – Fourth para of Borough Councillors’ report).  Cllr Grubb/B.Cllr Bawden pointed out that the wording “…the running of the Wiltshire police force ….” should read “…20mph speed limits…” (re Angus Macpherson).

Following these changes, the minutes of the meeting held on 13 May were approved on a proposal by Cllr Hill, seconded by Cllr Burgess; all who attended the meeting in favour.   

13/55.  Matters arising.

Page 1 (Public recess). Cllr Rawlings stated that the parish had been waiting for nine months for certain signs to be erected.  B.Cllr Bawden stated that the signs had been ordered , and will chase SCS for a progress report

Page 2 (Minute 13/43 – 8th para of matters arising).  Cllr Hill reported that the verges damaged by the contractor replacing roofing in Station Road had been repaired, but that the new grass needed watering.

Page 2 (Minute 13/44 – 2nd para of Borough Councillors’ report).  Cllr Grubb asked if Keith Williams had signed off the revised order for yellow lining in Draycott road.  B.Cllr Foley will follow it up.

Page 3 (Minute 13/44 – 2nd para of Borough Councillors’ report).  Cllr Grubb asked if there had been any progress re the ‘moonscape’ area between Home Close and Hodson Road.  B.Cllr Foley replied that SCS were grouping the job there with other jobs which required road signs.

Page 4 (Minute 13/46 – R+C committee report).  Cllr Sunners stated that CFC’s fun day had been well attended and was a successful event.

Action Points.

B.Cllr Bawden reported that the meeting with Robert Buckland had been encouraging and papers will be forwarded to the clerk.

The collaboration with neighbouring parishes was ongoing.

It was not known if Cllr Walton had completed his action points and the items were carried forward.

The Environment committee would consider signage at its next committee meeting.

The clerk had not yet invited Steve Woodman to a future PC meeting, as it was thought the leisure issue had not been decided.  B.Cllr Foley had furnished the clerk with Steve’s contact details.  Cllr Legge asked if councillors were to feed back comments on the emailed parish plan updates to the clerk, and was told they were.

All other points had been actioned.

13/56 Borough Councillors’ report.

B.Cllr Bawden stated that Cllr Walton had been speaking to a resident regarding Redlands airfield and had suggested that a number of concerned persons each put £100 towards legal advice on the issue.  Robert Buckland is to be encouraged to send a letter to the central government minister responsible with complaints received.  Cllr Burgess stated that Air Traffic Control has no jurisdiction on planes flying below 6,500’.

The meeting at the Civic Offices on Friday is designed to find out the truth behind the closure of the Chiseldon branch.  B.Cllr Bennett explained that Wanborough PC were to erect a small building to act as a convenience store/post office, to take over when the existing facilities are sold.

Re the proposed 20mph speed limit on specific roads in the parish, B.Cllr Foley had emailed (30/5) a set of costings from Suzanne Coles and a hard copy was passed to Cllr Rawlings.  The survey costs for such a scheme will be approx £135/road.  It is advisable to get Rory Draper involved.

It will be necessary to apply now for S106 monies for sports facilities, as to delay could result in no money left in the pot.  A paper was passed to Cllr Sunners.

Central Government’s spending plans are due to be published at the end of June, and the Ward concillors feel that less monies will be available to local councils. 

Cllr Sunners gave a resume of the feelings about the provision of youth services.

B.Cllr Bennett said that a report from Hampshire stated that cost had risen following the appointment of the PCC.  It is hoped Wiltshire does not go the same way.

Cllr Hill cited the case of Ridgeway School following the example of St John’s in Marlborough in providing buses for certain areas.  B.Cllr Bennett stated that there was no scope for additional funding from SBC, and that the ‘nearest school’ rule will only affect the new intake, which will include siblings of children already in a senior school, which means that siblings may not attend the same school.

13/57.  Neighbourhood plan.

This and the following item were promoted on the agenda for the benefit of the ward councillors.

Cllr Grubb said the Parish Council was getting nowhere with the publishing of a neighbourhood plan, and that urgent measures should be adopted.  The ward councillors feel it is important to have a document in place quickly and stated that Phil Smith (SBC) is willing to meet the PC “when ready”, as is Mr. Holt, Halcrow.

Cllr Shaw said that Chiseldon rated less than half a page in the SBC document and asked for a guarantee that the new full document will be published.  The ward councillors could not give this, but encouraged its completion by CPC –‘to do nothing is not an option’.

Cllr Legge stated that sites within the parish should be identified for future development.  Cllr Sunners suggested the name of the document should be changed to clarify to all residents it is addressing development land.

Cllr Grubb asked Cllr Hill to arrange for a planning meeting shortly and to invite Phil Smith to it.  There was a need to put the final plan to the parish in a public meeting, before it is published.

13/58.  -  Commonhead.

Cllr Hill explained he is currently unable to carry out consultation on the proposed closure of Dayhouse Lane, and Cllr Shaw undertook to carry out the exercise.  B.Cllr Bawden had asked the representatives from Chiseldon and Liddington to get together, have a public meeting and provide a solution for the closure which is 6 – 8 years away.  B.Cllr Foley is to supply papers on the residents meeting to discuss the entrance to the development from the A3459.

Cllr Grubb proposed and Cllr Shaw seconded (AIF) that a new a sub-committee be established to discuss the integration of the development into Chiseldon parish.  The committee will consist of the chairs of the committees (excluding Cllr walton who has an interest in the development) and Cllrs Hill, Shaw and Wright.  Any other councillor who wishes to attend is welcome, as are the borough concillors.  To save the clerk from additional work, the co-ordination is to be undertaken by Cllr Grubb.

13/59.  Finance report.

Cllr Grubb presented the financial report. 

Payments listing.  The May list of payments totalled £2,098.12, including VAT of £216.60.  The bulk of the cheques were routine payments, but included the installation of directional signs for the Recreation Ground. The payments were formally approved by the Finance committee.

Receipts and payments.  The headings were described as ‘April’ but should have read ‘May’.  Expenditure exceeded income of £928.16 by £1,169.96, which reduced the surplus for the first two months of the financial year to £13,071.09, and the total cash funds to £85,207.23  -  still a very healthy position.  

Cllr Grubb suggested that ringfenced funds should include the unspent amount of Jubilee Funds (£4,900).  This change was approved on a proposal by Cllr Legge, seconded by Cllr Bates; all in favour.  Other changes to ringfenced funds, approved by the Finance committee were the removal of the £4,000 set aside for the Recreation Ground extension (added to free funds) and the renaming of ‘SBC youth worker’ to ‘Youth engagement’.

Cllr Bishop raised the issue of the amount set aside for the replica cauldron, and asked how the History Group accessed the funds.  He was told they should write to the clerk.

-   Minutes.  On the minutes of the meeting held on 6 June, the only item highlighted was the application for funds by CFC from the Jubilee Fund.  The Club  had prepared a very acceptable application, and the Finance committee would recommend it to Full Council at the July meeting.

 -  Annual accounts.  Papers were tabled, including the summary and annual governance statements, together with the internal audit report and the balance sheet.  Cllr Rawlings proposed, and Cllr Bishop seconded the statements, and Cllr Shaw proposed, and Cllr Rawlings seconded the balance sheet.

13/60.  Committee reports.

Environment, General Purposes & Highways.

Cllr Rawlings presented the minutes.  A revised quote for repairs to the chapel roof had been received from M+J Roofing, following a site meeting with Cllrs Grubb and Rawlings, at which the survey, carried out by Carter Jonas, was followed.  The revised quote is £7,250 (which includes replacing the guttering) which could rise if there is an increase in the price of lead before the work is carried out.

Cllr Grubb  reported that a Speedwatch team had been in operation twice during the past week, and stated that 20% of vehicles travelling towards the centre of the village on New Road were exceeding 35mph (10% on Hodson Road), and that the highest speed recorded for a vehicle travelling in this area was 49mph.

Cllr Burgess said that a plan to make New Road appear narrower and therefore help reduce speeding was being prepared

Planning.

In the absence of Cllr Walton, Cllr Hill presented the notes of the meeting with SBC planners, and the status report.  Cllr Milton explained that he had passed a paper on traffic concerns re the possible building of houses at the top of Brimble Hill, and on the state of a front garden of a house in Station Road, but neither topic appeared in the notes.  Cllr Shaw supported the concerns re traffic, citing two other possible developments in Wroughton, which could impact Chiseldon.  The clerk will write to SBC to advise them of the issue of the untidy garden and ask for Chiseldon to be kept informed of planning applications which could affect the village.

Cllr Grubb asked Cllr Hill to diarise possible regular future planning meetings.  Cllr Hill will speak to Cllr Walton on the subject.

Recreation & Community.

Cllr Sunners presented the minutes, and alerted the council to the fact that the cradle swings in the CVPA had been removed as the frame was deemed unsafe.  Cllr Grubb recommended that the cost of replacing all items which require attention in the short-term be included in the paper to be presented to Full Council.  Cllr Burgess recommended closure of the site if there is a risk, but Cllr Grubb cited the view of an independent person, who thought that full closure was not necessary, despite the presence of several trip hazards, etc.  As such, he suggested the erection of temporary signs alerting users to the possible dangers.

The clerk is to chase SBC for an answer on the drainage, and will search for the lease re the CVPA between the borough and CPC.

Cllr Shaw reported that he and Cllr Sunners had a productive meeting with the new head of the primary school.

Local police report.

In view of Rory Draper being on leave, Cllr Sunners gave a brief report on his behalf, being:

(i)  a youth was apprehended by police in Wroughton, following which, shed break-ins had greatly reduced,

(ii)  four youths were apprehended in Chiseldon in the early hours recently.  It transpired that one of the four was breaking his curfew, and is now being investigated,

(iii)  a youth on a motorcycle was warned by police.

13/61.  Correspondence.

1      Email complaining about the standard of grass cutting in Home Close

2       Email from Sheila Martin thanking Chiseldon PC for renewing its membership of Community First.

3.      May edition of The Clerk magazine.

4.      E-newsletter from North Wessex Downs Area of Outstanding Natural Beauty [info=northwessexdowns.org.uk@mail173.us4.mcsv.net].

MEMBERS BULLETINS.

For more information about the changes to green waste collections, see http://www.swin.gov.uk/News/Pages/Residents-urged-to-be-reasonable-with-their-green-waste.aspx.  The new limits will not apply to communal green waste, generated by residents who cut grass and trim hedgerows on public land, for which different coloured bags will be supplied.  Email communalgreen waste@swindon.gov.uk

The PO West Swindon Centre has been modernised, and reopened on 20 May.

Thames Water is running consultations, which asks for views on the draft 5 year plan, 2015-20.  Also, responders are asked to comment on the Water Resources Management Plan, which explains how the water company maintains water supplies over a 25-year period.  Online questionnaires are on www.thameswater.co.uk/haveyour say or email consultations@thameswater.co.uk or water.resources@defra.gsi.gov.uk

13/62.  Any other business.

Cllr Milton raised the issue of missing road signs and was told the matter will be discussed at the Environment committee meeting. (see also action points in minute 13/55).

Cllr Sunners asked about the village meeting on 28 September, and was given the background leading to the meeting.  He mentioned that there is now access to the primary school’s website.

The meeting closed at 9.21pm.

Next meeting:   The PC will meet on Monday 8 July at 7.30pm in the Recreation Hall.

Full Council minutes – 13 May 2013

MINUTES of the PARISH COUNCIL MEETING

held on Monday 13 May 2013 at 7.30pm

in the Recreation Hall, Chiseldon

 Present:       Cllrs Paul Walton (chair), Keith Bates, Bill Bishop, David Burgess, Phil      Costigan, David Hill, Malcolm Grubb, Chris Rawlings, Eric Shaw, Paul Sunners.

                       B.Cllrs Fionuala Foley, Mike Bawden.    

Apologies:       B.Cllr Andrew Bennett.

Public:            Six members.

Public recess.

John Huntley asked if there was any update regarding the reinstallation of the ‘Chiseldon’ sign, and it was confirmed by B.Cllr Bawden that an order for three signs had been placed with SCS.  No delivery dates were available.

Mr Huntley stated that SBC need to select sites for the display of public notices more carefully, and cited an A4 notice fixed to a 3” post.

Rod Tennant alerted the PC that the double gates to the Butts Road cemetery were difficult to open.  Cllr Bates is to investigate.  Countrywide were complimented on  the standard of grass cutting in the cemetery    

13/40.  Co-option of councillors.

Sarah Bowles was co-opted onto the PC on a proposal by Cllr Grubb, seconded by Cllr Milton; all in favour.  She was asked to sit on the Recreation committee.  John Legge was co-opted on a proposal by Cllr Grubb, seconded by Cllr Shaw; all in favour.  He will sit on the Planning and Recreation committees.

B.Cllr Bawden stated that someone should be recruited from the Commonhead area, given the important development planned there.

13/41.  Declarations of interest.

Cllr Walton – Commonhead.   

13/42.  Approval of minutes.

Page 2 (minute 13/33 – Borough Councillors’ report). Cllr Hill asked that the 10 years stated in para 7 be replaced by ‘6 – 10 years’

Page 3 (minute 13/34 – Finance report). Under ‘receipts and payments’, Cllr Grubb asked for the words ‘are legal’ to be replaced by ‘it was necessary to ensure that electrical installations comply with statutory regulations and health and safety requirements’.

Following these changes, the minutes of the meeting held on 8 April were approved on a proposal by Cllr Burgess, seconded by Cllr Bates; all who attended the meeting in favour.

13/43.  Matters arising.

Page 1 (Public recess).  Cllr Shaw explained that the viability of gateways on approaches to Chiseldon was discussed at the April meeting of the Environment committee, but they were judged to be inappropriate.

Page 2 (Minute 13/33 – 4th para of Borough Councillors’ report). Cllr Shaw stated that Portsmouth had instigated a 20mph scheme within the town.

Page 3 (Minute 13/33 – 2nd para of Borough Councillors’ report).  Cllr Hill questioned the policing of the piling of green bags at the end of roads which are inaccessible to the collection vehicle.  B.Cllr Foley said an email should be sent to StreetSmart (James Garrad) to identify such piles.  The wholesale posting of leaflets to households was found to be of little value, and it was decided to put them on bags which exceed the new maximum.  Bags which are shared around houses with fewer bags for collection will be taken.

Page 3 (Minute 13/33 – final para of Borough Councillors’ report).  Cllr Sunners asked for the clerk to circulate the newsletter which included information on recent shed break-ins to all councillors.

Page 3 (Minute 13/35 – Environment committee report).  Cllr Shaw thanked B.Cllr Foley for her rapid response to the damaged verges in Hodson.  Cllr Grubb had advised her of similar damage in Home Close, which SBC will attend to.

Page 5 (Minute 13/39 – AOB).  Cllr Shaw reported that SBC will not support additional signs for the Church.

Action points.  B.Cllr Bawden stated that the meeting re J15 with Robert Buckland had taken place at very short notice, leaving no time to alert the PC.  B.Cllr Foley is to forward a paper with details of the actions decided at the meeting.

B.Cllr Bawden stated that the contractor which had undertaken the re-roofing of houses in Station Road, had damaged grass verges, but had not repaired them, despite having promised to do so.

Cllr Walton reported that SCS supports the application for an energy scheme at Wroughton Airfield, and that Wroughton PC had not yet responded to his letter.

There had not been a meeting of the Finance Committee to discuss the application for funding by non-resident organisations. 

The Recreation committee had discussed the youth activities.  Cllr Grubb asked the committee to include the elderly as well as the youth.

Barbara Mitchell had not responded to the clerk re Strouds Hill garage.

The clerk is to Advise CFC re the possible need for a music licence at the Fun day.

All other points had been actioned.

13/44 Borough Councillors’ report.

B.Cllr Foley explained that a grant of some £167,000 made by central Government to SBC had not been passed on to the parishes.  Cllr Shaw reported that the Wiltshire County Council had passed on its grant, which doesn’t reflect too well on SBC.

A revised scheme to yellow-lining in Draycott Road was proposed by Keith Williams.  He has approx. three weeks to sign off the order, and if approved, will then be passed to SCS for implementation.  B.Cllr Foley’s effort in getting KW to visit the site was a great achievement.

Gwillam Lloyd is to explain to residents of Coate the plans for the area.  Yellow lines are to be installed on certain roads to prevent the wholesale hospital parking.

 The A346 is to be resurfaced in late June.

A meeting involving Cllr Grubb, B.Cllr Foley and SCS officers was held to resolve the clearance of the area between Home Close and Hodson Road.  SCS will use ‘stop/go’ signs in preference to traffic signals in Hodson Road to facilitate an access into the area for heavy vehicles.  Cllr Grubb requested copies of letters from the PC regarding fly-tipping by residents, which the clerk will forward.

If accepted, the proposed school transport policy (which changes the current “catchment area” to “nearest school”) will impact Hodson but not the remainder of the parish.

B.Cllr Bawden stated that the Commonhead Liaison Group, due to meet on Wednesday 15th will discuss the highways issues.  Regarding the speed limits through the parish, the VAS sign on Plough Hill has been installed.  B.Cllr Foley has asked SBC to include Chiseldon to the possible SBC scheme.  Angus Macpherson has asked for a paper on the subject to be prepared for him, and has made it known that he is willing to attend a Chiseldon PC meeting when he has absorbed the report.  Cllr Grubb said that the Speedwatch scheme can change motorists’ practices.  B.Cllr Bawden stated that Wilts Police will not enforce the new speed limit i-on the A346 until the scheme had been in place for at least three months.

The PC was asked if it was interested in taking on the store room behind Castle View Road, to which Cllr Walton said that no decision would be taken now, but it was unlikely the PC will be interested.

The applicant for change of use of a hangar at Wroughton Airfield has not exercised the right to appeal against the decision.

13/45.  Finance report.

Cllr Costigan presented the financial report. 

Payments listing.  The April list of payments totalled £3,737.63, including VAT of £299.82.  The bulk of the cheques were routine payments (including annual subscriptions), but included the manufacture of directional signs for the Recreation Ground, removal and disposal of asbestos from the allotments, and more electrical work at the Recreation Hall.

As there was no meeting of the finance committee in April, the payments list was approved on a proposal by Cllr Burgess, seconded by Cllr Shaw; all in favour.

Receipts and payments.  The first tranche (£16,011) of the annual precept had been received from SBC, and the total income was £17,978.68, which produced a surplus for the month and therefore the year, of £14,241.05.  Cllr Grubb asked if the income from the table tennis clubs (£1,245.00) was for the season or only for half of it.  The clerk confirmed it was for the whole season, and agreed to invoice twice in the future. 

The accounts were approved on a proposal by Cllr Rawlings, seconded by Cllr Shaw; all in favour.

-   Other matters.  A new internal auditor (Patrick Casey) had been appointed, and he had been given the end of May to return audited accounts.

Cllr Sunners requested an increase in his budget for maintenance of the Recreation Hall to £700 (from £350), to take account of essential work being done by Newsons on the box serving the tennis Club floodlights, and the need for certification.  He was told to make a formal application to the Full Council with figures, when known, and a decision will be taken.

13/46.  Committee reports.

Environment, General Purposes & Highways.

Cllr Shaw presented the minutes.  The quotes for repairs to the chapel roof will be discussed at the next Environment committee meeting.  Cllr Walton commented that wealthy objectors to the noisy aircraft taking off regularly from Redland could contribute towards a quieter propeller.

Planning.

Cllr Walton presented the minutes and the status report.  Cllr Shaw questioned whether there was S106 monies due on the replacement house being built in Hodson Road, and will raise it at the meeting with SBC planners on 20 May.  Cllr Walton extended an invitation to members of the planning committee to join him at a meeting with Mrs Morris in the Civic Offices on 16 May on the proposal to erect a dwelling at the equestrian centre, Ladysmith Road.  Cllr Grubb suggested the removal of references to a previous tenant included in the planning minutes.

Recreation & Community.

Cllr Sunners presented the minutes, and alerted the council to CFC’s Fun Day on 9 June.  It was decided to defer the question of residential access onto the track until later.  The issue of charging VAT to the Tennis Club had been put to HMR+C and the answer received was that it should be charged.

Cllr Walton expressed commiserations over the decision on Youth Engagement.

Cllr Grubb gave a résumé of the meeting with Phil Kerley, and mentioned that the Tennis Club had made an application for £50,000 to Sport England for improvements in the facilities, and expects an answer within two months.  The TC wants two tracts of land to extend the current courts, and a planning application for an upgrade to the floodlights.  The Club has submitted a 3 year cash flow on which Cllr Grubb has several questions.  Cllr Sunners thanked Cllrs Walton and Grubb for attending the meeting.

13/47.  Parish Plan.

The item was added to the agenda as Cllr Grubb had suggested the subject be discussed by Full Council before the document went public.  It was agreed that the plan be put together by the clerk and emailed to councillors for comment.  When complete, it will be published on the website and regularly updated.

13/48.  Collaboration with neighbouring PCs.

Cllr Grubb thought it a good idea if parish councils in the Ridgeway (Bishopstone, Liddington and Wanborough) interchanged ideas and combined to increase buying power.  He is willing to sound them out.

13/49.  Funding applications by charities not resident in the parish.

Cllr Walton had received application from Swindon Scrapstore and Swindon Downs Syndrome group, two very worthwhile organisations which benefit organisations and individuals in the parish.  Cllr Shaw thought the applications should be from organisations in the parish as applications never stop.  Cllr Grubb agreed, but thought that the PC may make a certain sum available for such applications – to be decided by the parishioners.  The initiative was proposed by Cllr Grubb and seconded by Cllr Shaw; all in favour.

13/50.  Correspondence.

1      Newsletter from the Historic Towns Forum

2.     E-Newsletter from Community Fist, with articles concerning wheelchair accessible minibus, Wiltshire CT Development Fund, landfill grant funding, etc

3.     May edition of The Clerks + Councils Direct magazine.

4.     Letter from the Post Office to inform the PC that the branch in Chiseldon has been temporarily closed, following the resignation of the sub postmaster and the withdrawal of the premises for PO use.  The PO is currently investigating options available, which may result in the establishment of an alternative type of service.

5.     Letter from SBC regarding the core strategy, which may be affected by two items of legislation.  Cllr Walton is to read the correspondence and pass his thoughts on to the Planning committee.

MEMBERS BULLETINS.

People eligible for a bus pass who have not received a new one are asked to contact SBC.  Cllr Hill volunteered to act as co-ordinator for residents’ bus passes.  The clerk is to advise resents with an article in the Ridgeway Bell and an email to those who have given permission.

A scheme has been launched by SBC to help households save money on energy bills through switching suppliers as a large group rather than as an individual.  Registrations of interest in the scheme may be made by visiting the Swindon energy switch website.  Registration closes on Monday 3 June.

13/51.  Any other business.

Cllr Hill asked the clerk to send a letter of thanks to John Stephens thanking him for his help with the bus timetables.

The new timetable for the X5 service is available.

The hedge alongside 27 Canney Close has not been cut, and is posing problems for pedestrians.  The clerk was asked to contact the son again – also Tracey Scott who may be able to arrange some one-off assistance.

Cllr Bates stated that Steve Woodman should be invited to a future PC meeting to share his knowledge of Leisure grants.

Cllr Legge explained he would be willing to stand down as councillor should the full complement of councillors be reached.

Cllr Milton said that his request for a warning sign in Draycot Foliat had been ignored, as the “unsuitable for heavy vehicles” sign in for Hodson.  Cllr Shaw suggested the items should be added to the Environment agenda.

Cllr Milton advised that the front garden of a house in Station Road resembled a scrap yard.  It was suggested that the matter be raised at the meeting with SBC planners on 20 May.

Cllr Rawlings explained that he had approached the owner of the Strouds Hill garage, and Cllr Walton stated that he had not yet worded a letter for Mr Hird, but will do so.      

The meeting closed at 9.30pm.

Next meeting:   The PC will meet on Monday 10 June at 7.30pm in the Recreation Hall.