NB. These minutes are DRAFT until ratified on 14 April 2014
MINUTES of the PARISH COUNCIL MEETING
held on Monday 10 March 2014 at 7.30pm
in the Recreation Hall, Chiseldon
Present: Cllrs Paul Walton (chair), Keith Bates, Sarah Bowles, David Hill, John Legge, Chris Rawlings, Paul Sunners, Eric Shaw, Wendy Wright.
B.Cllrs Mike Bawden, Andrew Bennett
Public: Five members.
Apologies: Cllrs Caroline Brady, Phil Costigan B.Cllr Fionuala Foley
Bill Bishop and Malcolm Grubb had resigned.
John Huntley asked if there was any update on the cutting of the hedge in New Road (in front of the houses built in John Alder Close), and was told by Cllr Rawlings that the job was to be done this week.
14/20. Election of vice chair.
Cllr Walton proposed that the decision be left until the AGM in May, as he intends attending the April meeting and saw little point in electing a vice chair for one month, effectively.
Cllr Sunners viewed the post as strategic and stated that there should be more long-term thinking. Cllr Hill stated that the Neighbourhood Plan (which was to have been undertaken by former Cllr Grubb) was very necessary. Cllr Walton gave his view on the cost of producing a full Neighbourhood Plan, and the numbers of new-build houses not being that great. He pointed out that Chiseldon is in the AONB, which provides protection from indiscriminate building, and cited the proposed social housing in New Road as an example. As such CPC should concentrate on a scaled-down version, akin to the Parish Plan produced in 2004. Cllr Sunners stated that he was happy to delay the Plan, but would like to know where the other parishes are with theirs. Cllr Walton said that South Marston was completed and cost in the order of £70,000. B.Cllr Bennett stated that the plan for Wanborough was more likely to cost £6 – 7,000.
B.Cllr Bawden agreed there was no pressure on Chiseldon, especially when compared to South Marston, Wanborough and Liddington (the Eastern Villages). B.Cllr Bennett gave a résumé of plans and how they work. Cllr Legge stated that he was in possession of papers, including Malcolm’s proposals, which he will bring to the next FC meeting to bring councillors up to date.
14/21. Declarations of interest.
Cllr Walton – Commonhead (Badbury Park).
14/22. Approval of minutes.
Page 1 (Public recess – para 1). Cllr Bates pointed out that ‘is’ had been omitted between “it” and “dependent”.
Page 1 (Attendances and apologies). Cllr Bates stated that … “at” Lynn’s home should read ‘to’.
Page 2 (minute 14/13 – Approval of minutes). Cllr Shaw corrected the minutes which read “2013/14 monies should be paid in two instalments” to ‘2014/15…’.
Page 2 (minute 14/14 – Matters arising). Cllr Sunners corrected the minutes which read “… every council house in Swindon will be…” …to every house in Swindon…”
Page 3 (minute 14/15 – Borough Councillors’ report). Cllr Shaw suggested the term for drainage cuts is “grips”.
Following these changes, the minutes of the meeting held on 10 February were approved on a proposal by Cllr Bates, seconded by Cllr Shaw; all who attended the meeting in favour.
14/23. Matters arising.
Page 1 (Public recess – para 2). B.Cllr Bennett stated that nothing could be done to stop the erection of fencing around agricultural land at Cambrai Road.
Action points. Cllr Sunners will contact Dale Heenan to resend his email re the powering of every house in Swindon by renewable energy, (Cllr Sunners had inadvertently deleted it from his system), and will then forward it to all councillors. B.Cllr Bawden thought the statement to be worthless, as private householders cannot be forced to convert to renewable energy.
Cllr Walton had spoken with Robert Cooper re the fencing of agricultural land at Cambrai Road, but had not progressed the matter further.
All other action points had been actioned.
14/24. Borough Councillors’ report
B.Cllr Bawden Thanked B.Cllr Foley for looking after things so well during his illness.
A planning application had been received by SBC regarding the building of over 100 houses in Wroughton. CPC was encouraged to register its interest as there may be S106 monies available to spend on the roads in Chiseldon. He was informed that registration was already in place. Also, SBC had been consulted on regarding the erection of sheds at Burderop Barns. The Planning Committee is to recommend the granting of applications to build at Badbury Park at its meeting on 11 March.
The contractors who had worked on the resurfacing of the A346 had accepted liability for sub-standard work and will resurface again, but not before June 2014. The step in Draycott Road will be repaired this week. The parking of vehicles on grass verges is a Borough-wide problem, and Chiseldon verges were in a queue because of the number of verges affected.
Cllr Rawlings asked when the solution to the problem of water from New Road running down Baldwin Close would be undertaken.
B.Cllr Bennett stated that a re-application was expected regarding 33 Meadow Way, and that Ms McCabe feels it will again be refused.
A person from AONB is willing to meet with councillors and discuss the problems associated with a neighbourhood plan (or equivalent).
Cllr Hill mentioned the rubbish being dumped behind the bus shelter in Marlborough Road, and B.Cllr Bennett will follow it up. Cllr Legge stated that Dayhouse Lane was becoming a tip, and Cllr Sunners referred to the growing problem of graffiti. Cllr Bates related his recent experience of rubbish left by the recycling team in Norris Close.
14/25. Swindon Libraries strategy.
A paper on the strategy had been circulated to all councillors. Cllr Shaw stated that the strategy hardly mentioned the parishes. Residents of Chiseldon would have difficulty in
accessing the strategy if they were not connected to the website or they had no car to travel to the library in Wroughton. An aging population was reliant on an accessible library service, and the clerk was directed to submit an article in the April edition of The Ridgeway Bell, asking readers to complete the associated questionnaire.
The chapel currently has empty racking installed awaiting books from the West Swindon Library. The facility is intended to supplement the mobile library service and will be open during the times the clerk is manning the building. At present the thinking is to issue the books on a ‘trust’ basis, thereby precluding the need for someone to register and chase up non-returns.
Cllr Hill gave his views on using second-hand vehicles when the time comes, and providing a less frequent service. B.Cllr Bennett stated that there was no threat to the mobile service for 18 months. Cllr Hill asked if a decision will be made at the SBC Cabinet meeting.
14/26. Finance report.
As a consequence of Cllr Grubb’s resignation, and the absence of Cllr Costigan, the clerk presented the financial report.
- Payments listing. The February list of payments totalled £1,853.41 including VAT of £242.84. The only significant non-routine payments were £250 to Oakley Tree Services for removing two trees at the chapel; £163.70 plus VAT to Glasdon for a new waste bin to be sited at the Recreation Ground and £1,009.70 plus VAT to Newson for electrical condition reports and PAT testing at each of the Council’s buildings.
The payments were approved on a proposal by Cllr Shaw, seconded by Cllr Rawlings; all in favour.
- Receipts and payments. Income in the month of £1,118.24 compared with the expenditure listed above, creating a deficit during the month of £735.17, which transformed the cumulative surplus into a deficit of £581.88 and reduced total cash funds to £71,554.26. Ringfenced funds of £39,571.91 left unringfenced funds at £31,982.35.
The receipts and payments were approved on a proposal by Cllr Shaw, seconded by Cllr Rawlings; all in favour.
- Applications for funding. Nick Swannell made a case for funding assistance from The Jubilee Fund for a continuation path to be constructed at the Holy X Church. Cllr Walton is to quote for materials, for a path stretching into SHCMG and the labour is to be provided free of charge by members of HM Prisons. The application was approved in principal on a proposal by Cllr Rawlings, seconded by Cllr Bates; all in favour.
A case was presented for an electric stapler for the Ridgeway Bell, costing £375 plus VAT. Cllr Walton stated that the monthly magazine is of benefit both to the PC and the community, and should be encouraged. The application was approved on a proposal by Cllr Legge, seconded by Cllr Hill; all in favour. The clerk is to order the machine, and will loan it to the editor of the RB in order to recover the VAT.
14/27. Committee reports.
Environment, General Purposes & Highways.
Cllr Rawlings presented the minutes, and stated that next of kin details of headstones judged to be unsafe would be written to.
The chapel roof was getting worse, having lost some slates recently, and at least two quotes will be needed for its repair.
SBC had completed a number of jobs on the highways. A quote of £98 plus VAT had been accepted from SBC for removal of graffiti in the bus shelter at Hodson Turn.
Certain items in the chapel, including a bench, surplus tables and the memorial tablet, are to be re-housed to make space for the library shelving.
Cllrs Rawlings and Hill were thanked for distributing the recycling boxes.
Cllr Shaw presented the planning status, there having been no committee meeting in February, and he will be attending the SBC meeting regarding the application to build at Badbury Park (Commonhead) tomorrow.
The hairdresser will be re-applying for planning permission. If it is refused again, Chiseldon may lose the facility.
Cllr Shaw pointed out an error in the Planning status – the spelling is Ypres, not ‘Ypers’
Recreation & Community.
Cllr Sunners presented the minutes and stated that Newsons had completed an electrical condition report on the four properties, and that certain work was necessary in order to gain certification.
BIOS had problems with the van and as such the official launch was postponed to 22 April.
John Durston had approached the PC about the possible removal of a tree behind the pavilion to allow him to replace a section of fencing.
Representatives from the Tennis Club will attend the next Recreation committee meeting.
1. Extract from Lydiard parish magazine announcing the “what’s on” weekly slot on 105.5 FM on the local radio. Publicity of an event can be booked by dialling 611555 or by visiting www.swindon1055.com. The broadcast is Thursday 2 – 3pm, repeated on Saturday 2 – 3pm.
2. An emailed ‘healthwatch swindon’ newsletter.
3. The resignation letter from Malcolm Grubb. Cllr Walton had written a letter to Malcolm and had presented him with two bottles of wine.
4. An email from Ben Gristwood of BGG Garden and Tree Care, based in Faringdon asking to quote for grounds maintenance. Replied saying that we are tied into Countrywide until 2016.
5. First quarterly newsletter for 2014 from the Payments Council, passed to the PC by a resident.
6. Letter from IAC Ltd, based in Wells, Somerset, asking to quote for their internal audit & compliance work.
7. Newsletter from Came + Co. (insurance brokers).
8. Enewsletter from Community First, with links to many topics, including village halls training evening, community transport website, etc.
9. Sales literature from ‘Spogo’ (sport + fitness) and ‘Kompan’ (playground supplier).
Questionnaire on Swindon’s library strategy (see minute 14/25 above). A man from Swindon Libraries has supplied and erected two racks, in the old chapel, Butts Road. All we are waiting for is the books!
Gorse hill PO is being moved to the Co-op, 118 Cricklade Street, hopefully in April 2014.
Outline planning applications have been lodged for development of land at South Marston and Rowborough (phase 1 of the site known as the Eastern Villages). The application proposes up to 2,380 homes, plus mixed-use centres, etc.
The flooding of sewers is a real problem, and Thames Water is aware of the danger and is dealing with numerous cases. However it is not responsible for ground water, river flooding or surface water problems, which fall under the local authority and the Environment Agency. Further information can be found on websites www.thameswater.co.uk/flooding and www.environment-agency.gov.uk.
14/29. Any other business.
Cllr Walton (in conjunction with Cllr Legge) had produced a draft flyer to encourage residents to join the PC, for distribution initially to the Badbury, Ridgeway View and Draycot Foliat areas, (as there is currently no representatives) and he asked councillors for their comments.
Cllr Legge stated that only two of the original five ornamental trees remained in New Road and that one of them was leaning precariously. The matter was referred to the Environment committee.
Cllr Sunners reported that he was replacing NHW signs, and would be charging the PC for reimbursement of out-of-pocket expenditure (about £30).
Cllr Hill stated that changes may be instigated for Thamesdown bus 16, which calls at GWH, and on concessionary fares. He gave notice that parents will probably be asked to pay transport costs of six-formers.
Cllr Hill gave a résumé of what is going to happen with the bus station and Fleming Way in the coming months.
Cllr Shaw stated that the Standards Committee report reflected what was said at the meeting, attended by himself and Cllr Rawlings.
The meeting closed at 9.30pm.
Date of next meeting. The next meeting will take place on Monday 14 April 2014 at 7.30pm in the Recreation Hall.