Category Archives: Minutes

Draft Full Council minutes – 14 July 2014

NB.   These minutes are DRAFT until ratified on 8 September 2014
MINUTES of the PARISH COUNCIL MEETING

held on Monday 14 July 2014 at 7.30pm

in the Recreation Hall, Chiseldon

Present:     Cllrs Phil Costigan (acting chair), Keith Bates, Caroline Brady, Adelaide Dudman, David Hill, Neil McFadyen, Peter Purcell, Chris Rawlings, Eric Shaw (also B.Cllr), Wendy Wright.  B.Cllr Andrew Bennett. 

Apologies:   Cllrs Sarah Bowles, Margarita Cabrera, Paul Sunners, Paul Walton. B.Cllr Fionuala Foley. 

Also in attendance:   Three members of the public. 

Public recess.

John Huntley stated that the green waste lorry needed attention as it was leaking fluid and making a mess on the roads.  He also mentioned that there were two drains in High Street which had been full for some time and needed emptying.  The speed of farm traffic in Draycott Road was a cause of concern, and he wondered if the local farmers could be spoken to.

Sandra Matthews of Coate stated that the chapel at the end of Coate Lane posed an eyesore with overgrown vegetation and that the contents, including inflammable materials have not been properly cleared.  As the chapel is sited next to an electricity sub-station, she thought that it posed a health & safety problem.  The clerk is to check with SBC as to the ownership of the chapel. 

Cllr Wright mentioned that emails had been sent complaining about the archaeological tests at Coate and claiming to be from the Coate residents, but are not.

14/65.  Declarations of interest.

None.

14/66.  Co-option of new councillor.

Adelaide Dudman was welcomed to the committee as representative for Badbury on a proposal by Cllr Costigan seconded by Cllr Hill; all in favour.

14/67.  Approval of minutes.

Page 3 (minute 14/61- para 2 of Planning committee report).  Cllr Shaw asked for “… right of way…‘had’ been blocked of…” to be replaced by ‘may have’.

Following this change, the minutes were proposed by Cllr Bates seconded by Cllr Hill; all in favour.

14/68.  Matters arising.

Cllr Rawlings noted there was not any police attending again.B.Cllr Bennett stated that the police were undergoing restructuring, which may impact on their non-attendance.

Page 2 (minute 14/58. – para 1 of Matters Arising).  Cllr Hill distributed a plan of Draycott Road showing the proposed siting of the bus bays and stated that they were to be implemented in about eight weeks time. 

Page 3 (minute 14/62 – Chiseldon Church AGM).  Cllr Hill noted that there was no report on the Church AGM and that it was missing from the July agenda.

Page 4 (minute 14/63 – item 2 of Correspondence). Cllr Hill stated that cheques paid in to some banks were being charged for, and thought that on-line banking should be investigated.  He was surprised that Santander did not currently charge for clearing cheques.

Page 4 (minute 14/64 – AOB). Cllr Brady mentioned that B.Cllr Foley had suggested that the August ward councillor surgery goes ahead.  Cllr Brady was told that this was in hand and that Cllr Hill would be the Parish Council representative.  

Action points.  Cllr Shaw stated that there was no public right of way at 5 Butts Road, but a personal right of way for access to the field beyond the bungalow existed, which the landowner can use. 

In the absence of Cllr Walton it was not known whether he had taken up the issue of speeding vehicles through Hodson with B.Cllr Foley. 

The clerk had not yet written to B.Cllr Bennett asking him to be more timely in supplying information on the North Wessex Downs programmes, but B.Cllr Bennett thought that the Parish Council had been invited to attend a local meeting for the ‘Leader’ Programme.  The clerk stated that the invite might be hidden within the newsletter from NWD.

All other action points had been actioned.

14/69.  Borough Councillors’ report

B.Cllr Bennett had recently attended the inaugural meeting of the Rural Assembly which acts as a sounding board and is a longer-term exercise.

Wiltshire’s fire rescue service is combining with that of Dorset.  There are different levels of meetings planned including some with businesses and with the public.  Dorset has programmes which Wiltshire does not, involving school children in specialist centres in Bournemouth and Weymouth.

B.Cllr Shaw had circulated copies of what he was to report on to councillors and stated that there was no collection of plastics because the lorry had broken down.  Collection of plastics and the uncleared black bins would take place in the next two days.

SBC’s policy for a 20mph speed limit on rural roads is that ‘requests for changes must be prioritised and given the injury record, costs, and availability of funding, the rural roads of Chiseldon  were not identified as a priority’.  However he will continue to press for a reduction in the speed limit.  He has queried the omission of Hodson from the review of rural speed management in Chiseldon and Draycot Foliat.  Cllr Dudman stated that it has been four years since the last review at Badbury in which time it has not been mentioned.  Cllr Shaw pointed out that it is the responsibility of B.Cllr Bennett, not him or B.Cllr Foley. 

He has managed to obtain monies from the S106 Fund held by SBC, for the planned improvements to the Tennis Courts, conditional on Sport England funding being available and the project still going ahead. 

He requested that street names for Badbury Park are suggested to SBC, and the clerk agreed to incorporate an article in the Ridgeway Bell. 

He has requested two weeks’ work from SBC’s ‘hours fund’, to be spent on hedge trimming, path clearing, etc.  SBC has responded quickly to a number of issues regarding street smart, including fly tipping and verge cutting.  An order is to be placed shortly regarding Draycott Road bus clearways with a time scale of up to six weeks for delivery.  The latest agreed date for resurfacing the A346 is 1 August, and B.Cllr Shaw is to check to see if the contra-flow system which was operated before will again be used.  He does not have any details on the resurfacing of the B4005 but said that signage and routing had been decided.  Junction 15 of the M4 was still one of the top priorities for junction improvements.

Andy Brown has offered to speak one evening in September to the Planning Committee and other interested Parish Council members on current planning procedures. 

Cllr Wright asked if anything could be done to move the barrier and release part of the land in Coate for a turning circle to help the Woodbine Terrace residents.  B.Cllr Shaw is to contact Nicola Smith.

14/70.  Finance report.

Cllr Costigan presented the financial report, and stated that there had been no meeting of the Finance Committee and that the payments listings and accounts to date needed to be approved. 

 - Payments listing.  The June list of payments totalled £5,344.37 including VAT of £315.88.   The only significant non-routine payments were £418.40 plus VAT to Peter Newson for electrical work at the Recreation Hall and Pavilion and £60.00 to Burderop Estate, which included the £40 credit reported in May, for rental of Washpool on behalf of WARP .  The electricity charges were based on actual readings, and the charge for the Pavilion at £353.90 plus VAT was deemed high.  The clerk is to speak with CFC.

The payments listing was accepted on a proposal by Cllr Rawlings, seconded by Cllr Purcell; all in favour.

- Receipts and payments.  Income in the totalled £1,674.17 and the expendure outlined above created a deficit of £3,670.20, which reduced  the cumulative surplus for the year to  £7,376.71.  Ringfenced funds were increased by £1,500.00 being the agreed annual amount on WARP to be invoiced by Wilts Wildlife Trust, and the revised total is £50,147.  Unringfenced funds were £26,780.13 – a healthy position.

The receipts and payments was accepted on a proposal by Cllr Hill, seconded by Cllr Rawlings; all in favour.

14/71.  Committee reports.

Environment, General Purposes & Highways.

Cllr Rawlings presented the minutes and stated that it had been agreed that Dave Sharland carries out the necessary repairs to the Chapel roof.  He is commencing work on the 1 August and will take approximately two weeks.  The clerk agreed to put appropriate wording in The RidgewayBell article. 

Cllr Rawlings asked if the committee would approve the placing of a toilet and running water in the Chapel and this was subsequently approved on a proposal by Cllr Hill seconded by Cllr McFadyen; all in favour.  Cllr Rawlings will now get quotes. 

WARP need to fund raise shortly.  Cllr Rawlings has sent an e-mail to SBC and will send a similar e-mail to the Burderop concerning the overgrown footpaths. 

Planning.

Cllr Hill stated that the Downsview issues were subject to a Highways meeting of SBC.

Recreation & Community.

In the absence of Cllr Sunners, Cllr McFadyen presented the minutes and stated that BIOS had produced a very positive report on the progress made at Chiseldon.  Rev Roger Powell is willing to participate in the care for the elderly.

There was confusion over the mini-bus.  The Three Trees Farm Shop intend to get their own transport to ferry personnel to and from the shop, and not rely on the primary school.   Cllr Hill stated that a new bus stop is to be installed outside the Farm Shop on Wednesday 16 July. 

14/72.  Chiseldon Community Plan.

The inaugural meeting was held on 18 June (Cllrs Brady and Purcell and John Legge were not available to attend) and Cllr Hill stated that there was a good discussion.  Cllr Purcell stated that some structure was needed, there were no terms of reference and he was nominated to sit on a committee in his absence.  He did not subscribe to a committee for the sake of committees.  He had fundamentally differing opinions to Cllr Shaw, who is to inquire of SBC on the likely timing of its plan and stated that the Parish cannot specify the type and number of houses on a particular site. 

Cllr Costigan suggested that the clerk propose a number of dates for the next meeting. 

14/73.  WALC.

In the absence of Cllr Walton, the clerk explained that the Chair was looking for volunteer councillors to accompany him to future meetings of the Swindon Area Panel of Wiltshire Area of Local Councils.  Cllr Hill stated that he would be willing to accompany Cllr Walton to the meeting but required more details, which the clerk will provide. 

14/74.  Correspondence.

1.       Letter from John Legge, suggesting the transfer of the funds re the Memorial Hall to the Parish Council.  This is to be discussed at the September meeting.

2.       Emails re archaeological botches over clearance of Badbury Park.  See comment from Cllr Wright under public recess above.

3.       Letter from 10 Downing St about the tax cuts for businesses (doesn’t affect us).

4        Letter from SBC re ethical training provided for councillors.  The clerk is to arrange for training by S Taylor.

5.      Newsletter from BIOS concerning the outreach programme in Chiseldon. 

6.       Email from the Policy Exchange giving details of two keynote speeches made re the current row about Birmingham Schools which will map the education policies for the next election and beyond.

7.       Emailed newsletter from the Historic Towns Forum.

8.       Update from the Payments Council, handed to the clerk by a local resident.

9.       Emailed newsletter from Healthwatch Swindon, which includes several articles.

10.     Newsletter from Came & Co (our insurer).

11.    Catalogue from J Parker Dutch Bulbs (Wholesale seller of horticulture).

12.    Town Crier magazine.

13.    Email from Sovereign Design Play Systems advertising their wares.

MEMBERS BULLETINS.

The new SBC Cabinet has been appointed, and the mayor for 2014/15 is Cllr Teresa Page.

Electors can now register their vote online.  Information slips are available at the reception desk in SBC and at local libraries.

Details of changes to Stagecoach bus services affecting Swindon from 23 June are available.

14/75.  Any other business.

Cllr McFadyen voiced concerns re the Swindon waste facility stated that Marlborough (used regularly by him) were tightening up on the use of its facility.  The public may be stopped and questioned, and the clerk is to make reference to it in his Ridgeway Bell article.  

Cllr Purcell asked for footpaths to be installed in the Ladysmith Road area as the public had a healthy walk to the nearest bus stop and the road is heavily used by HGVs under instruction.  Cllr Shaw stated that S106 monies were tied up to the area around Alexander Park. Ladysmith Road is too far away for the monies, which are the subject of a legal agreement to be used for either a path or a pavement.

Cllr Purcell commented on the aircraft noise, and stated he is willing to visit the operators at Redlands Airfield, and explain that it would be beneficial for the aircraft to vary its flight path.  Cllr Walton needs to give his approval to this approach, and Cllr Purcell will talk to him.  

Cllr Hill warned that Fleming Way is now a ‘buses only’ road, and any other vehicle using it will receive a letter and a fine.

Cllr Shaw felt that a conflict of interests existed in his serving on the Planning Committee of each council – hence his standing down as a member of the Chiseldon Planning committee, as he wants to remain on the SBC Committee. 

The meeting closed at 9.20pm.

Date of next meeting. The next meeting will take place on Monday 8 September 2014 at 7.30pm in the Recreation Hall.  There is no Full Council meeting in August.

Full Council minutes – 9 June 2014

MINUTES of the PARISH COUNCIL MEETING

held on Monday 9 June 2014 at 7.30pm

in the Recreation Hall, Chiseldon

Present:    Cllrs Paul Walton (chair), Keith Bates, Sarah Bowles, Caroline Brady, Margarita Cabrera, Phil Costigan, David Hill, Neil McFadyen, Eric Shaw (also B.Cllr).       

 B.Cllr Fionuala Foley.

Apologies:   Cllrs Peter Purcell, Chris Rawlings, Paul Sunners, Wendy Wright.   

Also in attendance:   Five members of the public. 

John Legge had resigned from the council.

Presentation. 

The chair made a presentation to Mike Bawden and his wife Joyce, in recognition of his service to the Parish whilst a ward councillor. 

Public recess.

John Huntley stated that the SBC grass around the village was looking untidy and needed a cut.  B.Cllr Foley will chase.  Mr Huntley went on to rue the freezing of council tax if services are to suffer. 

14/55.  Police report.

There was no police report available as a member of the Police could not attend.

 14/56.  Declarations of interest.

Cllr Walton –Badbury Park and the housing development proposed at the corner of Hodson Road (if discussed).

14/57.  Approval of minutes.

Page 3 (minute 14/50 para 2- Community Plan).  Sarah Bowles said it was her not Cllr Brady who had stipulated the need for electronic communication with members of the PC and the public.

Page 5 (minute 14/54 AOB).  Cllr Hill stated that he was to submit a date, not an article, for the Annual Parish Meeting to The Ridgeway Bell.

Following these changes the minutes were proposed by Cllr Bowles seconded by Cllr Costigan; all in favour.

14/58.  Matters arising.

Page 2 (minute 14/47 – Borough Councill report).  Cllr Hill asked if there was an update to the travellers on the Chiseldon Firs site, and was told by B.Cllr Foley that large concrete blocks had been put in place and that the situation will be monitored.

Cllr Hill also asked if there was any progress on yellow lining and bus-bays in the village, and B.Cllr Foley stated that it was down to the contractors to decide when the jobs would be done. 

Page 4 (minute 14/51 – North Wessex Downs ‘Leader’ programme).   Cllr Bowles thought that the information given by B.Cllr Bennett was close to or after the deadline.  The clerk is to write to B.Cllr Bennett to ask him if he would be more timely in providing the information.

Action points.  B.Cllr Foley stated that there was no start date mentioned for re-surfacing the A346.

Cllr Shaw thought that a letter of thanks should be written to the Wroughton Health Centre thanking them for their co-operation in siting the notice board temporarily at the Chiseldon Surgery.  The clerk was asked to do this.

Cllr Walton stated that the ward councillors know what is going on re the S106 monies.

Cllr Walton had arranged the removal of the notice boards but the posts have been taken down by the builders, who will re-install them after the building work is finished.

Cllr Hill had passed on details of Greensquare Group to the clerk who had e-mailed for a quote to litter-pick around the parish, and is awaiting their reply.

All other action points had been actioned.

14/59.  Borough Councillors’ report

B.Cllr Shaw stated thatfollowing a meeting with SBC, sections of Butts Road will be resurfaced, not merely potholes filled. 

He stated that the next Commonhead Liaison Group meeting will be on the 10 July, at which B.Cllr Foley will take over the chair from B.Cllr Bawden. 

A check on the remaining S106 monies is needed as the legal agreement stipulated that the amount should be spent in Wroughton which, at the time it was written, included Chiseldon in the ward.

B.Cllr Foley stated that work had been commenced on the inlets into Badbury Park and any closure of the dual carriageway would be at night despite the residents of Coate asking for daytime work.  The decision to close the dual carriageway at night was supported by SBC as any closure in the day would be catastrophic.  There was nothing the SBC could do about the gas/water supply. 

A number of archaeological findings had been made and pressure would be brought on the contractors to arrange their display at a local museum, preferably Chiseldon. 

Cllr Rawlings has stickers re dog fouling.                       

The primary school is to be visited in the next school year, and the SBC officer may be able to do something about the parking problem.

Cllr Hill asked if there is to be a second recycling centre constructed, and asked for the summer time opening hours.  B.Cllr Foley answered that there were no plans at present to build a second recycling centre, and confirmed that the summertime opening hours are 8am to 8pm.  If users want to avoid queuing they can use the camera facility on the website. 

14/60.  Finance report.

Cllr Costigan presented the financial report, and stated that there was no need to approve either the list of payments or the receipts/payments, as this had been done at the Finance meeting on 4 June.

- Payments listing.  The May list of payments totalled £6,481.92 including VAT of £501.30.   The only significant non-routine payments were £1,000.00 to BIOS being the first instalment for the Youth Engagement Programme and £770.00 plus VAT to T H Webb for repairs to the WARP pond.  The clerk’s salary was for three months ending February 2014 and was delayed because there were insufficient funds in the current account at the time.

- Receipts and payments.  Income in the month included the first instalment of the precept plus 50% of the top-up (£2457.00) and provided an excess over expenditure of £12,748.08 which transformed the cumulative deficit for the year into a surplus of £11,044.89.  Ringfenced funds were reduced by spends on the Chapel restructuring, youth activities and on WARP.

- Minutes.  Cllr Costigan is to send the letter of support to the Tennis Club after this meeting, having received comments from the other Finance Committee members. 

- Litterbin.  Cllr Hill and the clerk had discussed the matter and had arranged, with SBC to install a cheaper bin (£145.00 plus installation, compared to the £294.44 plus installation quoted by SBC) on land adjacent to the Chaplins bus shelter.  The Full Council approved the unbudgeted amount on a proposal by Cllr Costigan seconded by Cllr Brady.

- Annual Accounts.  The clerk stated that he had produced the various schedules required and that Cllr Walton would sign where necessary after the meeting.  The Full Council was happy with this.

14/61.  Committee reports.

Environment, General Purposes & Highways.

In the absence of Cllr Rawlings, Cllr Brady presented the minutes and concentrated on the allotment and on WARP. 

Planning.

Cllr Hill stated that there were two meetings of the Planning Committee and the minutes of the meeting held on 5 June would be presented next month.  He stated that there had been a change in the officers, forced by the fact that Cllr Shaw had stood down.  Cllr Hill was elected as chair, and Cllr Rawlings was proposed as vice-chair.  The biomass plant at the Downsview Care Home at Badbury had been withdrawn. 

Cllr Shaw stated that the alleged right of way at 5 Butts Road had been blocked off.  He is to write to the SBC Planner to confirm there is a right of way.

Recreation & Community.

In the absence of Cllr Sunners, Cllr Walton presented the minutes and stated that the football fun-day held on 1 June had been a great success.  The visits by BIOS had been well received and the care of the elderly was taken up by Cllrs Brady and McFadyen. 

Cllr Bates mentioned that the Tennis Club was training more junior members than any other club in the south of England.

Cllr McFadyen listed a map of the parish, all organisations in the parish, achievements of the council, etc, as being required for display by the PC (in an effort to raise awareness of the PC) at the Church fete on 14 June.

14/62.  Chiseldon Church AGM.

In the absence of Cllr Wright, there was no report on the AGM.

14/63.  Correspondence.

1.       Email from Emma Allaway extending an invite from the Police and Crime Commissioner for Wiltshire and Swindon, to a public meeting on Wednesday 4 June from 5.30 pm to 7pm at County Hall Trowbridge.  (Subsequently refused)

2.       Email from Santander outlining the advantages of making the most of accounts with online banking.

3.       Emails from Melissa Cann asking CPC to include the Counselling Directory, a confidential service to help those in distress, on our links to other websites.  (subsequently done)

4        Copies of letters of objection from local residents to the proposed extension at 5 Butts Road, Chiseldon.

5.      Letter from Sheila Martin (Community First) accompanied by a membership renewal form and an article outlining the benefits of membership. 

6.       Bobby Van News, together with a letter asking us to continue supporting the Trust.  Cllr Hill asked when the PC made a donation to the Trust and how many instalments were left, and was told August and one.

7.       Letter and poster from Cathy Martyn, advising the Swindon Home Library Service is now covering the Chiseldon/Badbury area.

8.       Emailed bulletin from North Wessex Downs AONB including several articles.

9.       Advice from The Highways Agency that work will take place on the west carriageway of the M4, between Junctions 14 + 15 from 13/5.   Completion of the work was unclear.

10.     May editions of The Clerk and Clerks & Councils Direct magazines

Cllr Walton added two emails received from Michael Milton and Sarah McGuire regarding the speed of traffic through Hodson.  Cllr Walton needs to take up the issue with B.Cllr Foley.

MEMBERS BULLETINS.

QSS have undertaken work to clean and reseal the paving in central Swindon during May.  What about Chiseldon?

Royal Mail is planning to relocate the Dorcan and Hawkesworth delivery offices to a new site in Swindon.

14/64.  Any other business.

Cllr Cabrera asked if the website was open to the public and was told it was not.

Cllr Hill asked if the council is minded to have another village party, and was told in September.  He asked if we were going to close again this year, and August was mooted as being the most suitable month.  The only change with to regard to buses affecting Chiseldon on the 23 June is that the 18.10 service from Swindon will terminate at Chiseldon. 

The Borough Council Surgeries will have the following Parish Council representatives;

5 July  -  Cllr Brady;   6 September  -  Cllr Hill;  4 October  -  Cllr Rawlings;   1 November     -  Cllr Costigan;    6 December   -  Cllr McFadyen.

There is to be no surgery in August as the PC will not operate.

The meeting closed at 8.53pm.

Date of next meeting. The next meeting will take place on Monday 14 July 2014 at 7.30pm in the Recreation Hall.

Full Council minutes – 12 May 2014

MINUTES of the PARISH COUNCIL MEETING

held on Monday 12 May 2014 at 7.30pm

in the Recreation Hall, Chiseldon

Present:     Cllrs Paul Walton (chair), Keith Bates, Sarah Bowles, Caroline Brady, Margarita Cabrera, Phil Costigan, David Hill, John Legge, Neil McFadyen, Peter Purcell, Chris Rawlings, Eric Shaw, Paul Sunners, Wendy Wright.       B.Cllr Fionuala Foley.

Apologies:      B.Cllrs Andrew Bennett, Mike Bawden.       Also Rory Draper.

Also in attendance:   Six members of the public.

Public recess.

John Huntley stated that the grass cutting in the village was noticeably less frequent and that it is not being given a decent cut when mown.  B.Cllr Foley is to chase.

14/43.  Co-option of new councillors.

Cllrs Walton and Hill had interviewed Ms Margarita Cabrera and Mr Peter Purcell, and judged them both to be good candidates.  Accordingly they were proposed for acceptance by Cllr Hill, seconded by Cllr Shaw; all in favour.

14/44.  Declarations of interest.

Cllr Walton –Badbury Park; Cllr Purcell – agricultural land at Cambrai Road

14/45.  Approval of minutes.

Cllr Hill asked why the minutes had to be marked ‘draft’ as the watermark obliterated some of the words, and Cllr Sunners added that they may be advertised (wrongly) before being approved at the following respective committee meeting. The answer given re the watermark was that it was inserted by the clerk’s stand-in.  B.Cllr. Foley stated that the Borough Council did exactly the same as the Parish Council, and councillors were told that the Parish Council would carry on as usual. 

Page 4 (Minute 14/38 – Finance report). Cllr Bowles pointed out that she had said that the Tennis Club was ‘very ambitious and probably unrealistic with respect to its income’. 

Page 6 (Minute 14/42 – Any other business).  Cllr Bowles stated that her name was wrongly quoted in the minutes and should be Cllr Wright.

Following these changes the minutes were proposed by Cllr. Hill seconded by Cllr. Rawlings; all who were at the meeting in favour.

14/46.  Matters arising.

Page 1 (Minute 14/31 – Police report).  Cllr Sunners stated anyone seen with a firearm or catapult should be reported to the police using telephone number 101.

Page 2 (Minute 14/34 – Matters arising).   Cllr Walton stated that in view of Mrs Lacey’s stand regarding the fencing around agricultural land bordering Cambrai Road, he was

holding fire on arranging a meeting between her and Robert Cooper.  Cllr. Purcell agreed with this decision.

Action points.  Cllr Wright had not brought her notes along to the meeting, therefore would not give her update on the Parish Church AGM. 

Cllr. McFadyen had not e-mailed B.Cllr. Foley regarding vehicles parked on grass verges at Windmill Place. 

Cllr. Rawlings had not submitted an article to the Ridgeway Bell regarding dog waste and Speedwatch.

Cllr Walton had not considered putting pressure on SBC for S106 monies or the bid for S106 monies to be funded out of Badbury Park.

Cathy Martin (who stood in for the clerk) had not e-mailed the Ward Councillors regarding the amount of signage outside the patriots nor speed of traffic.  The clerk is to send a message of thanks to her.

All other action points had been actioned

14/47.  Borough Councillors’ report

B.Cllr Foley needs photos to be taken of the signage outside the patriots Arms.  A planning officer will check the rules and will prevaricate.  Cllr Walton is to chase.

B.Cllr Foley produced signs regarding a need to clear up dog waste.  The clerk is to incorporate a section into his Ridgeway Bell report. 

The Post Office is going ahead in Chaplins thanks to B.Cllr Foley who used her contacts to get a Certificate of Lawfulness issued quickly. 

The developers at Badbury Park used the wrong entrance onto the site, which was not accepted by local residents or the SBC.  Cllr Wright thanked B.Cllr Foley for her prompt action which resulted in lorries using the correct entrance.

Alterations to the plans made by the hairdressers will be consulted as will 5 Butts Road. 

The car parking at the Primary School has resulted in £10,000 being secured by SBC.

Travellers have moved on the Chiseldon Firs site and have been visited by the police.  B.Cllr Foley will keep Cllr Walton in the loop.

SBC do not enforce the parking on verges by vehicles, and B.Cllr Foley is to meet Cllr Rawlings on Thursday and will discuss it further. 

Cllr Hill asked the date for resurfacing of the A346, and B. Cllr Foley will ask the Highways Department for an up-date.

14/48.  Finance report.

Cllr Costigan presented the financial report as vice-chair of the Finance committee. 

- Payments listing.  The April list of payments totalled £2,036.17 including VAT of £305.32.   The only significant non-routine payments were £266.60 plus VAT to Safe & Sound for supplying and fitting seats, etc to the swings and £114.00 plus VAT to Certex for ropes at the adventure course at the CVPA.

The payments were approved on a proposal by Cllr Rawlings, seconded by Cllr Hill; all in favour.

- Receipts and payments.  Income in the month of £335.00 compared with the expenditure listed above, creating a deficit during the month (and cumulatively) of £1,701.17.   Increased ringfenced funds of £50446.91 left unringfenced funds at £17402.25. 

The receipts and payments were approved on a proposal by Cllr Rawlings, seconded by Cllr Hill; all in favour.

Cllr Walton had made a statement on the Tennis Club at the Recreation meeting, which he opposed at the Finance committee.  It was agreed there is to be a combined meeting of Finance and Recreation on Wednesday 4 June.  The clerk is to confirm the date and prepare the agenda for issue.  The Tennis Club lease is to be read before the meeting.

14/49.  Committee reports.

Environment, General Purposes & Highways.

Cllr Rawlings presented the minutes, and stated that a new litter bin was required at the bus stop near Chaplins.

The notice boards outside of Chaplins needed to be removed by 20 May (Cllr Walton to arrange) and Cllr Shaw is to negotiate with the surgery regarding their temporary replacement.

Cllr Walton is to review the three quotes for work on the Chapel Roof as a matter of urgency, and refer back to Cllr Rawlings accordingly. 

On the subject of WARP, Cllr Costigan asked what made up the £1,500 pa funding of the Wiltshire Wildlife Trust and was told that it would be general maintenance.  Cllr Bowles questioned involvement of the Primary School, and Cllr Shaw mentioned the risks involved.  Darren Sweeney is on the WARP Committee and still takes young children to the site.  Cllr Sunners voted that £1,500 should be approved.  This was proposed by Cllr Rawlings and seconded by Cllr Costigan; all in favour.

Cllr Bowles thought that the word parish should be mentioned rather than village when talking about litter pick, as Hodson would become involved if that were the case.  Cllr Hill proposed that the litter picker for Redrow/Persimmon should be approached for a quote for the Parish.  The Clerk is to approach Countrywide for a quote for litter pickers.  Cllr Rawlings is to organise a further litter pick.

Planning.

Cllr Shaw presented the report and stated that there were contentious issues regarding the hairdressers in the High Street, Downsview Care Home Badbury and 5 Butts Road which will be discussed a public meeting on the 14 May. 

Recreation & Community.

Cllr Sunners presented the minutes and stated that Chiseldon Football Club was very successful both on and off the pitch.

14/50.  Community Plan.

Cllr Legge stated that former Cllr Grubbs plan was over optimistic.  His view was that we should up-date the 2004 statement.  Cllr Shaw thought the new plan should reflect the SBC view, and recommended a return visit by Phil Smith, accompanied by Dale Heenan.  Cllr Walton stated that we need input and support from the public and that a public meeting was necessary. 

Cllr Shaw stated that SBC can throw the plan back and any money spent will therefore be wasted.  Cllr Brady stipulated the need for an electronic communication with members of the parish Council and members of the public.  Cllr Walton stated that it is in the interest of the parish to produce a plan, and will get copies of the 2004 Parish Plan e-mailed electronically to all councillors.

Cllr Walton set the date of 19 June in the Chapel at 7.30pm for the initial meeting to be held.

14/51.  North Wessex Downs ‘Leader’ programme.

Cllr Hill declared that the programme was dead as the closing date had been passed.

14/52.  Marlborough Railway Station.

Cllr Hill stated that the new railway station is due to be completed by 2017/18 and that there will be a bus link between Swindon and Marlborough, which if it comes to fruition will impact favourably on Chiseldon.

14/53.  Correspondence.

1.       Email from Ian Willcox (SBC Democratic + Legal department) giving clarification of wording contained in the existing Parish Charter + Planning Protocol, which referred to ‘Goods Vehicle Operators Licenses’ and a commitment to notify parishes directly where notification had been received.  This was not been the case in some instances.

2.       An enewsletter from Community First, which contains links to a number of articles.

3.       The spring 2014 issue of ‘Parish Matters’ from Came + Co.

4.       Extracts from the Purton and District village magazine (handed in by a resident), which includes a mission statement of the Purton Parish Council. (maybe we should issue something similar…)

5.       Sales literature from Proludic (playground equipment), addressed to Cllr Walton.

6.       Food bank initiative at Wroughton.

MEMBERS BULLETINS.

The running of the Arts Centre, including the local library, has been handed to Wyvern Theatre Ltd for the next 10 years.  No changes are foreseen.

Additional buses will run on a number of Thamesdown routes (from 6 April) including an extension to Service 15 which will call at the new Waitrose store at Wichelstowe.  For details, ask for sight of issue 707.

Sally Rhind-Tutt, my main contact on matters of members’ interests, etc has retired from SBC, and there have been changes of clerks at Haydon Wick and Stratton.

Over 8,200 subscribers have signed up for the optional paid-for green waste service.

14/54.  Any other business.

Committees:

Cllr Rawlings desired to resign recreation and join Planning was approved on a proposal by Cllr Shaw seconded by Cllr Bowles; all in favour.   The committees comprise:

            Environment       Finance           Planning                    Recreation

1          K Bates                  S Bowles          P Costigan                  K Bates

2          C Brady                 C Brady            D Hill                             S Bowles

3          M Cabrera           M Cabrera     P Purcell                      C Brady

4          D Hill                       P Costigan     C Rawlings                 N McFadyen

5          N McFadyen       D Hill                 E Shaw                          P Purcell

6          C Rawlings           P Walton         P Walton                      P Sunners

7          E Shaw                                                  W Wright                      P Walton

8          P Sunners                                            Also J Legge (for         W Wright

                                                                              Community Plan only)  

These were proposed by Cllr Hill and seconded by Cllr Bowles; all in favour.

Cllr Hill is to submit an article to the Ridgeway Bell asking for the annual public meeting to be publicised; the home library service requires volunteers; after 23 June all bus services will change and Cllr Hill will update the full council when details are known.

Cllr Walton requested that volunteers are required to join the council.

The meeting closed at 9.20pm.

Date of next meeting. The next meeting will take place on Monday 9 June 2014 at 7.30pm in the Recreation Hall.

 

Full Council minutes – 14 April 2014

MINUTES of the PARISH COUNCIL MEETING

held on Monday 14 April 2014 at 7.30pm

in the Recreation Hall, Chiseldon.

Present:           Paul Walton (Chair), Sarah Bowles, David Hill, John Legge, Neil McFadyen, Chris Rawlings, Eric Shaw, Wendy Wright.

Borough Cllr     Mike Bawden.

Public:             5 members.

Police:             PC Rory Draper, PCSO Emma Turner.

Minutes:           Mrs Cathy Martyn.

Apologies:        Keith Bates, Caroline Brady, Phil Costigan, Paul Sunners.

                       Ward Cllrs: Andrew Bennett, Fionuala Foley.

                       Clerk: Dave Thomas.

Public Recess.

John Huntley asked if there were any byelaws relevant to the amount of signage outside the Patriots Arms as the large number of signs and banners was very distracting for drivers. The Police were unsure of the position. Borough Cllr Bawden asked the Parish to email both himself and Cllr Foley and they would look into it.

14/30. Co-option of new Councillor.

The Chair had interviewed prospective candidate Neil McFadyen and commended him to the Council. Proposed by Cllr Paul Walton, seconded by Cllr Eric Shaw, Neil McFadyen should be co-opted as a parish councillor; all voted in favour, the motion was carried unanimously. Neil McFadyen joined the meeting.

14/31. Police Report.

Inspector Saunders had moved on and a replacement had been appointed. PC Draper would inform the Parish as soon as the replacement was formally announced and would introduce that person at a future meeting. Sergeant Conway would be acting up for the following month.

A cat had been shot on 28th March and had had a leg amputated. The Police were concerned that more animals or people could be injured if a firearm or air rifle was used inappropriately again. If people saw anyone with a firearm or air rifle in an inappropriate place, they should report it immediately to the Police.

The previous weekend a member of the public had reported someone trying to set fire to the postbox outside the shop on New Road at 4.30am. The Police had picked up four individuals and their enquiries were ongoing. The public needed to be vigilant of anyone who was around at unusual times of the night/early hours of the morning and report it if appropriate. The Post Office was aware of the situation. If there was no damage the crime would probably be downgraded to attempted arson.

Speedwatch was going from strength to strength. PC Rory Draper thanked members for their hard work. The Police were starting to visit the drivers concerned and make them aware of their manner of driving.

Both the Police and the Ward Councillors were aware of the chaos caused by inappropriate parking which continued to cause congestion around Chiseldon Primary School at The Orchard and Castle View Road towards The Green. The Police had some ideas to try to combat this whilst being aware of the impact on both the local community and parents who needed to use their cars to collect their children.

Crime trends with effect from 1st March 2014:

Burglaries generally: only one had been reported in Chiseldon. This was a high value theft of bikes and tools. This number was an improvement from 2013 and early 2014. The Police asked everyone to ensure that their security was appropriate.

Criminal Damage: there had been one incident at Badbury.

Thefts: there were 9 reported thefts. Although this trend appeared higher than previous years, the figures had been artificially inflated by the 5 thefts which related to Chiseldon Service Station, an on-going problem. There had also been another theft of lead from the Parish Church, this time from the boiler room. The Police were aware of a particular individual and their associates and their enquiries were on-going. The disposal of scrap metal had recently been updated in relation to legitimate dealers. A force-wide operation was underway with the Police working in partnership with Trading Standards.

The Chair thanked the Police for attending. The Police left the meeting at 7.55pm.

14/32. Declarations of Interest.

Cllr Paul Walton declared an interest in the minute relating to Commonhead.

14/33. Approval of Full Council Minutes.

Proposed by Cllr Rawlings, seconded by Cllr Bowles, the minutes of the meeting held on 10 March 2014 should be approved, all voted in favour, the motion was carried.

14/34. Matters Arising.

Min 14/20: The Neighbourhood Plan would go to May’s meeting for discussion as an agenda item.

Min 14.23: The email from Dale Heenan relating to the powering of every house in Swindon by renewable energy had not been received. The Chair was still trying to arrange a meeting with Robert Cooper regarding the proposal to erect a fence around agricultural land at Cambria Road.

Min 14.24: The path from Alexandra Park to the top of Brimble Hill included a small stretch to enable the residents from The Barns to access the postbox. Cllr David Hill would email Cllr Bennett to get an update on the rubbish dumped behind bus shelter.

Min 14.26: The electric stapler for the Ridgeway Bell had been purchased. The Chair had met with Roger Powell and members of the Parochial Church Council. Work on the continuation path was due to start at the end of May. The Parish Council would buy and supply the materials. The work would be carried out by the Community Payback Team.

Min14/29: The flyer to encourage residents in Badbury, Ridgeway View and Draycott Foliat to join the Parish Council had gone to print.

Cllr John Legge arrived at 8pm.

14/35. Borough Councillor’s Report.

School Parking: Other schools had exactly the same problem. Borough Cllr Bawden was pleased to note the Police had initiatives to try to tackle the issue.

A346: work was due to begin late Spring, early Summer.

Information from strips in New Road: the data collected was as expected. The reduction in the speed limit had been successful in reducing speed. The Parish Council was concerned that traffic was going faster rather than slower on the entrances into Hodson Road and New Road. Borough Cllr Bawden asked that the Parish Council should email both himself and Cllr Foley about this concern as money might be available in the new financial year.

Planning application by Hannick Homes on land behind Marlborough Road, Wroughton: the planning officers were waiting for the highways officers to make their decision. Borough Cllr Bawden stressed it was important that Chiseldon Parish Council put pressure on Swindon Borough Council for s.106 funding in respect of the additional through traffic which would be generated by the development if it went ahead.

Evening Advertiser Traffic Order 2257: The Parish Council raised concerns on behalf of residents in Turnball who were worried that traffic would be diverted for a lengthy period of time through narrow roads which were unsuitable. Borough Cllr Bawden advised the closure was necessary to allow essential maintenance works to be carried out but he would discuss residents’ concerns with the Traffic Order Officer.

Borough Cllr Bawden agreed to discuss the yellow lines and bus gates for Draycott Road with Borough Officers to find out when the work would be carried out.

Borough Cllr Bawden asked Cllr Rawlings to email himself and Cllr Foley with details about the new Speedwatch signs so that they could discuss the issue with officers; whilst the signs were standard in Wiltshire; it was unknown whether Swindon had also agreed to allow their use. Devizes had confirmed the signs were being made but none had yet been been received.

Burderop Barns: The planning department and residents were moving towards a satisfactory conclusion to site the sheds on land to be taken from the field.

Planning application regarding the hairdressers: Borough Cllr Bawden asked the Parish Council to consider this in relation to planning reasons. Borough Cllr Foley hoped to be at the Parish Council’s Planning Committee meeting on Wednesday. The Parish Council explained that the hairdresser was the only local organisation to make wigs for cancer patients. Borough Cllr Bawden confirmed that the ward councillors would support a request that the decision on this application should go to SBC Planning Committee.

The Chair thanked Borough Cllr Bawden for attending and for offering to stay on to discuss the agenda items relating to Commonhead and the 99 year leases of SBC’s sports facilities which the Parish Council agreed to bring forward for discussion.

14/36. Commonhead Minutes.

Cllr Hill drew the Council’s attention to the minutes of the Commonhead Liaison Group meeting held on 11 December 2013. There was another set of plans in for 1st May. The highway entrances had been signed off. Persimmon and Redrow must appoint a contractor to do work on the junctions by 17th April 2014. Residents were still keen that the through road should be blocked off. The archaeological survey was going ahead. Both the Richard Jefferies Museum and Chiseldon Museum could have claims to the small finds. Borough Cllr Bawden advised it was important that Commonhead kept moving and delegating decisions to the planning department had worked well with Wichelstowe.

14/37. 99 Year Lease of SBC’s sports facilities.

Borough Cllr Bawden advised that local governments were under huge financial pressure therefore the decision had been taken to outsource the larger leisure centres (Croft and The Link Centre) and golf courses. Expressions of interest had already been received. SBC had no current plans to go out to the marketplace on Lydiard, Stanton or Coate. The councillors for Dorcan had identified £650,000 of s.106 money in Commonhead for sports facilities and Chiseldon Parish Council should consider urgently whether it wanted to bid for any of that money.

The Chair thanked Ward Cllr Bawden for attending. Cllr Bawden left the meeting.

The Parish Council unanimously agreed that it should respond to the letter from Cllr Junab Ali about the Labour Group’s position on the outsourcing of leisure and golf services to a private provider. Members noted that the professional advice made available indicated that a 99 year lease was a minimum requirement as the cost of repairs and maintenance was so onerous as to make a 25 year lease financially unviable. The Parish Council unanimously agreed to respond to the letter by stating that it supported whatever agreement would be necessary to make any of those centres financially viable and attractive, to secure a sale of those assets for the financial benefit of the Borough.

14/38. Finance Report.

This was presented by the Chair.

Payments Listing.

The March list of payments for approval totalled £4,300.35 including VAT of £404.03. Proposed by Cllr Legge, seconded by Cllr Rawlings, the list of payments for March 2014 be approved as presented, all voted in favour, the motion was carried unanimously.

Receipts and Payments.

The Council noted unringfenced funds of £30,353.42 was a healthy position to be in.

Proposed by Cllr Legge, seconded by Cllr Rawlings, the Receipts and Payments should be approved as presented, all voted in favour, the motion was carried unanimously.

Expenditure Detail to 31st March 2014.

The Council noted the overspends which had been agreed at committee. The electrician’s work was being carefully monitored as it was already over budget.

Proposed by Cllr Rawlings, seconded by Cllr Hill, the Expenditure Detail for the Year to 31st March 2014 should be agreed as presented, all voted in favour therefore the motion was carried unanimously.

Proposed by Cllr Hill, seconded by Cllr Rawlings, the bus shelter cleaning and maintenance budget should be increased for 2015-16 financial year, all voted in favour, therefore the motion was carried unanimously.

Minutes of the Finance Committee meeting held on 27th March 2014.

Min 14/12: Cllr Bowles pointed out she had not said ‘the Tennis Club was too ambitious’ but that it was ‘very ambitious and possibly unrealistic’.

The Parish Council had some discussion over members’ understanding of what had been agreed at the Finance Committee meeting in respect of the Tennis Club. It was agreed to set aside this minute until Cllr Sunners attended to give his recollection as the discussion about the £2,000 rent had not been minuted.

Cllr Walton reported that the Club had been successful in its bid for a grant for £35,000 for the tennis courts.

Members asked for a breakdown of how much the Tennis Club was costing the Parish Council each year. Members also asked for details of the Parish Council’s responsibilities under the lease.

Members considered that the current child membership fee of £5pa could well be unrealistic given the Club’s responsibilities and outlay. It was unanimously agreed to ask the Club to attend and make representation at a future meeting.

14/39. Committee Reports.

Environment, General Purposes and Highways.

Cllr Rawlings presented the minutes and advised that an estimate for repairs to the Chapel roof had been received and would be discussed at the next committee meeting.

Following an email from Borough Cllr Foley, it was agreed to put an article into the next edition of The Ridgeway Bell that the Parish Council spends a large amount of money every year for the dog waste bins and there was no excuse for dog owners not to use them. It was also agreed to reiterate the need for more Speedwatch volunteers.

Planning.

All the planning matters had already been discussed under previous minutes.

Recreation and Community.

Most items had already been covered. The gate posts would be done in April. The Clerk would be asked to write a letter to the owners of no1A asking them to reinstate the grass verge.

It was agreed that as residents visiting the Chapel were bothered by the large number of flies, the fumigation needed to be brought forward as soon as possible.

14/40. North Wessex Downs ‘Leader’ Programme.

This information had not been received so it was resolved to discuss it at the next meeting.

14/41. Correspondence.

Letter from NSPCC asking for a donation.

An emailed letter (to Cllr Sunners) from the Historic Towns Trust.

The resignation letter from Bill Bishop.

Paper from David Dewart re solar panels (emailed to Cllrs Shaw, Sunners, Walton).

A paper from Stuart McKellar giving an update on Superfast Broadband (emailed to Cllrs Costigan and Walton).

A paper from Andrea Barrett (Localities Officer) giving an update of Localities as at March 2014.

Email from Ian Wilcox setting out the current rules on Operators Licence Applications.

Enewsletter from Healthwatch Swindon.

Ebulletin from North Wessex Downs which included an update on grants available, the new communications officer and events.

Sales literature from Proludic and Sovereign (both playground equipment), Amethyst (horticulture suppliers) and Glasdon (street furniture).

March issues of The Clerk and Clerks & Councils Direct.

Members Bulletins.

Five developers had been shortlisted for development of the next phase of the Wichelstowe project to build 3,700 houses.

Borough Cllr Mike Bawden had announced he would not be standing in the local elections on 22 May for health reasons.   A timetable of proceedings had been published for the local elections.

Phase 2 of the integration of SCS with SBC was successfully completed on 1April.

The public could comment on the proposals to transfer the sports facilities to external operators. Comments should be made in writing (preferably by email) to LandCChangeprogramme@swindon.gov.uk.

14/42. Any Other Business.

Cllr McFadyen asked whether anything could be done about the vehicles parked on the verges at Windmill Piece. SBC would not take any action unless the parking fell within the remit of Housing and then it would depend on the wording of the tenancy agreement. It was best to contact Borough Cllr Foley and ask her to approach the Cabinet Member who would contact the Borough Officer and ask them to carry out a site visit.

Cllr Hill advised the Parish Church AGM was on 22nd April at 7pm. Cllr Bowles was already attending and would report back to the Parish Council. Also Stagecoach bus fares had increased with effect from 13th April. This was the first fare increase in 3 years.

The meeting closed at 9.10pm.

Dates of next meetings:

AGM: Monday 12th May 2014 at 7pm in the Recreation Hall.

FC: will follow the AGM at approximately 7.30pm, also in the Recreation Hall.

Annual Parish Meeting: Friday 30th May (provisional date) at 7.30pm in the Recreation Hall.

Full Council minutes – 10 March 2014

MINUTES of the PARISH COUNCIL MEETING
held on Monday 10 March 2014 at 7.30pm
in the Recreation Hall, Chiseldon
 Present:     Cllrs Paul Walton (chair), Keith Bates, Sarah Bowles,    David Hill, John Legge, Chris Rawlings, Paul Sunners, Eric Shaw,     Wendy Wright.

                        B.Cllrs Mike Bawden, Andrew Bennett

Public:            Five members.

Apologies:       Cllrs Caroline Brady, Phil Costigan    B.Cllr Fionuala Foley

Bill Bishop and Malcolm Grubb had resigned.   

Public recess.

John Huntley asked if there was any update on the cutting of the hedge in New Road (in front of the houses built in John Alder Close), and was told by Cllr Rawlings that the job was to be done this week.

14/20.  Election of vice chair.

Cllr Walton proposed that the decision be left until the AGM in May, as he intends attending the April meeting and saw little point in electing a vice chair for one month, effectively.

Cllr Sunners viewed the post as strategic and stated that there should be more long-term thinking.  Cllr Hill stated that the Neighbourhood Plan (which was to have been undertaken by former Cllr Grubb) was very necessary.  Cllr Walton gave his view on the cost of producing a full Neighbourhood Plan, and the numbers of new-build houses not being that great.  He pointed out that Chiseldon is in the AONB, which provides protection from indiscriminate building, and cited the proposed social housing in New Road as an example.  As such CPC should concentrate on a scaled-down version, akin to the Parish Plan produced in 2004.  Cllr Sunners stated that he was happy to delay the Plan, but would like to know where the other parishes are with theirs.  Cllr Walton said that South Marston was completed and cost in the order of £70,000.  B.Cllr Bennett stated that the plan for Wanborough was more likely to cost £6 – 7,000.

B.Cllr Bawden agreed there was no pressure on Chiseldon, especially when compared to South Marston, Wanborough and Liddington (the Eastern Villages).  B.Cllr Bennett gave a résumé of plans and how they work.  Cllr Legge stated that he was in possession of papers, including Malcolm’s proposals, which he will bring to the next FC meeting to bring councillors up to date.

 14/21.  Declarations of interest.

Cllr Walton – Commonhead (Badbury Park).

14/22.  Approval of minutes.

Page 1 (Public recess – para 1).  Cllr Bates pointed out that ‘is’ had been omitted between “it” and “dependent”.

Page 1 (Attendances and apologies).  Cllr Bates stated that … “at” Lynn’s home should read ‘to’.

Page 2 (minute 14/13 – Approval of minutes).  Cllr Shaw corrected the minutes which read “2013/14 monies should be paid in two instalments” to ‘2014/15…’.

Page 2 (minute 14/14 – Matters arising).  Cllr Sunners corrected the minutes which read   “… every council house in Swindon will be…” …to every house in Swindon…”

Page 3 (minute 14/15 – Borough Councillors’ report).  Cllr Shaw suggested the term for drainage cuts is “grips”. 

Following these changes, the minutes of the meeting held on 10 February were approved on a proposal by Cllr Bates, seconded by Cllr Shaw; all who attended the meeting in favour.

14/23.  Matters arising.

Page 1 (Public recess – para 2).  B.Cllr Bennett stated that nothing could be done to stop the erection of fencing around agricultural land at Cambrai Road.

Action points.  Cllr Sunners will contact Dale Heenan to resend his email re the powering of every house in Swindon by renewable energy, (Cllr Sunners had inadvertently deleted it from his system), and will then forward it to all councillors.  B.Cllr Bawden thought the statement to be worthless, as private householders cannot be forced to convert to renewable energy.

Cllr Walton had spoken with Robert Cooper re the fencing of agricultural land at Cambrai Road, but had not progressed the matter further.

All other action points had been actioned.

14/24.  Borough Councillors’ report

B.Cllr Bawden Thanked B.Cllr Foley for looking after things so well during his illness. 

A planning application had been received by SBC regarding the building of over 100 houses in Wroughton.  CPC was encouraged to register its interest as there may be S106 monies available to spend on the roads in Chiseldon.  He was informed that registration was already in place.  Also, SBC had been consulted on regarding the erection of sheds at Burderop Barns.  The Planning Committee is to recommend the granting of applications to build at Badbury Park at its meeting on 11 March.

The contractors who had worked on the resurfacing of the A346 had accepted liability for sub-standard work and will resurface again, but not before June 2014.  The step in Draycott Road will be repaired this week.  The parking of vehicles on grass verges is a Borough-wide problem, and Chiseldon verges were in a queue because of the number of verges affected.

Cllr Rawlings asked when the solution to the problem of water from New Road running down Baldwin Close would be undertaken.

B.Cllr Bennett stated that a re-application was expected regarding 33 Meadow Way, and that Ms McCabe feels it will again be refused.

A person from AONB is willing to meet with councillors and discuss the problems associated with a neighbourhood plan (or equivalent).

Cllr Hill mentioned the rubbish being dumped behind the bus shelter in Marlborough Road, and B.Cllr Bennett will follow it up.  Cllr Legge stated that Dayhouse Lane was becoming a tip, and Cllr Sunners referred to the growing problem of graffiti.  Cllr Bates related his recent experience of rubbish left by the recycling team in Norris Close.

14/25.  Swindon Libraries strategy.

A paper on the strategy had been circulated to all councillors.  Cllr Shaw stated that the strategy hardly mentioned the parishes.  Residents of Chiseldon would have difficulty in

accessing the strategy if they were not connected to the website or they had no car to travel to the library in Wroughton. An aging population was reliant on an accessible library service, and the clerk was directed to submit an article in the April edition of The Ridgeway Bell, asking readers to complete the associated questionnaire.

The chapel currently has empty racking installed awaiting books from the West Swindon Library.  The facility is intended to supplement the mobile library service and will be open during the times the clerk is manning the building.   At present the thinking is to issue the books on a ‘trust’ basis, thereby precluding the need for someone to register and chase up non-returns.

Cllr Hill gave his views on using second-hand vehicles when the time comes, and providing a less frequent service.  B.Cllr Bennett stated that there was no threat to the mobile service for 18 months.  Cllr Hill asked if a decision will be made at the SBC Cabinet meeting.

14/26.  Finance report.

As a consequence of Cllr Grubb’s resignation, and the absence of Cllr Costigan, the clerk presented the financial report. 

- Payments listing.  The February list of payments totalled £1,853.41 including VAT of £242.84.   The only significant non-routine payments were £250 to Oakley Tree Services for removing two trees at the chapel; £163.70 plus VAT to Glasdon for a new waste bin to be sited at the Recreation Ground and £1,009.70 plus VAT to Newson for electrical condition reports and PAT testing at each of the Council’s buildings. 

The payments were approved on a proposal by Cllr Shaw, seconded by Cllr Rawlings; all in favour.

- Receipts and payments.  Income in the month of £1,118.24 compared with the expenditure  listed above, creating a deficit during the month of £735.17, which transformed the cumulative surplus into a deficit of £581.88 and reduced total cash funds to £71,554.26.   Ringfenced funds of £39,571.91 left unringfenced funds at £31,982.35. 

The receipts and payments were approved on a proposal by Cllr Shaw, seconded by Cllr Rawlings; all in favour.

Applications for funding.  Nick Swannell made a case for funding assistance from The Jubilee Fund for a continuation path to be constructed at the Holy X Church.  Cllr Walton is to quote for materials, for a path stretching into SHCMG and the labour is to be provided free of charge by members of HM Prisons.  The application was approved in principal on a proposal by Cllr Rawlings, seconded by Cllr Bates; all in favour.

A case was presented for an electric stapler for the Ridgeway Bell, costing £375 plus VAT.  Cllr Walton stated that the monthly magazine is of benefit both to the PC and the community, and should be encouraged.  The application was approved on a proposal by Cllr Legge, seconded by Cllr Hill; all in favour.  The clerk is to order the machine, and will loan it to the editor of the RB in order to recover the VAT.

14/27.  Committee reports.

Environment, General Purposes & Highways.

Cllr Rawlings presented the minutes, and stated that next of kin details of headstones judged to be unsafe would be written to.

The chapel roof was getting worse, having lost some slates recently, and at least two quotes will be needed for its repair.

SBC had completed a number of jobs on the highways.  A quote of £98 plus VAT had been accepted from SBC for removal of graffiti in the bus shelter at Hodson Turn.

Certain items in the chapel, including a bench, surplus tables and the memorial tablet, are to be re-housed to make space for the library shelving.

Cllrs Rawlings and Hill were thanked for distributing the recycling boxes.

Planning.

Cllr Shaw presented the planning status, there having been no committee meeting in February, and he will be attending the SBC meeting regarding the application to build at Badbury Park (Commonhead) tomorrow. 

The hairdresser will be re-applying for planning permission.  If it is refused again, Chiseldon may lose the facility.

Cllr Shaw pointed out an error in the Planning status – the spelling is Ypres, not ‘Ypers’

Recreation & Community.

Cllr Sunners presented the minutes and stated that Newsons had completed an electrical condition report on the four properties, and that certain work was necessary in order to gain certification.

BIOS had problems with the van and as such the official launch was postponed to 22 April.

John Durston had approached the PC about the possible removal of a tree behind the pavilion to allow him to replace a section of fencing.

Representatives from the Tennis Club will attend the next Recreation committee meeting.

14/28.  Correspondence.

1.       Extract from Lydiard parish magazine announcing the “what’s on” weekly slot on 105.5 FM on the local radio.  Publicity of an event can be booked by dialling 611555 or by visiting www.swindon1055.com.  The broadcast is Thursday 2 – 3pm, repeated on Saturday 2 – 3pm.

2.       An emailed ‘healthwatch swindon’ newsletter.

3.       The resignation letter from Malcolm Grubb. Cllr Walton had written a letter to Malcolm and had presented him with two bottles of wine.

4.       An email from Ben Gristwood of BGG Garden and Tree Care, based in Faringdon asking to quote for grounds maintenance.  Replied saying that we are tied into Countrywide until 2016.

5.       First quarterly newsletter for 2014 from the Payments Council, passed to the PC by a resident.

6.       Letter from IAC Ltd, based in Wells, Somerset, asking to quote for their internal audit & compliance work.

7.       Newsletter from Came + Co. (insurance brokers).

8.       Enewsletter from Community First, with links to many topics, including village halls training evening, community transport website, etc.

9.       Sales literature from ‘Spogo’ (sport + fitness) and ‘Kompan’ (playground supplier).

MEMBERS BULLETINS.

Questionnaire on Swindon’s library strategy (see minute 14/25 above).   A man from Swindon Libraries has supplied and erected two racks, in the old chapel, Butts Road.  All we are waiting for is the books!

Gorse hill PO is being moved to the Co-op, 118 Cricklade Street, hopefully in April 2014.

Outline planning applications have been lodged for development of land at South Marston and Rowborough (phase 1 of the site known as the Eastern Villages).  The application proposes up to 2,380 homes, plus mixed-use centres, etc.

The flooding of sewers is a real problem, and Thames Water is aware of the danger and is dealing with numerous cases.  However it is not responsible for ground water, river flooding or surface water problems, which fall under the local authority and the Environment Agency.  Further information can be found on websites www.thameswater.co.uk/flooding and www.environment-agency.gov.uk.

14/29.  Any other business.

Cllr Walton (in conjunction with Cllr Legge) had produced a draft flyer to encourage residents to join the PC, for distribution initially to the Badbury, Ridgeway View and Draycot Foliat areas, (as there is currently no representatives) and he asked councillors for their comments.

Cllr Legge stated that only two of the original five ornamental trees remained in New Road and that one of them was leaning precariously.  The matter was referred to the Environment committee.

Cllr Sunners reported that he was replacing NHW signs, and would be charging the PC for reimbursement of out-of-pocket expenditure (about £30).

Cllr Hill stated that changes may be instigated for Thamesdown bus 16, which calls at GWH, and on concessionary fares.  He gave notice that parents will probably be asked to pay transport costs of six-formers.

Cllr Hill gave a résumé of what is going to happen with the bus station and Fleming Way in the coming months.

Cllr Shaw stated that the Standards Committee report reflected what was said at the meeting, attended by himself and Cllr Rawlings.

The meeting closed at 9.30pm.

Date of next meeting. The next meeting will take place on Monday 14 April 2014 at 7.30pm in the Recreation Hall.

Full Council minutes – 10 February 2014

MINUTES of the PARISH COUNCIL MEETING

held on Monday 10 February 2014 at 7.30pm

in the Recreation Hall, Chiseldon

Present:     Cllrs Paul Walton (chair), Keith Bates, Sarah Bowles Caroline Brady, Phil Costigan, Malcolm Grubb, David Hill, John Legge, Chris Rawlings, Eric Shaw, Wendy Wright.

B.Cllr Fionuala Foley                

Public:            Seven members.

Apologies:       Cllrs Bill Bishop,  Paul Sunners.   B.Cllrs Mike Bawden Andrew Bennett,

Public recess.

John Huntley asked for the hedge in New Road (in front of the houses built in John Alder Close) to be cut back.  He also asked if the green areas will be cut more than twice this year, and was told it dependent upon the weather.

Matthew Stubbs of Cambrai Road spoke about the fence which Ms Lacey proposes to erect around the agricultural land she purchased from Neil Cowley, which would rob the local residents of their view and the ability to turn their vehicles around, together with the fact that it is to be erected on land of which the ownership is disputed.  The support of the PC was requested.  Peter Purcell added that a meeting with Robert Buckland had taken place.  Cllr Walton will speak to Robert Cooper (who farms at Avebury), the chair of the Downland Group, and the two may talk with the landowner.

As part of the Attendances and Apologies, Cllr Grubb wished Lynn Bishop (former Councillor and wife of an existing councillor) a speedy recovery and passed on the PC’s good wishes.  He was told that a ‘get-well’ card had been organised and would be posted at Lynn’s home this week.

14/11.  Police report.

PC Rory Draper reported on the recent incident in Butts Road, and said there were no suspicious circumstances, but the police would be continuing their enquiries.

He stated that two people had been arrested in connection with a house burglary in Hodson Road, and that commercial vehicles – particularly those with tools aboard – are being targeted in break-ins.  He asked for community involvement and feedback, without which many of these incidents would go undetected.

The car park at the Recreation ground is home to potential drug-users and there have been three incidents recently.

Cllr Hill mentioned the publicised chopping of 173 police officers positions over three years, and  Cllr Grubb confirmed that Central Government funding will be cut, forcing Wiltshire Police to cut positions.  He added that there was a promise that front-line police would be maintained.

14/ 12.  Declarations of interest.

Cllrs Shaw and Walton – the proposed development in Wroughton.

14/13.  Approval of minutes.

Page 2 (minute 14/04 para 4 of Borough Councillors report).  Cllr Shaw stated that the minutes indicated that he thought that 50% of 2013/14 monies would be paid to parishes, whereas he said that the whole of 2013/14 monies should be paid, in two instalments of 50% each.

Following this change, the minutes of the meeting held on 13 January were approved on a proposal by Cllr Costigan, seconded by Cllr Bates; all who attended the meeting in favour.

14/14.  Matters arising.

Page 2 (minute 14/04 para 5 of Borough Councillors report).  Cllr Hill thanked the borough councillors for attending to the grit bin in School Close, and to the people who volunteered for the proposed home library service (Minute 14/05).

Page 2 (minute 14/04 para 6 of Borough Councillors report).  Cllr Walton had spoken with Neil Cowley, owner of a flooded field, and was told that the ditch in question had been blocked off by Sustrans, thereby not allowing the water to drain away naturally.

Action points.  B.Cllr Foley had arranged for an inspection of the grass verges in Windmill Piece, but reported that SBC does not enforce non-parking on verges, due to lack of funds. See B.Cllr report (minute 14/15) for her suggested addressing of the problem.

Cllr Sunners had not yet passed the email from Dale Heenan in which he stated that “every council house in Swindon will be powered by renewable energy within 7 years” to all councillors. 

The clerk had contacted SBC re the passing on of Central Government monies to parishes in future years, and Kirsty Cole (head of SBC Finance) had replied that there had not been any discussion to date, but she had included the passing of funds to parishes in the base budget, although the value will be reduced each year in line with the reduction in Government grants.  He had also received a reply from Ann Richards on the subject of receipt by the parishes of 2013/14 monies, and she said she will not let the matter drop.

All other action points had been actioned

14/15.  Borough Councillors’ report

B.Cllr Foley reported an additional number for The Environment Agency, being 0345 988 1188.

On the subject of circulation of the leaflet advising changes to the waste collections, she apologised on behalf of SBC for the delivery disaster.  SBC accept errors were made and leaflets have since been posted.  Details of the changes are on the website.  Cllr Legge observed that some of the collections had not been made in Chiseldon Court, and B.Cllr Foley thought that there was a problem with the new team of collectors not knowing of the road’s existence.

Officers have met with the contactor regarding the resurfacing of the A346, and further tests will be undertaken when the weather improves.  She will report the blocked drains caused by road grit.

The state of the road in Windmill Piece was inspected but judged to be acceptable, and will not be resurfaced.

£10,000 of SBC money has been provisionally earmarked for a school safety zone at Chiseldon Primary School.

SBC does not currently enforce non-parking on verges, etc.  She suggested the placing of planters, to be maintained by local residents, on verges where there is a visibility problem.

Approximately 100 orange boxes are to be delivered to the CPC for delivery to those who have difficulty in collecting them from the various points identified, and who are not in possession of ‘A’ cards (who will have an additional box delivered by SBC).

Cllr Rawlings had emailed several questions to B.Cllr Foley which she had either answered above, or attempted to do so.   The sign at the crossroads of Ladysmith/Draycott roads was thought to have been answered, in that SBC would not re-letter it.  However, following further pressure, SBC are going to revisit the problem; although not a priority, it will be looked at.  Foxham Way in Wichelstowe was reopened recently, but Mill Lane will not be reopened until after 28 February.  She will ask about the drainage cuts in Hodson Road and the cutting back of vegetation on the footpath between Chiseldon and Hodson.

Cllr Hill mentioned that there was ground-flooding at Burderop Barns, and was told by Cllr Walton that it is the responsibility of the developer, not SBC.

14/16.  Finance report.

Cllr Grubb presented the financial report. 

- Payments listing.  The January list of payments totalled £1,135.11 including VAT of £72.19.   The only significant non-routine payment was £250 plus VAT to Carter Jonas, for their fee in preparing a report on the chapel roof.  It is hoped to recover these costs, along with others through the Small Claims Court.

The payments were already approved by the Finance committee at its meeting on 30 January.

- Receipts and payments.  Income in the month of £712.00 compared with expenditure of £1139.11 (listed above, plus £4.00 paid from petty cash), creating a deficit during the month of £427.11 which reduced the cumulative surplus to £153.29 and total cash funds to £72,289.43.   Ringfenced funds of £39,571.91 left unringfenced funds at £32,717.52.  There was a lag in committees’ expenditure in the current year of approximately £22,589 compared with the full year budget of £47,558, whereas income was broadly on track.  Committees will need to spend the balance of their budgets (apart from those areas mentioned below) in the remainder of the financial year.

Similar to the payments listing, the receipts and payments were approved by the Finance committee at its meeting on 30 January.

Minutes.  Cllr Grubb thought it unlikely that amounts budgeted for the jubilee fund (£2,500), youth activities (£3,250), care of the elderly (£3,500) and village enhancements (£2,000) will be spent in the 2013/14 financial year, and recommended that the unspent amounts at 31 March be ringfenced.  This recommendation was proposed by Cllr Shaw and seconded by Cllr Costigan; all in favour.

A court case brought by the roofing contractor and countered by CPC is pending and we need to wait until a decision is made.

14/17.  Committee reports.

Environment, General Purposes & Highways.

Cllr Rawlings presented the minutes, and stated that the two Irish yew trees either side of the chapel frontage had been removed.

The litter-pick (8 February) was very successful, with 25 residents, 8 councillors and the local Brownie and Rainbow packs involved.  Cllr Walton thanked Cllr Rawlings for the work undertaken in organising the event.

The yellow lining (using thinner lines) in Mays Lane and potholes around the village will be repaired when the weather improves.  Traffic calming measures in New Road have been turned down on grounds of cost.

Planning.

Cllr Shaw asked the clerk to incorporate a request for residents to contact the PC with any concerns they may have regarding planning applications.  This was in response to the emails sent by a neighbour of 7 High Street, concerning a planning application made by the owner.  Cllr Legge argued that three masonettes had been built in the village without any parking, yet the application by 7 High St would have been refused on those grounds.   Cllr Hill was astounded by what was said, and the way they were delivered to the owner of 7 High Street.

Recreation & Community.

Cllr Sunners presented the minutes and stated that the CVPA had been inspected by PI, an independent company.  Cllr Rawlings mentioned replacing the chains and bearings on the “grown-up” swings, which were mentioned in the inspection report by PI, but Cllr Bowles said that all items (including the swings) were marked as low or very low risk.

Cllr Sunners asked if anyone had heard about the application for funding made by the Tennis Club [TC].  Cllr Grubb said that he had not been called upon by the TC to assist in their application to Sport England.

14/18.  Correspondence.

1.       Press release from Wiltshire Air Ambulance announcing that a ten-year contract had been signed with ‘Heli Charter Ltd’ for a new helicopter to replace the 12 year-old aircraft at the end of 2014.

2.       Emails from Cathy Martyn regarding the planning application to build 103 houses in fields backing onto Marlborough Road, Wroughton.  A letter outlining the potential traffic implications for Chiseldon, and the problems posed by the ‘build-out’ in Marlborough Road, Wroughton has been sent to SBC and support for Wroughton PC has been conveyed.

3.       An email from Cllr Shaw, summarising the points made at the SBC meeting on CIL/S106.  The transfer from S106 to CIL is unlikely to happen before October 2014, and could be as late as March 2015.

4.       A paper from SBC regarding Special Expenses.

5.       January issues of SLCC’s ‘Clerk’ and the ‘Clerks + Councils Direct’ magazines.

6.       Sales literature from Broxap re their litter/recycling bins

MEMBERS BULLETINS.

A briefing has been held (29 January) regarding the proposed relief road between Thamesdown Drive and Barnfield Road.

Feedback on the consultation over proposed changes to the waste collections, to which SBC received 5,718 responses (6.3%).  Only 15% of respondents indicated they would sign up for the green waste collection.

A consultation is taking place between 15/1 and 14/4 regarding the strategy designed to enhance the library service.  It is not known about the circulation of the consultation, but the draft strategy can be viewed at www.swindon.gov.uk/librarystrategy.  The technical chap has not been in touch to arrange a visit to the chapel, to estimate how many books could be sensibly housed there.

14/19.  Any other business.

Cllr Hill stated that work will start on 17 February and will last for 8 weeks on a footpath to be created from the top of Brimble Hill to Burderop.

Cllr Bates stated that there is quite a bump at the end of the track between Norris Close and the Recreation Ground which needs attention.

Cllr Wright is to serve on the Recreation committee.

The meeting closed at 8.44pm.

Date of next meeting. The next meeting will take place on Monday 10 March 2014 at 7.30pm in the Recreation Hall.

Full Council minutes – 13 January 2013

MINUTES of the PARISH COUNCIL MEETING

held on Monday 13 January 2014 at 7.30pm

in the Recreation Hall, Chiseldon

Present:       Cllrs Paul Sunners (acting chair), Keith Bates, Sarah Bowles, Caroline Brady, Phil Costigan, David Hill, John Legge Chris Rawlings, Eric Shaw, Wendy Wright.

                   B.Cllrs Andrew Bennett, Fionuala Foley

Public:            Four members.

Apologies: Cllrs Bill Bishop, Malcolm Grubb, Paul      Walton.   B.Cllr Mike Bawden

Public recess.

John Huntley asked whether bags placed inside of the proposed bins for green waste would be permitted, and was told by B.Cllr Foley that they would not be.

Norman Pound asked if anything was being done to repair the many potholes in the village.  B.Cllr Foley wanted a list of the potholes.  Cllr Rawlings advised that it was a waste of time and money to attempt to repair them in the current wet weather, and to wait until the better weather arrives later in the year.

Kim Herron requested an inspection of the grass verges in Windmill Piece and School Close.

14/ 01.  Declarations of interest.

None.

14/02.  Approval of minutes.

Page 2 (minute 13/112 – matters arising [1st para of action points]).  Cllr Hill asked for the word ‘from’ to read ‘to’ (…training from Swindon to Devizes.).

Following this change, the minutes of the meeting held on 9th December 2013 were approved on a proposal by Cllr Hill, seconded by Cllr Legge; all who attended the meeting in favour.

14/03.  Matters arising.

Page 3 (minute 13/116 – para following item 8 of correspondence).  Cllr Hill stated that the letter from Doreen Swannell (not Rosemary Hancock, as stated) had been sent to all councillors by the clerk, and as the land proposed for the erection of the crosses was not owned by the PC, the question should be directed to SBC.

Action points.  Cllr Hill was unable to publish the changes to bus services in the January edition of The Ridgeway Bell, because of its early deadline, but will submit it for inclusion in the February issue.  The same applied to Cllr Sunners, with the announcement of the proposed Outreach project.

Cllr Sunners will pass the email from Dale Heenan in which he stated that “every council house in Swindon will be powered by renewable energy within 7 years” to all councillors. 

All other action points had been actioned

14/04.  Borough Councillors’ report

B.Cllr Bennett stated that objections by neighbours had been received for an extension to a house in Badbury.  Because the objections were not of a planning nature, SWBC will use its delegated powers to decide on the extension.

He left a paper describing the work of the Enterprise Network, which gives grants to businesses.  The clerk is to mention it in his article for the Ridgeway Bell.

The next South Locality meeting is to be held on 11 February in Liddington Village Hall.

B.Cllr Foley stated that the environment issues raised earlier had been attended to.

Parents are parking illegally outside the primary school, upsetting a resident because of it.   B.Cllr Foley will keep the PC notified on developments.

A flyer is due to be delivered to each household regarding the new arrangements for collection of green waste.  Cllr Hill stated that residents had said that they have no room for an extra ‘green’ bin.  B.Cllr Foley said that only those currently on the ‘blue bag’ scheme who register will be offered bags for green waste; the rest will have wheelie bins. 

SBC has circulated a note regarding the 2014/15 monies received from Central Government in respect of the parish councils.  They are to distribute 100% of the monies in two instalments.  Cllr Shaw thought that 50% of 2013/14 monies would be paid to the parish councils (see also minute 14/06 below).   

She took on board the report of the overturned grit bin in School Close, and will ensure that Station Road will be gritted (if necessary) in the remainder of the winter.

Cllr Shaw stated that farmers have a riparian responsibility to clear ditches around their fields, thought to be the cause of local flooding.  B.Cllr Foley added that the NF Mutual Insurance Company might be a good measure to use to put pressure farmers into clearing ditches, as farmers often use them to insure their property.

Cllr Wright raised issues regarding Commonhead – that an ancient hedge has been broken through in an area where it wasn’t expected, flooding, yellow lines, etc.

14 /05.  New home library service.

Cllr Hill outlined the proposed scheme which involves the delivery of books to people unable to access the library service, who are referred to the scheme by doctors.  The scheme relies on volunteers to operate it, and the clerk is to include a request in his article for the Ridgeway Bell.  Any information required is held by Cllr Hill.

14/06.  Finance report.

 Cllr Costigan presented the financial report. 

- Payments listing.  The December list of payments totalled £5,739.96 including VAT of £302.61.   The only significant non-routine payment was £900 to the Chiseldon PCC, for the Film Club and Messy Church, paid out of the Jubilee Fund.

The payments were approved on a proposal by Cllr Shaw, seconded by Cllr Bates; all in favour.

- Receipts and payments.  Income in the month of £344.80 compared with expenditure of £5,739.96 (listed above), creating a deficit during the month of £5,325.16 which reduced the cumulative surplus to £580.40 and total cash funds to £72,716.54.   Ringfenced funds of £39,821.91 left unringfenced funds at £32,894.63.  The committees’ expenditure in the current year of approximately £25,254, compared with the full year budget of £47,558, whereas income was broadly on track.  Committees will need to spend the balance of their budgets in the remainder of the financial year.

The receipts and payments were approved on a proposal by Cllr Rawlings, seconded by Cllr Bowles; all in favour.

-    Precept.  In view of SBC’s proposal to distribute £4,914 to Chiseldon Parish Council, a vote was taken regarding whether to reduce the precept accordingly or to leave it as is.  The committee unanimously agreed to leave the precept as it stands, on a proposal by Cllr Costigan seconded by Cllr Shaw; all in favour.  Cllr Hill proposed that the clerk e-mail SBC to ask if it intended to repeat the practice in 2015/16.  Cllr Shaw suggested that the clerk contact Ann Richards to confirm which year she referred to in her presentation to Cabinet. 

14/07.  Committee reports.

Environment, General Purposes & Highways.

Cllr Rawlings presented the minutes, and stated that the roof situation had been taken to the small claims court by the roofing contractor and that the PC had filed a counter-claim.

The subject of Speedwatch will be raised at the next Environment meeting on Thursday.  A sign to advertise that the Speedwatch team may be operating in the area is required on the village signs (at no cost to the Parish Council).  Cllr Costigan remarked on the increasing speed of trucks travelling through the village, and Cllr Rawlings on the higher number of HGV learners. 

The committee approved the draft flier tabled regarding the forthcoming litter pick (8 February), and the clerk is to finalise and print sufficient copies of the flier for distribution. 

Planning.

Cllr Shaw stated that there was to be a meeting on Thursday regarding the proposed extension to 5 Slipper Lane.  Cllr Brady advocated that the existing hedging needs to be maintained to avoid her property being overlooked.

Cllr Shaw is to attend the SBC meeting on Section 106 and CIL monies, and will be told when SBC is intending to change over to CIL.  

Recreation & Community.

Cllr Sunners presented the minutes and stated that the Doorstep Club was suffering because of low numbers of children, and that a decision will be made regarding its future in February.

He stated that it is good to have Care of the Elderly on the Recreation agenda each month and feels that progress has been made.

14/08.  Commonhead update.

The minutes of the Liaison Group meeting of the 21 August 2013, which were now ratified and released to the public, were tabled.  Cllr Shaw stated that there was no update as there had not been a meeting recently.  Cllr Wright stated that workers were on site at Commonhead (to be known as Badbury Park), and that she would update the Parish PC as necessary.

14/09.  Correspondence.

1.     Swindon’s Draft Local Flood Risk Strategy.

2.      Thankyou letter and card from the chair and secretary of Chiseldon Local History Group for the supply of a new laptop computer.

3.     Christmas greetings via email from Came & Co, who have made a substantial contribution to the “Combat Stress” charity in support of the service men and women, from the savings made in not purchasing cards and postage.

4.       Christmas greetings from Angus Macpherson (PCC) and from Community First. 

5.       Newsletter from the North Wessex Downs AONB office, which contains some dates for your diary.

6.       November newsletter from the Payments Council.

7.       Pleas for financial help from the Teenage Cancer Trust and from Victim Support in Wiltshire.

8.       Sales literature from Broxap (seats and benches).

MEMBERS BULLETINS.

A summary of some of the work that the Libraries Outreach team carries out.

Wiltshire Police and Crime Panel meetings during 2014, starting with a meeting in the Civic Offices on 15 January at 10.00am.

Phase 3 of the integration of Swindon Commercial Services with SBC will commence on 1 April 2014 and will focus on an enhanced customer service, the testing of value for money, and enhanced service effectiveness and efficiency.

Changes to some Thamesdown bus services from 5 January.

Cllr Hill stated that there were later start and earlier finish times on Sundays of the Thamesdown Transport bus which called at the GWH.

Thames Water’s investment programme for 2015 – 2020.

14/10.  Any other business.

The PC representatives for the Borough Councillors surgeries are:

      February – Cllrs Costigan and Wright;   March – Cllr Brady;   April – Cllr Hill;

      May – Cllr Sunners;   June – Cllr Shaw.

Cllr Hill stated that the track between Norris Close and the Recreation Ground looked very good following the work done on the edges by Countrywide.

Cllr Sunners reinforced his argument for narrower yellow lines in rural areas.

The meeting closed at 8.57.

Date of next meeting. The next meeting will take place on Monday 10 February 2014 at 7.30pm in the Recreation Hall.

Full Council minutes – 9 December 2013

MINUTES of the PARISH COUNCIL MEETING

held on Monday 9 December 2013 at 7.00pm

in the Recreation Hall, Chiseldon

Present:      Cllrs Paul Walton (chair), Keith Bates, Bill Bishop, Caroline Brady, Phil Costigan, David Hill, John Legge Chris Rawlings, Eric Shaw, Paul Sunners, Wendy Wright.

Public:          Eight members.

Apologies:    Cllrs Sarah Bowles, Malcolm Grubb;   B.Cllrs Mike Bawden, Andrew Bennett, Fionuala Foley.

                     Mike Milton had resigned from the Council.

Cllr Walton introduced the meeting and gave reasons for the earlier start, which was to allow Chris Priddy to make his presentation on the project with young people, proposed for Chiseldon.

Chris Priddy’s presentation.

Chris Priddy, accompanied by Amy Cox, gave a presentation on the organisation (BIOS), which he represented.  The remit of BIOS is to support young people – particularly those at risk – by making a difference to their lives.  Something small donated to them (eg an alarm clock) can make a big difference.  BIOS is the expression used for computer settings, and has been adapted to youth, to represent the settings of life.   The aim is to engage with the youth within a community, and to work with community support officers and the police, to impart a positive message.  The idea is not to tell the young of misdeeds they may have done.  

BIOS successfully applied for a grant of £63,500 from the Police and Crime Commissioners’ incentive, which will fund the purchase and modification of a van.  The youth will not be able to get into the van and it is to be used as a ‘hub’ for young people.  Pictures of the van were circulated, and showed the awnings and tables/chairs available for drinks, snacks, etc.  Each session will cost in the order of £50, which will cover fuel, insurance, etc.  It is hoped to commence the outreach project in Chiseldon in the February 2014 half-term.

Cllr Bishop asked how much religion will be used, and was told the organisation had no faith.  Cllr Brady asked about the envisaged structure, and Cllr Shaw which age group would be concentrated on.  CP stated that it would depend on the time of day – 8-14 year-olds during earlier hours, and older young people (15-20) later.  Cllr Brady asked how could the PC help, and was told by getting the youth to the van, together with general help. 

Cllr Sunners gave the history of SBC’s involvement, and stated that the proposed project will be more robust.  He is to submit an article to the Ridgeway Bell, announcing the project, and requesting volunteers.  The Doorstep Club has commenced, albeit small to start with.  It is a collaboration of the PC, the primary school and Swindon Leisure Services.  It is hoped the Club will be more popular as time goes by.

Public recess.

John Huntley mentioned that the British Legion had raised moneys from the village for the Memorial Hall, and asked if the PC had any dealings with the fund.  He was told the PC had no involvement and that the money was held in trust.  Cllr Legge explained the efforts made by the trustees, and that it was obstructed by an individual.  A public meeting is required.

13/110.  Declarations of interest.

Cllr Walton – Commonhead.   

13/111.  Approval of minutes.

Page 1 (Minute 13/103 – 1st para of Approval of minutes).  Cllr Bates pointed out the existence of the duplicated ‘the name of’ (referring to the appointment of Cllr Brady).

Following this change, the minutes of the meeting held on 11 November were approved, on a proposal by Cllr Legge, seconded by Cllr Hill; all who attended the meeting in favour.

13/112.  Matters arising.

Page 2 (Minute 13/104 – Matters arising). Cllr Hill stated that he will list the bus service changes in January’s Ridgeway Bell.

Page 3 (minute 13/105 – 1st para of Borough Councillors’ report).  It was mentioned that The Patriots Arms PH had reopened, but the Borough Councillors’ surgeries are to continue to be held in the Butts Road chapel.

Page 3 (minute 13/105 – 3rd para of Borough Councillors’ report).  Cllr Hill stated that the SBC flier on proposed changes to waste collections had not been delivered to every household in the parish, as was stated, and that there was a groundswell of the public aggrieved at not receiving it.  Cllr Shaw thought that a letter on the subject should be sent from the PC to SBC.  Also, the clerk is to send Cllr Shaw’s letter sent to SBC on behalf of the PC, objecting to proposed changes to the collection of green waste to The Ridgeway Bell.

Action Points.

In the absence of Cllr Grubb, it was thought that he had made representations to the PCC regarding the logic in transferring speedwatch training from Swindon from Devizes. It was reported that all future training will take place at Devizes.

All other action points had been actioned, although the clerk doubted that the drains at Burderop had been unblocked.  He will chase SBC.

13/113. Borough Councillors’ report.

There were no B.Cllrs present, because they were attending an important SBC meeting.  The email from B.Cllrs Bawden and Foley was discussed under the Environment committee report (minute 13/115).

13/114.  Finance report.

In the absence of Cllr Grubb, Cllr Costigan presented the financial report. 

- Payments listing.  The November list of payments totalled £2,215.58 including VAT of £279.66.  The only non-routine payment was to PC World (356.54 net), for a laptop computer for the History Group, paid out of the Jubilee Fund.

- Receipts and payments.  Income in the month of £806.40 compared with expenditure of £2,215.58 (listed above), creating a deficit during the month of £1,409.18 which reduced the cumulative surplus to £5,975.45 and total cash funds to £78,111.59.   Ringfenced funds were increased to £40,931.85 to reflect the sinking funds established for repairs to the chapel roof, and for maintenance of the recreational assets (as agreed at the November FC meeting), and unringfenced funds now stood at £37,179.74. If committees spent their respective budgets in this financial year and the next, unringfenced funds will reduce to £8,467 by 31 March 2015.

The payments listing and the accounts had been approved at the Finance meeting held on 28 November.

 -  Precept.  The precept for 2014/15 is to be £32,022, the same as for 2013/14. It was thought that SBC may pass on some of the funds received from Central Government, although at this stage it was not known if it would, or if it were to happen, how much.  The amount budgeted by Environment included an amount for a thorough clean and decoration of the chapel, and Recreation included amounts totaling £6,250 for the elderly and the youth of the parish.

-  Scale of charges.  Charges for 2014/15 reflected above-inflation increases for the annual rental of allotments (to reduce the PC subsidy) and for football facilities for seniors (to absorb increases in the cost of utilities).

Cllr Shaw questioned the higher charges for pre-purchasing a burial/cremation plot, and Cllr Sunners asked who was going to tell the football club of the increased charge.  Although it is on the clerk’s ‘to-do’ list, it was agreed that Cllr Sunners raise the subject at the next Recreation meeting.

Both the precept and scale of charges were approved on a proposal by Cllr Shaw, seconded by Cllr Brady; all in favour.

Minutes.  Cllr Costigan guided Councillors to the Finance minute which referred to application from Holy Cross Church for financial assistance from the Jubilee Fund for £400 for equipment for the Film Club and £500 for craft materials for Messy Church, and recommended the applications to Full Council.  The amounts were unanimously approved, on a proposal by Cllr Rawlings, seconded by Cllr Wright.  The clerk is to ask the Vicar to provide a report of expenditure on craft materials for Messy Church after a year has elapsed.

13/115.  Committee reports.

Environment, General Purposes & Highways.

Cllr Rawlings presented the minutes.  He and Cllr Grubb had presented a list of anomalies to SBC and B.Cllrs Bawden and Foley had emailed a reply to be read out in their absence, which Cllr Rawlings duly did.  He will be taking up certain points of the reply with B.Cllr Foley.

Cllr Walton stated that a counter-claim for the money paid on account for repairs to the chapel roof will be made, unless the contractor corrects the faulty workmanship to the satisfaction of the PC.

Planning.

Cllr Shaw presented the status report (there being no meeting) and stated that there is to be an SBC Planning meeting on 10 December, at which discussions will take place on the solar farm at Wroughton Airfield.  He also mentioned that the Commonhead Liaison group is due to meet this week.  The Commonhead development, together with that on the eastern side will impact on the A419 by increased traffic.

Cllr Sunners stated that an email had been received from Dale Heenan (SBC) in which he indicated that every council house in Swindon will be powered by renewable energy within 7 years.  Cllr Sunners is to pass an email from Dale Heenan to all councillors. 

Recreation & Community.

Cllr Sunners presented the minutes and stated that the letter he had drafted to Gavin Jones, sent to SBC by the clerk should appear on the Recreation Agenda.  A letter of support had been drafted by Cllr Sunners and sent to the Tennis Club, but had not been acknowledged.

Cllr Brady gave an update of the Good Neighbours Scheme AGM and her visits to the doctors’ surgeries.

Cllr Sunners stated that two residents had turned up to the Borough Councillors’ surgery, and an elderly gentleman had complained about property issues with SBC.  As he had been burgled recently Cllr Sunners is to email the Borough Councillors regarding additional lighting in Richard Jefferies Gardens.  Cllr Brady related the system employed in Ruislip with regard to a CCTV link in the homes of residents, which proved to be a success.

13/116.  Correspondence.

1.   Email from Emma Sperring re MEND, a lifestyle programme for obese children (forwarded to The Ridgeway Bell).

2    Email from Dick Millard, advertising the next workday (7 December) for the Friends of the Railway Path at/around Coate Water.

3    Papers from SBC re the 2014/15 precept.  The council tax base for a band D dwelling in Chiseldon is 984.2 compared to 970.2 in 2013/14, an increase of 1.4% Precept forms need to be submitted to SBC by 31 January 2014.

4.   Letter from the Post Office giving an update to the closure of the facility at Meadow Stores. The PO has received no formal applications from current retail outlet in the village, but is continuing to try to raise interest. 

5.   Email from Community First, advising that the Annual Review for 2012/13 is now available on the website.

6.   Wiltshire Fire & Rescue Service’s public safety plan until April 2017.

7.   The ‘Clerk’ magazine for November.

8.   Sales literature from Broxap (litter bins), Greenbarnes (notice boards, etc), Wicksteed (play equipment) and New Whiteway (salt spreaders).

Cllr Walton stated that Rosemary Hancock had asked for CP’s permission to erect 3 crosses around the village.  Cllr Bishop asked what size they would be, and was told they would be of moderate size.  Cllr Walton will scan the letter and will email all councillors.

MEMBERS BULLETINS.

Reminder that responses to the proposed changes to collections of waste material are required by 5.00pm on 9 December.

Swindon’s six leisure centres (Croft, Delta, Dorcan, Haydon, Health Hydro and the Link) and three golf courses (Broome Manor, Highworth and Moredon) are put out to tender to find alternative operators to take over the facilities.

Residents may register to sign up for Swindon’s second collective switching scheme, which uses people power to reduce energy bills, by emailing energyswitch@swindon.gov.uk.  The scheme is open between 10 December 2013 and 17 February 2014.

Stage 2 of the integration of SCS with SBC us now under way, and will focus on reviewing the transferred services to provide full integration with SBC and design the most effective delivery.

13/117.  Any other business.

Cllr Sunners stated that the neighbourhood watch meeting held in November had been very successful, and announced the next meeting is in January 2014. 

Cllr Hill issued a new timetable for trains to and from Swindon, which includes 10 trains per week day (8 on Sundays) to Westbury.  The bus timetable on the PC website has not been updated since the death of John Stephens.  Cllr Walton stated that his IT man at Tithegrove can do the job, and asked Cllr Hill to work through the clerk. 

Cllr Walton read a letter from Cllr Grubb re the Tennis Club and thanked and thanked Cllr Sunners for his efforts on behalf of the Parish Council.

The meeting closed at 8.57pm.

Next meeting:   The next meeting will take place on Monday 13 January 2014 at 7.30pm in the Recreation Hall.    

Full Council minutes – 11 November 2013

MINUTES of the PARISH COUNCIL MEETING

held on Monday 11 November 2013 at 7.30pm

in the Recreation Hall, Chiseldon

Present:      Cllrs Paul Walton (chair), Keith Bates, Bill    Bishop, Sarah Bowles, Caroline   Brady, Phil Costigan, Malcolm Grubb, David Hill, John Legge Chris Rawlings, Eric Shaw;

                    B.Cllrs Mike Bawden, Andrew Bennett, Fionuala Foley.

Public:          Four members.

Apologies:     Cllrs Mike Milton, Paul Sunners, Wendy Wright.

Public recess.

John Huntley mentioned the poor state of repairs to potholes, together with the ‘cherry-picking’ of which goes on among the repairers.  He reported that the repairs start to break up after about two weeks.

Norman Pound asked why the PC didn’t put the flag onto the flagpole on Remembrance Day.  Cllr Walton mentioned his visit to Betty Stuckey and the solution she had arranged.  Whoever the responsibility rests with (he questioned whether that was the PC); the PC will be better prepared next year.

Kim Herron asked the Borough Councillors if someone on benefits enjoyed free access to the proposed new arrangements for green waste collections, and was told that if a person does not pay, irrespective of whether they claim benefits, they will not get the service.

13/102.  Declarations of interest.

Cllr Walton – Commonhead.   

13/103.  Approval of minutes.

Page 2 (Minute 13/90 – 3rd para of Matters arising). Cllr Grubb suggested it would help the reader’s understanding if the words ‘a grant of £63,500 from the Police and Crime Commissioners’ replaces “the £1m Innovation Fund”.

Page 2 (Minute 13/91 – 2nd para of Borough Councillors’ report).  Cllr Grubb asked for the words ‘S106 monies’ to be added after “…financial assistance from SBC…”

Page 2 (Minute 13/91 – 4th para of Borough Councillors’ report).  Cllr Grubb stated that “Hamic” should be ‘Hannick’.

Page 3 (Minute 13/92 – Finance Report – Budget process).  Cllr Grubb suggested the wording ‘Cllr Grubb stated that the PC would deliberate the 2014/15 budget and proposed precept at its December meeting, following the Finance Committee budget review to be carried out on November 28.  Respective Committee 2014/15 budget submissions should be submitted to the clerk by November 19’ replace the existing wording.

Page 3 (Minute 13/92 – Finance Report – Minutes).  Cllr Grubb Stated that the word ‘deferred’ would be better than “put off”.

Page 3 (Minute 13/92 – Finance Report – Other).  Cllr Grubb suggested the words  “…but the History Group, which carries out an important archiving role on behalf of the parish, and should be supported” should replace the words ‘is a reputable organization’. 

Page 4 (Minute 13/93 – Committee reports – Planning).  Cllr Grubb suggested ‘to work with Councillors and Parishioners to produce a draft Parish Plan for approval by a public meeting’ replace the words “…to glean information from residents of the parish prior to public meeting”

Page 4 (Minute 13/99 – Swindon Area Committee meeting).  Cllr Grubb asked for the words ‘membership subscription of’ to be inserted between “…which made the” and “£40.00 per annum”.

Page 6 (Minute 13/101 – AOB).  Cllr Grubb pointed out the omission of his point made about the Mobile Library discussions and the request from SBC officers re the possibility of a “fixed-point” library facility in the village.  The PC agreed that discussions continue, and report back.

Page 7 (Action points – Public recess). B.Cllr Foley stated that “Gareth Jones” should read ‘Gavin Jones’.

Following these changes, the minutes of the meeting held on 14 October were approved, on a proposal by Cllr Hill, seconded by Cllr Bates; all who attended the meeting in favour.

13/104.  Matters arising.

Page 4 (Minute 13/97 – bus services). Cllr Hill stated that there were further changes to the Stagecoach bus services, and that he will list them in the Ridgeway Bell.

Page 5 (minute 13/100 – 1st item of correspondence).  Cllr Hill asked for some guideline as to how much polling cards are likely to cost.  The clerk informed him it will be in the order of £2,000.

Action Points.

Cllr Grubb will attend to the list of issues arising from the recent Risk Assessments.    PC Rory Draper had not forwarded figures for anti-social behaviour, but Cllr Grubb had obtained them from the internet.

 

Cllr Walton reported that he had spoken with Mr Hird, owner of the garage in Strouds Hill, and found him to be un-cooperative.  Mrs Hird proved to be much more receptive, and he urged WARP to write to her, to explain concerns about the garage.

All other action points had been actioned. 

13/105. Borough Councillors’ report.

B.Cllr Foley reported that the faulty streetlights in Draycott Road had been fixed.

The closure of the Patriots Arms had meant that the monthly surgery had been held in the car park, although no-one had turned up.  B.Cllr Foley had visited a resident in her home, to listen to her problem.  Future surgeries are to be held in the Butts Road chapel, and Cllr Walton offered the keys to the Borough Councillors.  The clerk will advertise the change of venue in the Ridgeway Bell. 

She had put interested parties to operate the PO in direct contact with the lady from the PO who is handling the matter.

Regarding the proposed changes to the collection of waste, the SBC leaflet currently being delivered to each household in the parish was not a public document at the time of the October Council meeting and, as such, the borough councillors were precluded from discussing the matter.  Residents were encouraged to submit their views to Richard Hurley by the deadline of 9 December.  There will be no change to the collections of general waste, but it is proposed to make the collection of recyclables fortnightly.

Cllr Brady asked what research had been undertaken by SBC into alternatives to wheelie bins (eg hessian sacks).  Cllr Rawlings stated that his property and road do not allow for multiple collections on the same day.  B.Cllr Foley suggested this should be put in the response.  Cllr Hill asked if the non-collection of green waste in December/January will continue.  Cllr Bowles asked what arrangements will be in place for those with blue bags, and was told such people will be sold bags.  Cllr Shaw observed there had been no consultation on alternatives and that it looked as if a decision had already been taken.

Regarding the Home Close Copse, there is to be a meeting with Cllr Rawlings.

The crime figures showed an improvement, including ASB.  There is no Speedwatch figures currently being sent to the local police; as a result there were no visits to drivers travelling in excess of 150% of the speed limit.  B.Cllr Foley suggested sending an email to PC Draper.  Cllr Shaw questioned the reduced speed limits on the A346 and New Road, and asked if they were right for the areas.  He concluded that we are stuck with them.

The finger sign currently being repaired will be reinstalled shortly.

B.Cllr Bawden stated that Suzanne Coles had been reminded of the need for bus bays and associated signage in Draycott Road.

Regarding planning issues, he stated that the planning application for 100 houses in Wroughton was not yet received by SBC; that an application had been received for approx 2,500 houses north of the A420, which together with employment outlets feeding onto the A420, will impact the A419.

The Commonhead Liaison meeting is likely to be postponed again as the developers had not yet submitted the application to build the first phase of the development.  B.Cllr Bawden was pleased that Liddington PC had called a public meeting to discuss the possible closure of Dayhouse Lane.  Cllr Shaw asked if SBC will be liable for costs of closure, and was told it would be.

There is to be a meeting with the housing department over the garages in Richard Jefferies Gardens to discuss the situation with regard to youths gathering there and a spate of burglaries, which may be cured by the installation of a light.

SBC are looking to save £45m over the next three years, which means the amount of money available will be severely restricted.  The Cabinet will be issuing a consultation paper in December.  Cllr Shaw observed that no alternatives will be given – therefore the feedback will be low.   Cllr Hill asked if the money received from central Government will be paid over to the parishes, and was told it was unlikely, despite the Borough Councillors representing parishes are lobbying the Borough.

B.Cllr Bennett stated that the proposed closure of Dayhouse Lane was a long way down the line; also the planning application re 33 Meadow Way was likely to be refused.

The planning consultation process will be reviewed by SBC.  Cllr Shaw asked if that was to be put out for public consultation, and was told that SBC had not finished writing it yet. 

13/106.  Finance report.

Cllr Grubb presented the financial report. 

Payments listing.  The October list of payments totalled £5,744.02 including VAT of £231.85.  Included in the total was £2,952.31 being the annual premium for insurance payable to Came & Co.  All items were in line with budget.  The payments list was approved on a proposal by Cllr Hill seconded by Cllr Costigan; all in favour.

Receipts and payments.  Income in the month of £18,340.52 compared with expenditure (£5744.02 – listed above), creating an excess of £12,596.50 which transformed the cumulative loss into a surplus of £7,384.63 and total cash funds increased to £79,520.77.  Cumulative income of £38,711.42 for the current year compared with a budget of £41,356.00.  However, there is a lag on expenditure (of £22,030.63) compared with a total budget of £47,558.00.

As part of the 2014/15 budgeting process, ringfenced funds are to be set up for probable expenditure on the Chapel roof and recreation assets.  This was approved on a proposal by Cllr Shaw, seconded by Cllr Hill; all in favour. 

Cllr Hill observed that the current balance was high, and the clerk explained this was purposely engineered to avoid transferring from the Business Saver deposit account, thereby foregoing interest in the months that a transfer to current account is made.  The receipts and payments were proposed by Cllr Legge, seconded by Cllr Brady; all in favour. 

13/107.  Committee reports.

Environment, General Purposes & Highways.

Cllr Rawlings presented the minutes.  The wildflower patch in the Butts Road cemetery is to exclude the war graves and a path is to be mown for access.

Regarding the Chapel roof, Cllr Walton gave an update on the ongoing situation.  Cllr Brady questioned why the PC does not make a counter-claim from the contractor for monies expended regarding his work.

Cllr Rawlings stated that Speedwatch was switching from SBC to the PCC at Devizes.  Training is set for 30 November at Gablecross Police Station, but is likely to be transferred to Devizes, and the committee was asked whether the PC should pay mileage to the Chiseldon trainees.  This was approved on a proposal by Cllr Brady seconded by Cllr Shaw; all in favour.  Cllr Grubb is to put pressure on the Police to hold the training in Swindon as it seems foolish for 64 people to travel to Devizes, compared to a contingency of three training staff who may travel to Swindon.

The litter pick is to be advertised for a Saturday. 

Planning.

Cllr Shaw presented the minutes and stated that the meeting set for 7 October had been cancelled as there was little to discuss.

Chiseldon is willing to work with Liddington on the proposed closure of Dayhouse Lane.

Cllr Rawlings stated that the rebuilt property at 1A Hodson Road had exceeded the boundary and was now on PC land.  The clerk is to contact SBC’s planning department regarding the ridge height of the building, as SBC will not get involved on boundary disputes.  The only way to settle any boundary dispute is by direct contact with the houseowner. 

Parish Plan.

Cllr Grubb presented a paper and stated the PC had decided not to go with a full-blown neighbourhood plan but instead to produce a briefer parish plan.  It is important that the exercise is not PC led/dominated and that local opinion is gleaned.  Cllr Grubb is to prepare a short note for publication in The Ridgeway Bell explaining the rationale behind the plan.  Cllr Walton thanked Cllr Grubb for the work done on a very good paper. 

Recreation & Community.

In the absence of Cllr Sunners, Cllr Bishop presented the minutes and read out an e-mail addressed to him from Cllr Sunners.  Cllr Grubb stated that there was £3,250.00 for youth activities in the budget, and as such, there was no problem with the proposed spend of £2,500.00.

Cllr Brady attended the Good Neighbours AGM, at which Margaret Goddard (?) was elected as chair in place of Diane Wren who stood down.  Cllr Brady thought the organisation was well run and had a good idea of the situation. 

13/108.  Correspondence.

1      Newsletter from Community First, including articles on the landfill communities’ fund, heating oil, broadband roll-out, etc.

2       Newsletter from North Wessex Downs AOB, including dates for your diary, the NWD management plan, promotional articles, etc.

3       Newsletter from Came + Co re damage to properties, trees, open spaces and play areas from the adverse weather conditions

4.         Various papers sent by Tim Forward of Came + Co, including mapping of the parish, building valuations, annual inspections of play areas, etc.

5.           November issue of Clerks & Councils Direct magazine.

MEMBERS BULLETINS.

Phase I of the integration of SCS into SBC to be completed by 1 November, and Phase II will be completed by 31 March 2014.

A letter from Don Foster, MP, announcing a guide entitled “You’ve got the power”, which provides a step-by-step guide to the ways people can shape their wards.  See https://www.gov.uk/government/publications/youve-got-the-power-a-quick-and-simple-guide-to-community-rights  (let’s hope the content is easier than the title!).

Public exhibition of local flood risk management at Central Library on Saturday 30 November 10.00am – 1.00pm.

13/109.  Any other business.

Cllr Grubb stated that in addition to the Mobile Library, there is to be a small fixed –point Library of 500 to 600 books in the Butts Road Chapel.  A technical person is to attend the building to make final arrangements.

There was no response to his article in The Ridgeway Bell re litter-picking and speedwatch.

Cllr Hill stated that the organisers of the Poppy Appeal want to do something to mark the 100 years’ anniversary since the First World War.  Views are needed. 

He thought we could go ahead with a Dial-a-Ride facility and combine with Liddington/Wanborough.

Cllr Bowles reported that the drains were blocked in Burderop between Dairy Lane and the junction.  The clerk is to contact SBC to get them cleared.

Cllr Shaw is to attend the SBC Planning meeting.

The meeting closed at 9.30pm.

Next meeting:   The next meeting will take place on Monday 9 December at 7.00pm in the Recreation Hall.

Full Council minutes – 14 October 2013 (no meeting in September)

MINUTES of the PARISH COUNCIL MEETING

held on Monday 14 October 2013 at 7.30pm

in the Recreation Hall, Chiseldon

Present:      Cllrs Paul Walton (chair), Keith Bates, Bill Bishop, Caroline Brady, Phil     Costigan, Malcolm Grubb, David Hill, Mike Milton, Chris Rawlings, Eric Shaw, Paul Sunners, Wendy Wright.

                    B.Cllrs Mike Bawden, Fionuala Foley.

Public:          Four members.

Apologies:     Cllrs Sarah Bowles, John Legge;   B.Cllr Andrew Bennett.

 David Burgess had resigned from the Council

Public recess.

John Huntley asked for an update on the overgrown hedge in Turnball, which has not yet been trimmed.  He also mentioned that two streetlights in Draycott Road needed attention (one wasn’t working and the other had a faulty door).  B.Cllr Foley is to act on both issues.  

Rod Tennant stated that the main entrance gate to the Butts Road cemetery was difficult to open and had become a H+S issue.  Cllr Walton explained the situation was in hand and the gate should be fixed shortly.  

13/87.  Co-option of new councillor.

Cllrs Walton and Grubb had interviewed Caroline Brady who proved to be a very good candidate.  She was duly co-opted on to the Council on a proposal by Cllr Walton, seconded by Cllr Grubb; all in favour.  Cllr Brady will serve on the Environment and Recreation committees.  Cllr Legge has resigned from the Recreation Committee and will join Finance.          

13/88.  Declarations of interest.

Cllr Walton – Commonhead.   

13/89.  Approval of minutes.

Page 4 (Minute 13/83 – Commonhead).  Cllr Wright asked for the words ‘to investigate’ to be inserted, as it appeared that B.Cllr Bawden owned the chapel as it was currently worded.

Following this change, the minutes of the meeting held on 12 August were approved, on a proposal by Cllr Hill, seconded by Cllr Rawlings; all in favour.

13/90.  Matters arising.

Page 1 (Minute 13/76 – matters arising). Cllr Grubb questioned the progress on the installation of bus bays, following the yellow lining in Draycott Road.  B.Cllr Bawden explained this was a new requirement, not a replacement, and that the order had been placed with Suzanne Coles.  Cllr Hill said that signs would also be necessary, otherwise drivers illegally parked in the bays could not be prosecuted.

Page 2 (minute 13/77 – 7th para of Borough Councillors’ report).  Cllr Milton asked for an update on the Speedwatch incentive and was told that it would be covered in the Borough Councillors’ report (see below).

Page 2 (minute 13/78 – School Bus Transport).  There was some disagreement that the subject had been properly consulted by SBC, and Cllr Walton convinced councillors that the Council had been consulted.  As a result, Cllr Hill will advise on highways matters at future meetings of the Environment committee.

Page 4 (minute 13/85 – item 1 of Correspondence).  Cllr Sunners thought that Chiseldon will benefit from the £1m Innovation Fund through membership of the Christ for Youth group, which may be a resurrect the Youth Mobi.

Action Points.

  -  PC Rory Draper still had not forwarded figures for anti-social behaviour to Cllr Grubb,    who will chase.

  -  Cllr Hill stated that the sunken drain opposite the Landmark Hotel needs urgent     attention.

  -  Cllr Sunners action point re S106 monies was pending; Steve Woodman had attended the last Recreation committee meeting. 

  -  The risk assessment of Recreation assets was almost complete.

  -  Cllr Sunners was of the opinion that the weekly inspections of the CVPA did not require a person with qualifications – just common sense.  B.Cllr Foley recommended that the public liability insurance is checked and added that Martin Hambidge or Caroline Hunt (SBC) would be willing to help

All other action points had been actioned. 

13/91. Borough Councillors’ report.

B.Cllr Bawden stated that J15 of the M4 is still the third priority, and lent a copy of relevant papers to Cllr Rawlings. 

He made a plea for a plan from the PC on the financial assistance from SBC it intends to apply for, and said that the Borough Councillors and Phil Smith are on hand to help with a Neighbourhood Plan.

The Commonhead liaison group meeting, scheduled for 23 October had been postponed to November.

He and Cllr Grubb will remind Suzanne Coles of the need for Bus Bays at their meeting on the 15 October. 

B.Cllr Bawden had made it clear to Angus McPherson that efforts made in collecting speedwatch data need a rapid response from the police.  This was agreed by Cllr Rawlings, and Cllr Grubb stated that no letters had been issued by the police since 1 August and the two new coordinators based in Trowbridge didn‘t know that SBC’s license had expired with the DVLA to inspect records.  Hamic Homes had applied to build around 100 houses in Wroughton, but despite a request to be kept informed, made to both Wroughton pc and SBC’s Planning Department, Chiseldon PC had not received the application.  The clerk is to contact Andy Brown to obtain a copy of the plans, on the basis of traffic effecting Chiseldon.  A planning application is expected regarding the development of the ‘Eastern Villages’. 

Residents of Draycot Road appear to be happy with the yellow lining and had thanked the PC for its efforts.

B.Cllr Foley had arranged for six litter-picker pieces of equipment to be made available for Chiseldon PC, and promised an extra wheelie bin, if required. 

The dropped kerbs request will be looked at.

The lights in Hodson now go off during the daytime.

A ‘Chiseldon’ village sign had been installed in Draycott Road, and the finger sign at the entrance to Ladysmith Road is being repaired.   The request for Ridgeway View to be recognised will be passed to Suzanne Coles.   Cllr Hill asked if we could also raise the issue of remarking the A346 with her.    

13/92.  Finance report.

Cllr Grubb presented the financial report. 

-   Payments listing.  The August list of payments totalled £5,452.64 including VAT of £669.40.  The only non budgeted amount was paid to Safe and Sound for the supply and installation of cradle swings at the CVPA and was approved by the Finance Committee.  The September payments totalled £2,331.44 including VAT of £258.38.  This was also approved by the Finance Committee. 

-   Receipts and payments.  Expenditure (listed above) exceeded income of £1,100.00 by £1231.44, which further increased the deficit by for the financial year to £5,211.87 and the total cash funds were reduced to £66,924.27, of which £45,635.93 was unringfenced – still a very healthy position.  It was recommended that £500.00 be added to the budget for maintenance on the Recreation Hall, and ringfenced funds of £1,000.00 be created as a sinking fund for the same application.  This was seconded by Cllr Rawlings; all in favour.

-   Budget process.  Cllr Grubb stated that the full council would deliberate on the budget/ together with the amount to be requested from SBC as precept and by the Finance Committee on 28 November.  This means that all input should be submitted to the clerk by 19  November.

-   Minutes.  Cllr Grubb referred to minute 13/31 and said that the Tennis Club rent review had been put off by the Finance Committee until negotiations with the Tennis Club had been completed. 

Other.  The clerk’s salary is to be increased and backdated. Cllr Shaw recommended an annual review of the salary.  Both were proposed by Cllr Grubb and seconded by Cllr Walton; all in favour.

An application for grant aid was received from the History Group, who want to replace a computer for £438.00 including VAT.  In answer to Cllr Walton’s question of does the application conform to the rules as laid down, Cllr Grubb stated that it didn’t, but the History Group is a reputable organization and should be supported.  This was proposed by Cllr Grubb, seconded by Cllr Walton; all in favour.  Cllr Sunners asked how this compared with the Tennis Club request and was told that a fully-repairing lease was in existence, which stated that the Club was liable for all repairs.

13/93.  Committee reports.

Environment, General Purposes & Highways.

Cllr Rawlings presented the minutes.  There will be an inspection of the allotments by any available committee members on the afternoon of 17 October.  More volunteers are required for Speed Watch team and Cllr Grubb stated that an article to that effect would appear in the next issue of The Ridgeway Bell. 

Cllr Milton stated that the HGV land is owned by K & K Lacey, and asked Cllr Walton to verify. 

Planning.

Cllr Shaw presented the minutes and stated his thanks to Cllr Hill for his email on the Eastern Villages.

Minute 13/34 had recommended that a separate sub-committee be established under the chairmanship of Cllr Grubb, to glean information from residents of the parish prior to a public meeting.   A reduced Neighbourhood Plan was recommended on a proposal by Cllr Shaw, seconded by Cllr Hill; all in favour.

Recreation & Community.

Cllr Sunners presented the minutes.  Minute 13/99 appeared to be at odds of the Finance Committee in that the Recreation Committee recommended that the Parish Council waved the increased rental due by the Tennis Club.  Cllr Walton stated that there was to be a meeting with TC representatives on 15 October, when the issue will be aired.

Cllr Rawlings is dealing with Malcolm Hinton regarding renovation of the Coronation Gates.

13/94.  Neighbourhood Plan.

Cllr Grubb stated that the subject had already been discussed.

13/95.  Commonhead.

Cllr Shaw referred to item 4 of the correspondence list, and felt that it is premature to hold a meeting on the proposed closure of Dayhouse Lane.  This was supported by B.Cllr Bawden.  However Liddington pc is chasing the issue, and it is thought best to go along with their wishes.  Cllr Shaw is to email members of the planning committee.  The Council needs three weeks to communicate with the Parish. 

13/96.  Risk assessment and management.

Cllr Grubb needs to sit down and go through the actions required when Recreation have completed their assessment. 

13/97.  Chiseldon Bus Services.

Cllr Hill stated that the service 71 will finish on the 8 November.  More money has been given by SBC to service 70A – the late night bus.

Cllr Shaw stated that SBC does not recognize the needs of Parishes;  Cllr Walton stated that continuing the bus services depends on usage.

13/98.  Village get–together 28 September.

B.Cllr Foley hailed the event a great success and stated that it should be made an annual event.  Cllr Hill proposed a vote of thanks to Cllr Walton for his work in arranging the afternoon.

13/99.  Swindon area committee meeting – 19 September.

Cllr Grubb stated that the meeting was rather chaotic but he and Cllr Walton gleaned lots of information, which made the £40.00 per annum worthwhile.  Faster broadband provision was passed to Cllr Costigan to deal with.    

13/100.  Correspondence.

1      Letter from Sally Sprason (SBC) re requirement for poll cards in the event of a by-election.  She says it is important that a minuted decision on the requirement is made, and that if the decision is to have the cards (to be paid for by the parish), then the returning officer should be authorised to print and post them.  It is worth bearing in mind that if cards are not requested, voters will be unaware that an election is taking place, which could impact turnout.  Decision neededSubsequently minuted the decision to ask SBC to print polling cards if a by-election in Chiseldon becomes necessary.

2       Email from Sarah Screen (SBC) advising that Tomasz Wysocki will be leaving his current post with the S106 Project Management Team and will be moving within SBC to the Transport Delivery Team.  Future dealings with S106 should be emailed to sbcs106@swindon.gov.uk and CIL enquiries should be directed to cil@swindon.gov.uk.

3.      Letters of thanks for recent donations from the History Group (re cauldrons) and the Bobby Van Trust (re annual contribution).

4.         An email from Liz Carmichael (clerk to Liddington PC) proposing that a joint meeting be held in the near future to hear the public’s views on the proposed closure of Dayhouse Lane.  LPC is happy to host the event.  Decision needed.  Cllr Shaw is liaising with Liddington pc on the subject.  The clerk will advise Liz of this.

5.         An email from Lisa Wood announcing a course entitled “A Practical Guide to Neighbourhood Planning” at The Waterfront, London, on 5 November.

6.         An email from Penny Locke sent on behalf of the North Wessex Downs area of outstanding beauty advising that a tourism toolkit has just been published and can be used on our website.

7.         Email from Rita Glen-Gallo (SBC) advising that the minutes of the Cabinet (11 September) are now available on the SBC website.

8.         Copy of letter from Andrew Lord (NWD AONB) to Rhian Morris (SBC Planner)objecting to the installation of solar panels at the Science Museum.  A stakeholder newsletter giving notice of the planning application submission is also available.

9.         Newsletter (Issue 3) on Leisure & Culture Options, with updates on the Create Studios, leisure centres and golf courses, museum and art collections, the Arts Centre and Wyvern Theatre.  Further details are available at www.openswindon.org.uk/leisureandcultureoptions/  

10.       Email from Women’s Sports Network advising of three things to be done to promote and find locations for female activities in the community.

11.       Two emails from Gilly O’Bryan (4th D Landscape Services) offering Christmas trees delivered and installed at any site.

12.       Brochure from Sovereign (play equipment) offering stock clearance prices on limited stock.  Adventure towers range from £6,769 – £11,219.

13.       September issues of The Clerk and Clerks & Councils Direct magazines

14.       Notice of AGM of SLCC in Hinckley, Leicestershire on 18 October.

MEMBERS BULLETINS.

There are changes to Thamesdown Transport bus services, and they are detailed in issue 674.

The newly refurbished ice rink at the Link Centre is now open.

Article (issue 678) entitled “A Councillor’s role as a corporate Parent” by Fin Foley.

The A419 flyover at Commonhead will be closed overnight for surveying work on 9/10 December and 10/11 March 2014; also in June, September and December of next year.  Barbury Lane is to be closed for resurfacing on or around 21 October 2013.

13/101.  Any other business.

Cllr Rawlings asked for ideas for his response to SBC.

Cllr Milton asked if there had been any progress on a replacement Post Office. And was told there had not been.

The meeting closed at 9.40pm.

Next meeting:   The next meeting will take place on Monday 11 November at 7.30pm in the   Recreation Hall.     Full